January 3, 2017 - Meeting Minutes

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

 

7:00 P.M. – CALL TO ORDER

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

 

Mike Schwab, Mayor

Dale Fox, Council Member                           Dave Godwin, Council Member

Chuck Hawk, Council Member                    Tom Hilliard, Council Member                   

Paul Mackey, Council Member                   Steven Tharp, Jr., Council Member

 

Kris King, Clerk-Treasurer                             Mike Miller, Village Administrator (VA)

Keith Creter, Police Chief

 

Mayor Mike Schwab asked if there were any additions or deletions to the December 19, 2016 Council meeting minutes. 

 

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as presented.  The vote: All yes. 

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to accept the bills in the amount of $ 127,341.66.  The vote: All yes. 

 

Audience in attendance: Cindy Mackey, Jeff Martin, and Jennifer Creter.

 

ELECTION OF PRESIDENT PRO TEM OF COUNCIL:

Mayor Schwab opened nominations for position: Council Member Mackey nominated Council Member Hawk.  Council Member Hawk accepted the nomination.  There were no other nominations.

Mayor Schwab closed nominations.  Voice Vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HAWK and motion carried to put a five-minute limit on presentations by guests during Council meetings.  The vote: All yes.

 

Mayor Schwab suggested the addition of Rule 26A: Informal Resolutions as presented on December 19, 2016.  This rule defines and outlines the procedure for the passage of informal resolutions which do not require three separate readings.

 

COUNCIL MEMBER MACKEY MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to add Rule 26A: Informal Resolutions to the Rules of Council.  The vote: All yes.

 

RESOLUTION 01-2017:  A Resolution Amending Resolution 28-2013 to increase the transfer to the Sewer Debt Fund was given third reading.

 

COUNCIL MEMBER GODDWIN MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the resolution as presented.  The vote: All yes.

First Reading: A Resolution Authorizing the Renewal of a Sugarcreek Township Fire Contract.  Councilman Hilliard asked if Council would be setting up a meeting with the Trustees.  It is discussed later.

 

First Reading: An Ordinance Amending Ordinance 18-2015 to Modify General Funds Transfers.

 

First Reading: An Ordinance Authorizing the Adoption of an Employee 5.01 Holiday Policy for Employee Handbook.

 

First Reading: An Ordinance Authorizing the Adoption of an Employee 5.02 Vacation Policy for Employee Handbook

 

FOR SIGNATURES: Approved on 12/19/2016 - a Resolution of Appreciation for Hunter Wells – Declaring January 7, 2017 as Hunter Wells Day in the Village of Brewster.

 

Fire Department: Chief Chris Colucy

The department is looking into two grants.  One is for the Fire Inspector training that occurred in 2016 and the other is for Fire Equipment.

 

There were 622 calls in 2016.

 

Dependency Board Appointments – Two members of Council; required to meet by 01/31/2017.

 

Power Cots to be installed at $ 1500 each; Council invited to a Cot demo after Council Meeting. Councilman Hilliard asked who was installing the cots.  Chief Colucy stated the gentleman that installed the power cots for Massillon will be doing the installation.  Chief Colucy stated the gentleman was bonded and insured.

 

Introduction of Part Time Police Officer Candidate Jeffery Martin; Chief and Mayor recommend that he be appointed pending a physical/drug test.

 

Lexipol review and edit is complete and is in place.  It went into effect on December 30, 2016.

 

2016 PD Activity Report (Email from Chief).  There were 498 calls in December and 5,271 for the year.

 

Councilman Hilliard asked where the department was with the part time officers. Chief Creter stated the department was possibly losing an officer to the County and the new candidate would replace the one leaving.

 

Last meeting, Council instructed Solicitor Anthony to compose a letter that the Village is taking an official position with the Walkers that they can hook up to our sewer system but that all costs will be assumed by the Walker’s and that no moneys, loans, or assessments will be on the Village’s dime.  Solicitor Anthony received a response requesting for clarification.

 

Solicitor Anthony prepared a draft for the proposed Medical Marijuana Ban legislation for the Village Planning Commission review on January 19, 2017.

 

Solicitor Anthony was concerned with the recently passed Purchase Power Agreement.  It is a 30-year agreement without a termination clause.  He contacted AMP to discuss his concern with their attorney and came away with an understanding of their approach.

 

Several Local Government Law Conference topics were discussed:  Solicitor Anthony learned that some local zoning for signage may be unconstitutional and he will be reviewing our zoning language.  They discussed Home Rule and how the State has slowly been eroding the local municipalities authority.  Some examples are residency requirements, gun rules, local income tax, and traffic cameras.  Solicitor Anthony stated the trend seems to be the continuing of these erosions of official local authority.

  

Winners of 4^TH ANNUAL GRISWALD LIGHTING CONTEST:        First – Kerhin Family of 226 Fourth SW

                                                                                                         Second – Shanklin Family of 173 Fifth SE       

                                                                                                         Third - Smith Family of 240 Harmon NW

Thanks to all households and judges that participated.

 

Councilman Hilliard stated the Historical Society is holding a quarter auction at the Wandle House on January 21^st.  He asked that the community come out and support this event.

 

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 12/20/2016 thru 1/3/2017:

 

 

 

Council Member Hilliard stated there are leaves all over the roads.  In front of his house they are clogging the storm sewer grate and causing water from his sump pump to freeze on the road.  VA Miller stated he would have the Street Department clear the grates off as weather permits.

VILLAGE MAYOR: Mike Schwab

1.            First Meeting in January is the Organizational Meeting of Council

2017 Assignment of Council Committee Chairmen – 2016 Council Rules provides that the Mayor assigns a Chairman to each Committee; current assignments will bereappointed for 2017 unless a reassignment is desired:

Council Member Tharp stated he no longer wanted the insurance.  Council Member Hawk stated he would trade committees with him.  Mayor Schwab stated he would make a new list to reflect the change.

 

2.            Security Cameras

Councilman Hilliard would like to see cameras at the skate park.  Councilman Godwin stated he has been trying to get them for two years.

3.            VA Miller has advised that a Village Community Reinvestment Council needs to be appointed.

O.R.C. Section 3735.69 requires that a local seven member CRA Council make an annual inspection of the properties within the community reinvestment area for which a tax exemption has been granted.  The seven members:

 

Mayor respectfully appoints James Spivey of 185 E. Fourth Street and himself to the Village CRA Council.  All members will be on three years terms effective 1/1/17.

 

4.            Sugarcreek Twp. Fire Contract Renewal - Legislation Drafted for a Two Year Contract

                Does Council desire to meet with SC Township Trustees to discuss contract?

 

5.            Some Housekeeping - Local Board of Municipal Income Tax Review           

(disputes can be concerning underpayment, reduction in refund, and similar issues)

 

6.            Refrigerator Magnet Update – Current sample: Council Review and Suggestions.  Councilman Godwin suggested adding the school numbers to the magnet and Councilman Hilliard suggested making them bigger so they are easier to read.           

 

7.            Mayor’s State of the Village will be at the January 16th Council Meeting after review of the Village Clerk-Treasurer’s 2016 Financial Reports                          

December and 2016 Financial statement were provided to Council.

 

The Local Government Officials Conference will be held on April 12^th and 13^th in downtown Columbus.

 

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

Economic Development Committee met this evening. 

 

AMP AMI (Advanced Metering Infrastructure) Program WebEx presentation at Village Hall on Wednesday, January 4 at 9:30 am.

 

                                January 16^th at 6 pm Tree Board Meeting

               

From Employee Healthcare Agent Brian Savage – Benistar Option in Employee Healthcare Plan

Mayor suggests that this option be made available to any Village employee eligible for Medicare; this

option will get such an employee off of the Village employee healthcare plan & provide such an     employee with a supplement to his Medicare coverage.

 

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to appoint Jeffrey Martin as a probationary part time Police Patrolman pending successful physical, drug screen, and background check.  The vote: All yes.

 

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER MACKEY and motion carried to appoint Councilman Fox to the Fire Dependency Board as Chairman and Councilman Godwin as Secretary.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HAWK and motion carried to set up a meeting with Sugarcreek Township Trustees and try for January 23^rd at 6:30 pm.  The vote: All yes.

 

Councilman Hilliard asked for information on the Planning Commission meeting scheduled on January 19^th.  VA Miller reviewed the three proposed topics as advertised.

 

 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to adjourn the meeting at 7:55 p.m.

 

 

Respectfully submitted,

 

____________________________________________________

Kris King, Village Clerk-Treasurer

 

____________________________________________________

Mike Schwab, Mayor