Village of Brewster, Ohio

Small Town America


At the Polls on November 8, 2016 Brewster Voters approved a 0.5% Municipal Income Tax measure which will provide additional revenues for the operation of the Village Police Department and for the maintenance of Village roadways over the next five years.   The final tally provided by the Stark County Board of Elections was 552 - For and 465 - Against. 

Thank you Brewster Voters !

Now, Brewster Council and those that administrate Village operations, the Mayor and the Village Administrator, must show the Voters that approving this additional revenue source was a wise decision.   Estimates show that an additional $ 400,000 will be gained annually from this new Income Tax, and using that figure and the language in the Ballot issue, approximately $ 160,000 will be directed toward Police operations, and $ 240,000 toward Street maintenance.   In 2017 this new revenue will be received beginning with the Second Quarter (April 1st), and then each Quarter thereafter (July 1st, October 1st, January 1, 2018, and so on).  What this equation offers is that in 2017 the full amount of expected revenue will not be available until early 2018. This means that more training and added equipment in the PD must be eased into, and a conservative street maintenance program will be the approach in 2017.

At this juncture we wish to offer the following as the 2017 Game Plan for Street Maintenance.   Please keep in mind that priorities can be affected by internal and external issues which will lead to modification of the Game Plan.  In Street that can be something as simple as the effect of a severe Winter on a street.  We shall report those changes as they occur 

Road Maintenance Plan

November 18, 2016

Background: Based on lack of funds, the Village of Brewster has not been able to maintain it’s approximately 14 miles of streets as it should. Because of that, many of its streets are in need of maintenance activity. The goal now that funds are available for greatly expanded maintenance activities is to use those funds in a way that assures that the Village is getting both the most for its money and that all its roads are evaluated and addressed as required.

Goal: Our goal is to utilize the available funds to ultimately resurface every Village road approximately every 15 years, with enough funds to incorporate treatments such as crack sealing and slurry seal during that time to extend the asphalt life to that approximate 15 years.

Approach: Our approach is going to be very similar to that used by the Ohio Department of Transportation. In our weather, and asphalt street should normally last untreated 10 to 12 years. We can add treatments to extend the life of asphalt roads at the appropriate time, the life can be extended 30% to 50 % - approximately 15 years. Two treatments that are used by ODOT and the Village intends to incorporate are crack sealing and slurry seal. Crack sealing is self-explanatory and something the Village currently does. Slurry seal is a tool the Village has not yet used, but can be seen by looking at the recent resurfacing of Route 30 to our north by ODOT this summer.

Step 1: Complete Formal Assessment of Current Road Conditions (Triage)
The VA has been contacting various entities who can perform a formal assessment of the current condition of the Village’s roads using the Pavement Condition Index. The Pavement Condition Index is an inventory and assessment of the current condition of our streets, and is what is used by the Ohio Department of Transportation (ODOT) to assess their roads, and is an accepted methodology nationwide. ODOT does their condition ratings each year. ODOT has a manual that standardizes the process, which they have provided. This inventory and assessment will put the Village in a position to determine the priority for which streets need to be resurfaced (milled and filled or micro-resurfaced), crack sealed, or other treatments to extend their life based prioritized based on worst condition first.

Current intent is to hire an outside firm so that the inventory and assessment (Pavement Condition Ratings) can be done more quickly and efficiently. Also, by having an “independent” firm do the inventory and assessment (Pavement Condition Ratings) there should be less issue with what the order is (no accusations of favoritism with our own employees doing it). The cost will be in the $5,000 range

Step 2: Develop a Five (5) Year Street Improvement Plan
In conjunction with ODOT and other entities, review our practices for maintenance and update if necessary so that we are following best practices for maintain our streets.
Using the completed inventory and assessment (Pavement Condition Ratings), develop Five (5) Year Street Improvement Plan
In developing a Five (5) Year Street Improvement Plan, assess methods and programs (i.e. OPWC) where we can use Village funds to leverage additional investment in our streets 

Also:  The Street Improvement Fund established in 1986 for the 0.33% Municipal Income Tax for Street Maintenance will be utilized to accept the funds received for the Street Maintenance portion of the new Municipal Income Tax approved in November of 2016.