November 6, 2017 - Meeting Minutes

MINUTES

BREWSTER VILLAGE COUNCIL

November 6, 2017

7:00 P.M.

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

7:00 P.M. – CALL TO ORDER

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

MEMBERS PRESENT:

Mike Schwab, Mayor

Dale Fox, Council Member Dave Godwin, Council Member

Chuck Hawk, Council Member Tom Hilliard, Council Member

Paul Mackey, Council Member Steven Tharp, Jr., Council Member

VILLAGE OFFICIALS:

John Anthony, Solicitor Kris King, Clerk-Treasurer

Michael L. Miller, Village Administrator

MINUTES FROM THE OCTOBER 16, 2017 REGULAR COUNCIL MEETING:

Mayor Mike Schwab asked if there were any additions or deletions to the October 16, 2017 Council meeting minutes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as presented.

PRESENTATION OF BILLS:

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to accept the bills in the amount of $110,871.86. The vote: All yes.

AUDIENCE:

Ray Heitger, 317 7^th St. SW., reported on the Halloween party. The committee had a budget of $500, but only $258.44 was spent. Donuts, cider, punch, and water were available to the children along with a coupon booklet for McDonald’s. Mr. Heitger said he was lucky that he had relatives in town, and that they judged the costumes. Mayor Schwab thanked the committee.

GUEST:

Ivan Langovsky, of the Stark County Health Department, wished to introduce himself to Council and the community. He does food service and school building inspections in our area. He provided contact information for inspection and nursing services. Mayor Schwab thanked him for coming.

Others in the audience: Ryan Swan, Chief Chris Colucy, Ray Heitger, Andy Codispoti, Herb Rearick, Louie Carroll, Andrew Hess, and Sydney Radich.

CONSIDERATION OF ORDINANCES: Titles of each read by Solicitor John Anthony

ORDINANCE 68 – 2017: An Ordinance Authorizing an Amended Agreement and Bylaws with Local Organized Council of Governments (L.O.G.I.C.) was given third reading.

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the legislation as read. The vote: All yes.

ORDINANCE 69 – 2017: An Ordinance Authorizing a Contract with L.O.G.I.C. for RED Center Dispatching for Police & Fire for 2018 (Police = $ 11.51/person = $ 24,816; Fire/EMS = $ 50.26/call = $ 32,820) was given third reading.

Councilman Tharp asked why the dispatching was different for the Police Department compared to the Fire Department. VA Miller explained that the Police Department is calculated by the population served whereas the Fire Department is calculated per call to encompass the township contracted response areas.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as read. The vote: All yes.

ORDINANCE 70 – 2017: An Ordinance Authorizing Purchase of a 2017 Ford F450 Lifeline Ambulance thru an Ohio Cooperative Purchasing via Pfund Superior Sales of Ravenna, Ohio was given third reading.

Councilman Hilliard asked if we got a price for the trade in. VA Miller explained that we were looking into selling it outright. He stated we have to wait until close to the delivery date.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as read. The vote: All yes.

Second Reading: An Ordinance Authorizing the Modification of Ordinance 07 – 2012 – Fire and EMS Fee Schedule.

Second Reading: An Ordinance Authorizing a Contract with a Collection Agency for Delinquent Ambulance Fees and Municipal Income Tax.

Second Reading: An Ordinance Authorizing a Contract for the Engineering of Jefferson Sewer Main Replacement Project (Contract cost equals $74,353).

Second Reading: An Ordinance Authorizing the Adoption of an Employee Work Week and Payday Policy and adding it to our Employee Handbook.

Second Reading: An Ordinance Authorizing the Adoption of an Employee Recording Work Time Policy and adding it to our Employee Handbook.

Second Reading: An Ordinance Authorizing the Adoption of an Employee Job Assignments Compensation Policy and adding it to our Employee Handbook.

Second Reading: An Ordinance Authorizing the Adoption of an Employee Ohio EPA Certification Incentives Policy and adding it to our Employee Handbook.

Second Reading: An Ordinance Authorizing the Adoption of Employee Miscellaneous Incentives Policy and adding it our Employee Handbook.

Second Reading: An Ordinance Authorizing the Adoption of Chapter 90.20 Concerning Kennels.

First Reading: An Ordinance Authorizing the Adoption of Section 3.10 Employee Attendance, Punctuality, and Leaving Early Policy and adding it to our Employee Handbook.

First Reading: An Ordinance Authorizing the Adoption of Section 3.11 Employee Report off Policy and adding it to our Employee Handbook.

First Reading: An Ordinance Authorizing the Adoption of Section 4.14 Employee Unpaid Leave of Absence Policy and adding it to our Employee Handbook.

First Reading: An Ordinance Authorizing the Adoption of 6.02 Employee Equal Opportunity Policy and adding it to our Employee Handbook.

First Reading: An Ordinance Authorizing Two Handicap Parking Spaces in front of 184 4^th St. SW.

First Reading: An Ordinance Approving Modifications to Employee Wages for 2018, 2019, and 2020 as recommended by the Employee Compensation Committee and introduced by the Mayor.

First Reading: An Ordinance Authorizing the Adoption of Chapter 90.142 Providing Regulationsfor Pigeons.

First Reading: An Ordinance Authorizing the Adoption of Stark County Hazard Mitigation Plan from the Stark Emergency Management Agency.

ORDINANCE 71 – 2017: And Ordinance Authorizing Contracts with Staley Technology for Purchase of MARC’s Radios for the Fire Department and declaring an emergency was given first reading.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage. The vote: All yes.

Councilman Hilliard asked if this purchase was subject to receipt of the grant. VA Miller stated it is contingent on the $50,000 Fire Marshall grant and the $25,000 FEMA Regional grant.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to pass the legislation as read. The vote: All yes.

ORDINANCE 72 – 2017: An Ordinance Approving the Discontinuation and Disposition of OMEGA JV2 Diesel Facilities was given first reading.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage. The vote: All yes.

Mayor Schwab requested VA Miller explain the ordinance. VA Miller explained that there must be a unanimous vote among the OMEGA JV2 members in order to make the sale. They are actually only selling one diesel rice unit from Bowling Green. Councilman Hilliard ask how this benefits the village. VA Miller explained that it can no longer be operated and this is just the selling off of an asset.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the legislation as read. The vote: All yes.

ORDINANCE 73 – 2017: An Ordinance Approving the Discontinuation and Disposition of OMEGA JV5 Diesel Facilities was given first reading.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage. The vote: All yes.

Mayor Schwab requested VA Miller explain the ordinance. VA Miller stated there are 42 participants in a 42 MW Hydro plant. There are 15 diesel generating units that can no longer operate at a profit. Councilman Tharp asked what we are replacing the power with. VA Miller stated most of these units are backups and we have remainder power contracts to fulfill our needs.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the legislation as read. The vote: All yes.

ORDINANCE 74 – 2017: And Ordinance Authorizing the Submittal of an Application for a 2017 Community Transportation Planning Grant to Stark Regional Planning Commission (Village 10% match up to $2500) was given first reading.

Mayor Schwab asked VA Miller to explain the ordinance. VA Miller stated there are grants available for studies and planning of projects. This project would create a path down Main Street, over Park Street, and down Seventh Street not only for the safety of the schoolchildren but also connection of the parks. Councilman Hilliard stated this is long overdue. We need to keep our kids safe. He would like to see this push through.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the legislation as read. The vote: All yes.

Councilman Hilliard requested that the Mayor give Mr. Rearick a copy of the ordinance for the pigeons. VA Miller stated that Atty. Hall has been in contact with him and that Atty. Hall has a copy of the draft.

Councilman Tharp asked if a contract with a collection agency was worth what we were going to pay for it. Mayor Schwab explained that the agency only collects 30% of collections: there are no out of pocket costs. Councilman Tharp then asked if we have been contacting people that owe us money. Mayor Schwab stated Paramedic Mohler sends out letters and so does Tax Administrator Hartman.

Mayor Schwab stated that the VA has prepared a possible amendment to the Miscellaneous Incentives Policy legislation for Council’s review which involves full-time village employees running calls for the fire department while on duty at the village. This would permit the employees to receive their regular pay in addition to fire pay. This has been a long-standing policy that was never put in writing.

MUNICIPAL DEPARTMENTS:

Fire Department: Chief Chris Colucy

During the reading of the legislation there was a fire call, chief Colucy reported that that is the 639^th call of the year. This is a new record.

Chief Colucy gave an update on the MARC’s radio system. The department is going for a grant from the Fire Marshall’s office for 7 mobiles and 21 portables. They are also applying with six other departments for a FEMA Regional Grant for 1 mobile, 5 repeaters, and 11 portables that requires a 5% match.

Mayor Schwab has requested that the Village Clerk contact the State Auditor’s Office for the cost of a performance audit for the Fire/EMS Department operations and budget. This is an independent third-party audit that helps them to improve operations, identify cost savings and produce sustainable, balanced budgets. Councilman Tharp stated his boss said to expect the cost be between $10,000 and $20,000.

Chief Colucy stated that the village will be down one ambulance for about a month while Pfund moves all the equipment into the new one from the old one. They are looking into a possible rental or a loaner depending on the time it’s going to take. Councilman Tharp thanked Council for the previous purchase of the power costs which helped enable the department to get this new ambulance.

Police Department:Chief Keith Creter(excused)

An activity report was provided for October’s activity.

Councilman Hilliard stated that he received complaints from a resident on North Wabash of people speeding between the hours of 6 AM to 9 AM and from 3 PM to 6 PM. The resident stated their daughter was almost rear-ended. VA Miller stated that Chief Creter had been in the office and that the speed radar equipment had registered that there were 5,000 cars passing through Brewster on a weekly basis on State Route 93.

VILLAGE SOLICITOR:Attorney John Anthony

Solicitor Anthony requested an executive session.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to go into Executive Session to meet with Legal Counsel to discuss disputes involving the Village that are subject to pending or imminent court action. The vote: All yes. All of Council, the mayor, the solicitor, and the VA left the room. That time was 7:42 PM.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to exit executive session at 7:53 PM. The vote: All yes.

ORDINANCE 75 – 2017: An Ordinance Authorizing the Joining of the Coalition of Municipalities Retaining an Attorney to Challenge the Constitutionality of the State Administration and Collection of Municipal Income Taxes and Declaring an Emergency was given first reading.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCILMEMBER GODWIN and motion carried to suspend the rules requiring three separate readings and bring the legislation forward for passage. The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented. The vote: All yes.

Solicitor Anthony brought up a request from Mr. Rearick’s attorney for three changes that he is requesting on the pigeon ordinance. The first request is the 50 feet from a residence be changed to 50 feet from a neighboring residence. He wanted to change the 20 feet from an adjacent property line to 10 feet from a residential property line. The third request was changing it from 30 pigeons to 36 pigeons allowed. Solicitor Anthony stated from a legal standpoint he had no objections. VA Miller stated he only had objections to the footage from a residential property.

Mr. Rearick requested permission to speak. With no objections from Council Mr. Rearick’s stated that the 36 pigeons were not sufficient. Recently he sent 30 pigeons on a trip and only 10 returned. He is also stating that his pen is up against the fence. He stated the neighbor has a barn up against the fence on the opposite side. How is this allowed but his pens aren’t? Councilmember Tharp asked if the 36 flyers were sufficient for the ordinance. Mr. Rearick stated he would like to keep the 36 flyers but also have 24 breeders. The breeders never leave the pen. He doesn’t understand what the issue is about his pigeons being a health concern when he received a clean sheet from Stark County Health Department. Councilman Godwin stated that we were willing to work with him but he has to work with us. We’re never going to get anything accomplished if you keep changing how many pigeons you need. Councilman Godwin also stated that we cannot change our ordinances to fit just one person, it has to be for the betterment of the whole community.

Solicitor Anthony discussed the dogs, cats, and kennel ordinance. He came up with a draft and asked Council to review it. He stated there are three options, to create an ordinance that limits the number of animals with conditions, limits the number of animals with no conditions, or deal with the issue as a nuisance. Councilman Mackey asked if Solicitor Anthony could provide a sample ordinance that limits the number of animals based on the size of the property. Solicitor Anthony has not seen any legislation like this. Clerk King asked if he was referring to House Bill 175 which was still in committee. It was stated that that HB 175 referred to chickens. Councilman Hilliard asked if it would be better to just deal with animals when they become a nuisance. Councilman Hawk stated that Chief Creter had asked that a number of animals permitted be set. A nuisance can be hard to prove at times.

COMMUNICATIONS:

Columbia Gas is applying to PUCO for Capital Expenditure Program Rider to cover recent Infrastructure Improvements that Columbia has made.

OML’s “Cities & Villages” publication: Good article on Utility Asset Management that is now required by Ohio through the OEPA; 0% loans available w/$ 10,000 forgiveness; urge Council to read page 16.

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 10/17/2017 thru 11/6/2017:

Health Insurance. A reminder thatCouncil will have to amend ordinance 15-2005 which provides for stipends for waiving insurance coverage. The Stark County Schools COG Health Plan prohibits its members from providing incentives to waive insurance coverage (employees may decline coverage, but not be “paid” for doing so). This affects two (2) employees immediately (January 1^st). In addition, the recommendation from the Employee Compensation Committee is to increase the employee share for insurance from 12% to 13% effective January 1, 2018. Should Council choose to adopt the three (3) year compensation recommendations of the Employee Compensation Committee, the three (3) year recommendation for employee share of health insurance is tied to those recommendations – the employee share should be increased to 14% effective January 1, 2019 and 15% effective January 1, 2020.

Solar Project. There has been a meeting of the minds as to the purchase of property and the subsequent building/layout of a solar facility. On Tuesday, October 24, 2017, the surveyor, an AMP representative, and I met with Mr. Miller to finalize and set the survey points. On Wednesday, I presented the draft survey based on the new pin placement and the previous days meeting to Mr. Miller – he approved. The surveyor then was given the green light to finalize the survey plat and descriptions so that the purchase can be completed. The final plat is completed. The surveyor subsequently came up with both the final description for the portion of the Miller property to be purchased but also the combined Miller and Fairless Schools parcel to be conveyed and recorded by the Village. At this point, we still need to submit the proposed purchases to SCRPC for approval of the “splits” and finalize the purchase. Before that is done, AMP and NextEra are reviewing the project costs one final time to determine whether the project will move forward.
Stark-Tuscarawas-Wayne Joint Solid Waste District. The Village has received its reimbursement of $10,220 for the concrete pad installed under the recycling containers.

Jefferson Ave SE Sanitary Sewer Main Replacement Project. The contract has been reviewed by John Anthony and has been executed. A kick-off meeting was held on Friday November 3^rd to get the project moving forward.

Water. Wood Electric has continued on the Water Department back-up generator. All the work has been completed except for programming the transfer switch, which should be done in the near future. At that point, we will test the system to assure everything is working correctly.
Employee Handbook Policy. In keeping with not reinventing policies unnecessarily, I have reformatted the following policies in the September 2008 Employee Handbook and included them in our updated Employee Handbook:
1.12 Problem Resolution (was 7.7 Problem Resolution)
7.18 Personal Appearance (was 7.5 Personal Appearance)
7.40 Safety (was 6.1 Safety)
7.42 First Aid (was 6.2 First Aid)

Employee Handbook Policy. As Council is aware, I am still reviewing our Employee Handbook. An area that our Employee Handbook hasn’t addressed and ties into 3.04 Work Week and Pay Day Policy and 3.08 Recording Work Time Policy that are currently before Council are:
3.02 Hours of Work: Non-Exempt Employees
3.03 Hours of Work: Exempt Employees
6.05 FLSA (Fair Labor Standards Act)

The policies follow current policy/procedure and/ or the applicable law.

I am requesting that Council adopt 3.02 Hours of Work: Non-Exempt Employees, 3.03 Hours of Work: Exempt Employees, and 6.05 FLSA policies on a non-emergency basis, make it a codified ordinance in Chapter 38 EMPLOYEE REGULATIONS of our Codified Ordinances, and add it to our Employee Handbook.

Leaf Pick-up. The leaf pick-up is continuing. The plan remains to continue the program through November 22^nd, weather permitting. There may be some pick-up after that date.

Parks. The Handicapped swing in Bimeler Park has been repaired. The support structure that it was originally installed on was inspected and deemed hazardous (cracks). We got a replacement structure, tore out the old structure, and installed the new structure, and then rehung the swing.
Veteran’s Memorial. The Veterans Memorial has been pressure washed. Coon Restoration has been hired to do tuck pointing and restoration. They have picked a mortar color, which should be delivered during the week of November 6^th. Their work should begin shortly thereafter. Once tuck pointing and restoration is complete, the Veterans Memorial will be sealed to protect the stone from the elements.
Brewster Cheese. We are still awaiting final information fromBrewster Cheese to solidify what steps need to be taken by Brewster to be able to deliver additional electricity for their upcoming expansion. A letter was sent to convey the Village’s commitment to provide the necessary electricity, but also conveying that there is a Village timeline to implement necessary upgrades.

Old North Fire Station. The spouting has been removed and replaced. The roof and spouting replacement project is complete.

WWTP Sludge Building Roof. The existing roof at the WWTP Sludge Building is to be removed and replaced with a metal roof this month. Again, it is a failing fiberglass panel roof, and after receiving quotes from 6 roofers, we went forward with low “bidder” TT Construction out of Orrville at a cost of $12,565.00.
Fire Department. When the ambulance was discussed, one of the options that was considered was an oxygen bottle lift system. The option was considered because our current method to put oxygen bottles in and out of the ambulances is to manually lift them (+/- 110 lbs.). This creates a potential situation for back injuries (or other injuries). The option was $2,774. The drawback to that approach is that even if we spent $2,774 on the new ambulance, the remaining ambulance still would require manual lifting, still exposing our firefighters to potential injury. We discovered that there was another approach – a separate piece of equipment that would lift the oxygen bottles into BOTH ambulances, that eliminates the potential for injuries from manual lifting. That option was/is actually less expensive than a mounted system, at $2,279 with an extra battery. That system also was/is eligible for reimbursement from the EMS Priority Grant through the Ohio Department of Public Safety, meaning we could eliminate manual lifting of oxygen bottles for BOTH ambulance ultimately at no cost to the Village. That purchase has been completed, and we will be applying for reimbursement.
Electric. There has been a concern expressed about how dark it is on Navarre Road in front of the entrances to the High School, Middle School, and Elementary School. The reason for this is that currently the Village has no poles on Navarre Road from which it can attach street lighting. The poles on the west side of Navarre Road belong to First Energy, and the poles on the east side belong to Frontier Communications. We are presently reaching out to Frontier Communications to see whether they would agree to have their poles replaced with Village poles, upon which they can rehang their wires and remove their poles, and the Village can then attach street lighting to light the areas in front of the schools up and make the area safer.
Underpass Damage. On October 2^nd, a vehicle struck the planter (which provides protection to the bridge/underpass structure) and inflicted major damage. We got a price to repair the planter from the company that repaired it when it was last damaged. We then got a check to have the repairs completed from the driver’s insurance company. The repair work has now commenced. We anticipate the work will be completed in the next couple of weeks.

OPWC Applications. The Stark County Regional Planning Commission staff has completed the preliminary scoring for each of the projects submitted for the 2018 OPWC Program. I have forwarded the scores Brewster received on our two (2) submissions - the 7th Street Improvement and Paving Project and the North Water Tower Safety Improvements and Rehabilitation Project. Because it is a road or bridge project, the 7th Street Improvement and Paving Project received two (2) scores. I have reviewed the scores for our projects, and after discussing some aspects of the scoring criteria with theStark County Regional Planning Commission staff agree with the scoring.

Brewster’s scores, along with all other scores, will be sent to the District 19 OPWC Public Works Integrating Committee for the November 16, 2017 meeting to review the projects for funding in 2018. At that time, we should know whether we have been successful at the District 19 OPWC level. Because we are a small government, even if our submission(s) are not successful at the District 19 OPWC level, they still could be forwarded to the State of Ohio for Small Government funding at the state level. I will keep Council informed as to our progress.

Tree Replacement. We have planted nineteen (19) trees, purchased from Yoder’s Greenhouse and Fredericksburg Greenhouse, which were in containers. Seven (7) trees we are purchasing from Moyer’s are scheduled to be delivered on Wednesday November 8^th to Sabo Park, where the Village will plant them. We will be scheduling a pick-up from Rice’s, Fredericksburg Greenhouse, and Reedurban in the near future. Again, the trees are not necessarily being replaced in the same locations where trees were removed from. There is an emphasis on adding trees to Sabo Park as part of the changes to the disc golf course, as well as adding trees to Bimeler Park.

Security Update. Staley recently completed installation of security cameras at the North Water Tower and the Electric Substation.

Councilman Fox asked VA Miller if he had spoken to the superintendent of Fairless Local Schools and if the superintendent was in favor of the new lighting in front of the schools. VA Miller spoke to Superintendent Broc Bidlack and he wanted the lighting improvement.

Councilman Fox stated the concern about Village Employees receiving fire pay during normal work hours had been addressed in the past. Mayor Schwab stated he just would like to see it in writing.

Councilman Hilliard stated there are two streetlights by Shearer Foods that need replaced, they are blinking on and off.

Councilman Hilliard stated Fowlers may not want a replacement tree in front of their house. VA Miller to contact the Fowlers directly.

VILLAGE MAYOR: Mike Schwab
2018 Village Budget:

Ask that each Committee Chair work toward providing short term 2018 projects and long term 2019 & beyond projects for the Village budget; this provides the Village Clerk with input to include in the 2018 Budget to provide a structured approach for revenue/expenses in 2018 rather than seat of the pants surprises in addition to unplanned emergency expenses that seem to occur each year.
Chief Creter and Chief Colucy have been requested to provide their Departments’ projects & expenses for 2018 to the Village Clerk; The request made - “May I request that you provide the Village Clerk with your Department’s planned 2018 projects and their applicable expense for the Village 2018 Budget for Police and Fire? This would include equipment, building, personnel, and similar expenditures that should be or may be accomplished in 2018. This will be anything from buying a new vehicle to buying a set of tires. She will need numbers and if anything, err on the high side to keep the surprises to a minimum. We need to have these items in the 2018 Budget as there will be enough unplanned surprise repairs and so forth that will impact your Department’s budget. Please prioritize your items, as the revenue in Police and Fire is limited and a cutoff will be necessary to carry over the project/expense to the 2019, 2020, and following years.” That said I would stress to Council that planned expenditures are vital in these two departments that are funded through limited tax dollars.
VA Miller has provided the same request to the three Utility and Street Department Supers to also provide their Departments’ projects & expenses for 2018 to the Village Clerk
if Council desires a copy of their lists, each will be made available for Council review

New Yard Waste & Surveillance Signs have been ordered.

The VA, Supt. Klein, and Tech Craig Prater had a very productive meeting with a Hazen & Sawyer engineer on Friday concerning the proposed Jefferson Street Sewer, Water Line, Storm Sewer project. I would like to complement each on their open approach to the discussion that took place. The contract was signed for the engineering of this project. Funding options are being explored.

Clarification of some of the info provided at the October 16^th Meeting. For Ambulance Transports, patients at a nursing home are billed in the same manner as residents.

For private insurance patients, the EMS is reimbursed at that insurance company’s rate of around $ 400
For a Medicare covered patients it is around $ 300
For a Medicaid covered patients it is around $ 100

A thank you to the Recreation Board headed by Ray & LaVonne Heitger for the Halloween Party at Bimeler Park on the evening of October 31^st. A thank you to the Brewster Fire Association and the Brewster PD for traveling the Village neighborhoods with safety vehicles during Trick or Treat to make the event safer for our community’s little ones. A thank you to all those neighbors that took time to hand out candy and treats on this traditional occasion.

VILLAGE CLERK-TREASURER: Kris King

October 17 – November 6, 2017:

Multi-Bank Securities(MBS): I’ve met with the president and a representative of the company. I’ve done a webinar on the eConnect system which is a portal that can be used to view and manage the Village’s investments. I contacted three of their clients and received great reviews. I’m very impressed with their products and service and am in the process of setting up an account for the Village. A third party is required to hold and safekeep our funds and MBS uses Pershing, LLC out of New York for all their accounts. I am currently in the process of completing the paperwork for that account.

Investment Policy: In reviewing the Village’s Investment Policy to make sure that ORC 135.14 allows for investing with MBS, I noticed that the ORC has updated Section 135.14 twice since we updated our ordinance last and would like to see this ordinance brought up to date. Once updated, it will have to be signed off on by Huntington, PNC, and MBS.

Fire Pay for October: $ 5,982.75.

I have sent in a Request for an Additional Amended Certificate to the County. This will allow the Village’s appropriations to be amended to include an additional $15,000 for the General Fund for revenues received for a grant for the Police Department and BWC Premium Refunds and $36,000 for the Ambulance Replacement Fund for the Township’s additional check and more revenue than expected from ambulance calls. Legislation will need to be created to appropriate these revenues. I am requesting the creation of a resolution amending and appropriating additional funds in the General Fund and the Ambulance Replacement Fund.

I have put together the annual supplemental appropriations to amend Ordinance #17-2017.

I am requesting the creation an Ordinance of Supplemental Appropriations and Amending Ordinance #17-2017 Relating to Appropriations and Providing for Transfer of Funds Within Said Appropriations Funds for the Fiscal Year Ending December 31, 2017.

Councilman Tharp requested the clerk get a price for the whole village for the performance audit. Clerk King stated that was her intention.

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

Tonight - Finance Committee Meeting: review of Employee Compensation Committee’s

recommendations for 2018 Village Budget.

Safety Committee Meeting Minutes from 10/16 - discussion of the proposed regulations of Animals.

Mayor - Remind Fire/EMS Financial Committee of the 11/20 meeting at 6 pm

_______________________________________________________________________________

REMINDER: November 16^th at 7 pm - Zoning Board of Appeals Hearing

November 20th at 6 pm - Fire/EMS Finance Committee Meeting

December 4th at 6 pm - Parks & Grounds Committee Meeting

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to add the annual percentage increases of 13% in 2018, 14% in 2019, and 15% in 2019 to the employee for insurance premiums to the Employee Compensation Ordinance. The vote: All yes.

COUNCILMEMBER THARP MOVED SECONDED BY COUNCILMEMBER GODWIN and motion carried to create separate legislation adopting Sections 3.02 Hours of Work Nonexempt Employees, 3.03 Hours of Work Exempt Employees and 6.05 FLSA Policies and add to the Employee Handbook. The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED SECONDED BY COUNCIL MEMBER GODWIN and motion carried to pay the fire pay at a cost of $5982.75 from the Fire Equipment Fund. The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to create legislation amending and appropriating additional funds of $15,000 in the General Fund and $36,000 in the Ambulance Replacement Fund. The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to create legislation for supplemental appropriations and amending Ordinance 17 – 2017 relating to appropriations and providing for transfer of funds within said appropriations funds the fiscal year ending December 31, 2017. The vote: All yes.

Councilman Tharp asked the VA to make a recommendation concerning the pigeon ordinance for the next meeting.

Councilman Fox asked if Council was planning to purchase turkeys and hams for the employees for the holidays. Councilman Godwin suggested a gift certificate for Belloni Foods instead.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to purchase one $50 gift certificate from Belloni Foods for Thanksgiving and Christmas with a no alcohol stipulation. The vote: All yes.

Councilman Hilliard ask Solicitor Anthony to see if anything can be done so the Village receives part of the ticket money from speeders. The Village receives no money from the tickets. Solicitor Anthony will look into it and possibly contact Prosecutor Crawford.

VILLAGE SPEAKS:

Mayor Schwab received a communication from Mark Akers stating how much he liked our community and that the employees, Council, and the Mayor were doing a good job.

Mayor Schwab received communication from Steve Crabtree, a new resident of Brewster. He stated this is a beautiful community and he likes it here but would like to see something done about the train whistles, the fire siren, and the loud vehicles responding to the calls.

Clerk King received a compliment on how well our community is taken care of and how it’s good to see the Village Employees out doing their jobs.

Councilman Fox asked that the next time patching was done that they look at Sixth Street and South Wabash. There are holes that need attention.

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to adjourn the meeting at 8:58 p.m.

Respectfully submitted,

Kris King, Clerk-Treasurer

Mike Schwab, Mayor