February 6, 2017 - Meeting Minutes

MINUTES

BREWSTER VILLAGE COUNCIL

February 6, 2017

7:00 P.M.

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

7:00 P.M. – CALL TO ORDER

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

MEMBERS PRESENT:

Mike Schwab, Mayor

Dale Fox, Council Member                           Dave Godwin, Council Member

Chuck Hawk, Council Member                    Tom Hilliard, Council Member                   

Paul Mackey, Council Member                   Steven Tharp, Jr., Council Member

VILLAGE OFFICIALS/EMPLOYEES PRESENT:

Kris King, Clerk-Treasurer                             Mike Miller, Village Administrator (VA)

Keith Creter, Police Chief                              Chris Colucy, Fire Chief

Jim Spivey, Village Technician                     Ryan Swan, Electric Lineman

 

MINUTES FROM THE JANUARY 16, 2017 REGULAR COUNCIL MEETING:

Mayor Mike Schwab asked if there were any additions or deletions to the January 16, 2017 Council meeting minutes. 

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as presented.  The vote: All yes. 

PRESENTATION OF BILLS:

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $ 434,297.40.  The vote: All yes. 

AUDIENCE:

Paul Dazey, 656 Wabash Ave. N., brought a dog dish with calcium build up and a pan he had boiled water in three times with the calcium build up.  He stated he had complained a couple of years ago about this and the water pressure.  Mayor Schwab stated he will be sending someone from the Water Department to his home tomorrow to see what could be done to help him.  He also has a problem with rain water flowing into his garage and brought up a storm sewer that has been filled with concrete.

Mike Nicklin, 147 Sixth Street SE, brought a printout provided by the Utility Department because he felt his bill was too high.  He compared December 2015 to December 2016 and it was up $30.  He feels that when rates are raised that the residents need to have a good overall view of how it is going to affect their bills.  Mr. Nicklin was also not satisfied with the vague answers he received when he called to ask why his bill was so high.  He would like a sense of direction.  Mayor Schwab responded first about the electric rates.  They have not been adjusted since 2013.  An increase will be seen on the bills next month for the water portion of the bills and this is going to be used for infrastructure improvements.  There will be a 2.75% increase on water usage and a capital charge increase of about $5.  VA Miller told Mr. Nicklin that his usage had increased from 588kWh to over 800kWh.  Mr. Nicklin stated he didn’t see any way his lifestyle had changed that would create this much of an increase.  VA Miller discussed the difference in the weather and days below freezing between the two years.  He then provided a water rate comparison from the Canton Repository which Brewster scored favorably.  Councilman Hilliard told Mr. Nicklin to compare the number of days billed which Mr. Nicklin already had done.  Councilman Godwin told the audience about the rate study that had been completed on our water fund and why the recommendations for increases were made.

Ray Heitger, 317 Seventh St. SW, as a Recreation Board representative, reported that there are four concerts scheduled for the summer of 2017 in the park.  He provided the following schedule:

                Friday, June 16th -  Spicy Rhyme

                Saturday, July 15th -  The Originals

                Saturday, August 19th – The Last Call

                Saturday, September 16th – Jon King

Mr. Heitger also stated that the Children’s Easter Egg Hunt will be on Saturday, April 15th at noon.  He stated that the Moose will graciously be providing a light lunch for the children afterwards.

Others in attendance:

Jenny Spivey, Kurt Bravis, and a man previously wishing to be identified as John Q Public.

PRESENTATION OF GUESTS:

Benjamin Bravis of Beach City Boy Scouts presented an Eagle Scout proposal.  He had created a flag pole holder to be installed in the boulevard to be put in the ground to support the small flags that encompass Memorial Boulevard.  He had built a prototype to show Council.  Councilman Godwin stated he had a meeting setup with Andy Codispoti of the American Legion and would talk to him about the project.  Ben plans to build 80 of the holders with the help of his troop at a cost of about $25.00 each.  He is looking for donations and hopes to have them completed and installed by Memorial Day.

CONSIDERATION OF ORDINANCES:

RESOLUTION 02-2017: A Resolution Authorizing the Renewal of a Sugarcreek Township Fire Contract was given third reading.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the resolution as read.  The vote: All yes. 

ORDINANCE 03-2017: An Ordinance Amending Ordinance 18-2015 to Modify General Funds Transfers was given third reading.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to pass the ordinance as read.  The vote: All yes.

ORDINANCE 04-2017: An Ordinance Authorizing the Adoption of an Employee 5.01 Holiday Policy for Employee Handbook was given third reading.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to amend the ordinance to state that overtime on a designated holiday is to be paid at double time after VA Miller explained situations that happened in 2 out of 3 of the last holidays.  The vote: All yes.

The vote on the amended ordinance: All yes.  Ordinance passes.

ORDINANCE 05-2017: An Ordinance Authorizing the Adoption of an Employee 5.02 Vacation Policy for Employee Handbook was given third reading.

COUNCIL MEMBER MACKEY MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to make the vacation policy effective January 1, 2017 in order for the accruals to accumulate correctly.  The vote: All yes.

The vote on the ordinance as amended: All yes.  Ordinance passes.

First Reading: An Ordinance Authorizing the Adoption of an Employee 4.10 Administrative Leave with Pay Policy and Its Addition to the Employee Handbook.

First Reading: An Ordinance Authorizing the Adoption of an Employee 6.03 Drug Free Workplace Policy and Its Addition to the Employee Handbook.

First Reading:  An Ordinance Authorizing the Adoption of an Employee 6.06 Sexual Harassment & Harassment Policy and Its Addition to the Employee Handbook.

First Reading:  An Ordinance Authorizing the Adoption of an Employee 6.07 ADA Employment Policy and Its Addition to the Employee Handbook.

First Reading: An Ordinance Authorizing the Adoption of an Employee 9.08 Voluntary Disability Separation and Its Addition to the Employee Handbook.

First Reading:  An Ordinance Authorizing the Adoption of an Employee 9.09 Involuntary Disability Separation Policy and Its Addition to the Employee Handbook.

RESOLUTION 06-2017:  A Resolution Amending Resolution 55-2016 – Temporary Appropriation for 2017 was given first reading.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate readings and bring the resolution forward for passage.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the resolution as presented.  The vote: All yes.

MUNICIPAL DEPARTMENTS:

Fire Department: Chief Chris Colucy

Chief Colucy has applied for more grants through Firehouse Subs for the fire equipment.

The Stark County Firefighters Association will be hosted by the Brewster Fire Department on March 30th at 7:00pm. 

The Brewster Firemen’s Festival will be May 31st through June 3rd this year.  Chief Colucy is asking Council’s permission to have the beer tent in the park.  The Firemen’s Association will provide an insurance rider and receive TIPS training.

Police Department: Chief Keith Creter

Monthly Stat report has been emailed to Council.

OCJS Grant for two Watch Guard in car camera systems has been approved.  The cost of the cameras is $10,040 with the grant covering $9,046.

Chief Creter is working on a new report system and hopes to have it up and running next month.

Chief Creter provided an estimates for a 2017 Ford Explorer Police Interceptor.  He received three quotes with Waikem’s beating the State Cooperative Purchasing Program price.  The cost for the vehicle, equipment and installation, and lettering (completely road ready) is $ 37,456.00. 

Department is still following many leads on the Mary Eick case.  They are also aggressively working on the burglary case on Mohican.  Media releases have been put on the Police Department’s Facebook page.

VILLAGE SOLICITOR:Attorney John Anthony

Sample Wireless Ordinances from Monroe, Ohio & New Albany, Ohio.  Solicitor Anthony prefers the New Albany version.  A question had been asked about charging the companies fees.  Solicitor Anthony found out that a zoning application fee can be applied but other than that the fees are controlled by statute and are strictly cost based.

Requests an Executive Session to Consult with Legal Counsel – Suggested Motion:

Move to go into Executive Session to meet with Legal Counsel to discuss disputes involving the Village that are subject to pending or imminent court action.”

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to go into Executive Session to meet with Legal Counsel to discuss disputes involving the Village that are subject to pending or imminent court action.  The vote: All yes.

All Council Members, Mayor Schwab, VA Miller, and Solicitor Anthony exited to the community room at 8:07pm.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to exit Executive Session at 8:26pm.  The vote: All yes.  No action was taken.

COMMUNICATIONS:

MCTV Letter: Increased Internet Download & Upload Speeds at no cost to customers.

American Legion/Leota Codispoti Letter: requests a donation of $ 275 to send a Fairless student to Buckeye Girls’ State for 8 days at Mount Union from June 11-18.

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 1/17/2017 thru 2/6/2017:

  • I last updated Council at our December 19, 2016 meeting on the status of moving the back-up generator from WWTP to the Water Treatment Plant.

At that time, I outlined that to that point we had initially solicited proposals from four (4) electric contractors for the project. We received two (2) quotes. One (1) of the two (2) was considerably lower, so to assure that we were comparing apples to apples, we had GPD (Dwight Niederkofler) review the scope of services to assure that the lowest quote would complete all the work that needs done.  GPD (Dwight Niederkofler) prepared drawings that would assure that everyone is providing a quote/bid based upon the same criteria. We then went back to the two (2) electric contractors who submitted initial proposals and asked that they submit a new quote/bid to move the proposed WTP Standby Generator move and installation based on the drawings and scope established by GPD. We set a deadline of December 7th, 2016. Both electric contractors again submitted a new quote/bid for the project.  GPD (Dwight Niederkofler) reviewed the two (2) quotes, and made the following recommendation:

Based on our review, we recommend awarding a PO to Wood Electric in the amount of $47,724.00 to perform the work.  The basis for our recommendation include:

                1. Wood Electric’s quote was approximately $35,000 lower than Hilscher’s quote of $82,370.

2. Wood Electric provided the most complete and detailed work scope in their proposal.

3. The three exceptions taken by Wood Electric are acceptable.

4. The pad-mount service disconnect pedestal and ATS quoted by Wood Electric are acceptable.

5. Wood Electric has successfully completed electrical work for the Village in the past.

6. Wood Electric plans to remove the existing overhead service drop to the High Service Pump building and re-feed the service underground at no additional cost. This was confirmed during a phone discussion with Buck Ickes on 12/8/16. 

We had at that point also performed a load test to confirm that the decommissioned back-up generator from the WWTP was in good operating condition and fit for future service. While the generator passed the test, it was cut short because of fuel issues.

We have now had the generator serviced, including replacement of the fuel filter, and re-ran the test to assure it is fully functional prior to proceeding with entering contract and the project.  It passed.

I have consulted with Clerk-Treasurer Kris King, and we have the funds to proceed.

Therefore, I am planning to proceed with opening a Purchase Order to Wood Electric in the amount of $47,724.00 to perform the work in accordance with their bid and GPD’s specifications.

GPD will assist in the oversight of the work.

  • We are in the final steps of finalizing an evaluation of the condition of Village streets. We were able to contract with Midwest Paving Analysis & Design to rate the streets and to provide a spreadsheet summarizing what their recommended steps are. I will be providing each Councilman with a copy once it is finalized.

The ratings were done is accordance with the Pavement Condition Rating (PCR) process. As a bit of background, the Pavement Condition Rating (PCR) process is a numerical rating between 0 and 100 which is used to indicate the general condition of a pavement. It is widely used. It is used by ODOT. I have attached a copy of the Asphalt Institutes’ version and ODOT’s manual for background in case you wish to get more information. It requires manual survey of the pavement using the PCR standardized system. It takes into account deficiencies in the pavement such as:

  • Low ride quality
  • Alligator cracking
  • Bleeding
  • Block cracking
  • Bumps and sags
  • Corrugations
  • Depressions
  • Edge cracking
  • Joint reflections
  • Lane/shoulder drop-off
  • Longitudinal and transverse cracking
  • Patching and utility cut patching
  • Polished aggregate
  • Potholes
  • Rutting
  • Shoving
  • Slippage cracking
  • Swelling
  • Weathering and raveling

It requires trained personnel to complete the survey procedure, which is why at the onset we hired Midwest Paving Analysis & Design. Tim Herbst of Midwest Paving Analysis & Design is completing the survey. He was formally employed by ODOT, and is very knowledgeable on various maintenance procedures to extend the life of paved streets. I have attached a copy of his PowerPoint presentation to the 2016 Ohio Transportation Engineering Conference on maintenance options, which is both very informative AND follows what we have learned ODOT is doing on their roads in our discussions and meeting with them.

Once it is finalized, we will have an excellent guide to develop a street maintenance and repaving program for the Village.

  • Our newly hired Village Technician began work January 30th, 2017. As I informed Council previously, he has a Class I OEPA wastewater license. He has been assigned to the Wastewater Treatment Plant.

As I also informed Council, the hiring of this individual allows for implementation of training for succession based upon anticipated retirements.

We have verbally been informed that the Water Superintendent will be retiring effective March 31, 2017. To assure a smooth transition, our Wastewater Superintendent Mike Maybaugh has been spending time at the Water Plant, because upon the retirement of the Wastewater Superintendent he will be the only employee of the Village licensed to run our Water Treatment Facility. To further assure a smooth transition, beginning January 30, 2017 I have assigned Mike Maybaugh to work full-time at the Water Treatment facility with our current Water Superintendent so that he is fully trained and aware of the requirements.

Wastewater Superintendent Mike Maybaugh’s assignment to Water full-time leaves a “void” at our Wastewater Treatment Facility. So also effective January 30, 2017 I have placed Dan Klein as “acting” Wastewater Treatment Superintendent.

Upon the retirement of Eugene Pepper, Mike Maybaugh will be appointed Water Superintendent and Dan Klein Wastewater Superintendent.

I also informed Council that because the Village has only one (1) individual after the retirement of Eugene Pepper with a Class II EPA license to operate our Water Treatment Facility, I want to bring Eugene Pepper back as a part-time employee June 1, 2017 to continue training and serve as water and wastewater back-up, as well as perform other duties to assure we transition smoothly.

I am asking that Council authorize the rehiring of Eugene Pepper as a part-time employee effective June 1, 2017 at his “current rate of pay, not to exceed (on average) twenty (20) hours per week.

  • As I informed Council, I have put in place a written Utility Shut-off Procedure that follows what we have done in the past, but supplements it by following State Law during specified months and adding door hangers (in the event we can’t contact residents personally) to give more advance notice.
  • Changes have been made in the Utility Billing Office to allow us to make fuller use of existing software, including a receipt printer. Also, we have added a check reader from our new bank that allows us to deposit checks electronically without leaving the office.
  • As I have indicated to Council previously, there are policies that may be adopted from time to time for inclusion in the Employee Handbook that do NOT involve the expenditure of funds, and therefore can be adopted administratively.

As policies are administratively adopted, I distribute copies to Council to keep you all aware of what is occurring, and to allow for feedback in the event that there are questions or concerns. The most recent policies are listed below and attached:

  • 6.04 Smoking & Tobacco Use
  • 7.12 Self-Reporting of Convictions and Pending Charges

This policy is a result of a nuance that we have discovered with Lexipol. Lexipol has Human Resource policies included which differ from those we either have in place or plan to enact 

As I informed Council, in reviewing this, the consensus is that while there may be a FEW areas where the PD because of some unique laws and/or requirements will have to have additional language or changes to Village Human Resource polices, virtually all of the Village Human Resource policies in the PD should be identical to the general Village policies.

I started with two “easy” ones: Smoking and Tobacco Use and Self-Reporting of Convictions & Pending Charges. They are good illustrations of how we will be “blending” the Lexipol policies that are Human Resource related with Village policy to have a single consistent policy that gives us consistency.

  • We have received our Efficiency Smart summary through 12/31/2016, which concludes our 3-year contract with Efficiency Smart. It shows that the Village exceeded its savings goal by 75% and served 287 residents. Council renewed the contract with Efficiency Smart last year for another 3 years. Efficiency Smart has also updated its website, with a dropdown menu that allows residents to see Brewster specific information - http://www.efficiencysmart.org/brewster-ohio . Under the dropdown for rebates are:
  • Select Advanced Power Strips
  • Select Clothes Washers
  • Select Clothes Dryers
  • Select Refrigerators
  • Select Dehumidifiers
  • Select Ceiling Fans with Lights
  • Select Pool Pumps
  • Select Heat Pump Water Heaters
  • Qualified Furnace Fans with Electronically Commutated Motors (ECM)
  • Select Advanced Thermostats
  • An Efficiency Smart representative made area store visits in and around Brewster on Tuesday, January 31, 2017, including Belloni Foods, Menards, Lowe’s, Home Depot, Home Appliance Company, JCPenney (Massillon) & Shanklin Heating & AC (Dalton) to discuss appliance rebates and lighting initiatives with store management.
  • Our Electric Department has begun two (2) projects to improve lighting and reduce energy usage by replacing existing high pressure sodium lighting in the underpass and the street lights on Wabash from First street north to the corporation limits with LED lighting. A similar street light replacement project done in 2016 saved the Village an estimated $3141 per year in electric costs.
  • Village employees received training from RCAP on the GIS inventory of Village assets.
  • As I informed Council at our January 3, 2017 meeting, we had an emergency call out early Christmas morning.  The call came from Citywide relaying an observation from a resident about a water leak at a vacant house at 428 S. Wabash. The leak was filling the basement and leaking out the back of the house. We had received an OUPS notification earlier in the week regarding natural gas. The gas meter had been removed. Without gas for heat, the pipes at the rear of the house had frozen and thawed, resulting in the leak.

Our first employee on the scene could not get the water shut-off. The curb box has a type of turn off “nut” that is known to malfunction, so after some time it was apparent that the water could not be turned off at the street.

We could not get a response from the realtor or the emergency number on the front window. (Christmas morning at that point 7:00 am +/-). Our next employee arrived on scene. We were looking for an access to get to the basement meter and turn off the water there. We failed initially to find a way into the vacant structure, so we summoned the Police Department to attempt access. We then found a window that would open and we were able to turn off the water at the meter.

Had access not been made, the Village would have been faced either “breaking” in (at a potential cost to repair) or with calling in additional personnel and digging up and repairing the curb box at considerable additional cost (3 to 4 men for 3 to 4 hours). Our employee’s efforts to find the least costly manner to address to situation and put off digging up the curb box for repair until a regular work day saved the Village money.

The situation also highlighted for me an issue that we should address with working on a holiday. While the employees received a minimum of 2 hours for the call out, the fact that they potentially would have had to work Christmas morning and miss time with their families drives home the point to me that something more fair than a minimum 2 hours at overtime rate should be in place. This is the second water problem in the past two (2) months that employees were called out on a holiday (Veteran’s Day).

My recommendation is that on all designated holidays (not day observed) employees get all hours worked at 2 times their normal rate in addition to their holiday hours.

  • We are renting a small excavator to complete removal of stumps in the electric right-of-way that extends from W&LE to Chestnut, which was cleared this past summer by the Electric Department and Davy Tree. We are in discussions with US Fish & Wildlife and Star County Soil & Water about planting the right-of-way with grasses and plants we can brush hog annually to avoid the expense of periodically clearing trees away.
  • An additional project we will be undertaking with the excavator is improving the drainage on 7th Street SE from Dartmouth to the east, adding additional catch basins and lowering the storm line.
  • I met with CT Consultants to discuss scope of services for safety improvements to the North Water Tower. We had received a proposal from a company to make the safety improvements, however, in order to be able to obtain competitive proposals we need to hire an Engineering firm to prepare standard drawings and scope, similar to the process we used for moving the back-up generator from the WWTP to the Water Treatment Facility.

This is the first use of a new selection system for selecting engineering firms, where we advertised initially for “Statements of Qualifications”, then reviewed and ranked each responding engineering form for the specific project, in this case safety improvements to the North Water Tower, based on the “Statements of Qualifications” they submitted. CT Consultants was the highest ranked, and now we are tasked with meeting with them and developing a scope of services and negotiating a cost.

I have provided Council with a copy of our process.

Once (and if) I reach a tentative agreement on the scope of services and price I will inform Council.

  • Chris Deeter, Assistant Vice President Finance and Member Credit Compliance for AMP forwarded to us a completed credit score for the Village of Brewster for 2014 and 2015.  The credit scoring program has been part of the criteria utilized by rating agencies and bond insurers to determine the financial health of members and through this methodology, for AMP projects and power supply contracts.  With the expectation that AMP will continue financing projects in the future (e.g. more Hydro and future generation projects as well as entering into future power supply contracts for its members), and with members who are financially sound and creditworthy, AMP projects can receive higher bond ratings and AMP members more favorable power supply contract terms. This results in lower borrowing costs and subsequently lower cost for power for member participants.

Brewster scored in the 87th percentile for 2014 and 89th percentile for 2015 (both in the Upward Performance Category). 

Village Clerk-Treasurer Kris King and I have forwarded the score summaries, along with a copy of the benchmarks used for the ratio analysis, for your review. 

I am sure Village Clerk-Treasurer Kris King will have additional comments and potentially future discussions about this as well.

  • I am working on Job Descriptions, and have one (1) completed at this time.

VILLAGE MAYOR: Mike Schwab

1.            AMP SOLAR PROJECT    

  • NEW - AMP advises that the Millers signed a purchase agreement for the 12 acres of farm land for the AMP/Brewster Solar Field. 
  • Next Steps -
  1. The VA and I will meet with Supt. Bidlack to put the finishing touches on an agreement with the Fairless Board of Education for the 1.52-acre approach lane from Seventh Street.   The last proposed expense for acquisition of this lane was the improvement of the lane, the installation of drain lines and catch basins adjacent to the lane, and the trimming of several large trees on Corp property that overhang the lane.  
  2. The construction of a Village pole line from the solar field to the existing Village pole line west of the Corp Levee.  VA and George will provide a material cost and construction timeline.  With the exception of the connection at the solar field, plans are for our guys to do the work.
  3. The VA will recontact the Army Corp about the easement across their property around the Water Tower hill as well as an easement across their levee for the new connecting pole line.  
  4. We assume AMP will want to get construction of the solar field completed in 2017. 
  5. If everything falls into place, in the Summer of 2017 the Village Street Department will be busy on the rehab of the Water Tower lane, and the Electric Department will be constructing a pole line.

2.            Planning Commission Meeting Minutes of January 19th

PC Recommendations:

  • Council approval of the Solicitor’s draft legislation concerning medical marijuana
  • Vacation of Wandle Court (Alley)

Request that Council direct that legislation be created for each in accordance with those recommendations.

3.            Please Note that the Next Scheduled Council Meeting will be on Tuesday, February 21 in observation of Presidents’ Day.

VILLAGE CLERK-TREASURER:Kris King

January 17, 2017 – February 6, 2017

  1. January month-to-date and year-to date reports.
  2. Please note that a new December Fund balance sheet was distributed.  The one passed out at the first meeting in January included an expense that transferred from our payroll software incorrectly.
  3. The Recreation Board is requesting approval of an $800.00 budget for the annual Easter Egg Hunt.  This is the same amount they requested last year.  Last year their total bills for the event were $608.68.
  4. The permanent appropriations are complete.  It would be appreciated if Council would instruct to have an ordinance drawn up.

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

Tree Board meeting minutes – January 23rd

Fire/EMS Finance Committee meeting minutes – January 23rd

Councilman Godwin reported that the Parks and Grounds Committee met this evening to discuss future park improvements.

REMINDERS:

Next Council meeting will be Tuesday, February 21st at 7:00pm in observance of Presidents’ Day             

Planning Commission Public Hearing – March 19th at 7pm                           

PENDING PROPOSALS FROM PAST MEETINGS:

From Employee Healthcare Agent Brian Savage – Benistar Option in Employee Healthcare Plan.  Mayor suggests that this option be made available to any Village employee eligible for Medicare; this option will get such an employee off of the Village employee healthcare plan & provide the employee with a supplement to his Medicare coverage.

Council appointment of two members of the Village Community Reinvestment Area Council.

Council appointment of two members of the Village Board of Income Tax Review.

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to create legislation for Permanent Appropriations for 2017.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve the Recreation Board’s request for an $800 budget for the Annual Easter Egg Hunt.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to permit the Brewster Firemen’s Association to have the beer tent in the park provided that proof of liability insurance is proved and the proper TIPS training is completed.  The vote: All yes.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to donate $275 to the American Legion to sponsor a young lady to Girl’s State from the Recreation Fund.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER MACKEY and motion carried to create an ordinance approving the purchase of a new police vehicle.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to create an ordinance as drafted by the Village Solicitor approving the recommendation of the Planning Commission concerning marijuana in the Village of Brewster.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to create an ordinance approving the recommendations of the Planning Commission to vacate Wandle Court.  The vote: All yes.  Councilman Hilliard attended the meeting and commended the commission members on their due diligence and attention to details that he never considered.

Councilman Tharp asked whether an insurance meeting needed to be scheduled.  VA Miller stated he already has a meeting scheduled with an independent consultant and is looking into some good options to pursue.

“VILLAGE SPEAKS”:

Councilman Tharp received a request from a resident to look at a tree at 283 West Main Street.

Councilman Hawk received a request from a resident to look into better lighting on the 200 block of West Main Street, especially mid-block.

AUDIENCE COMMENTS:

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to adjourn the meeting at 9:08 p.m.