May 1, 2017 - Meeting Minutes

MINUTES
BREWSTER VILLAGE COUNCIL
MAY 1, 2017
7:00 P.M.

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

7:00 P.M. – CALL TO ORDER

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

MEMBERS PRESENT:
Mike Schwab, Mayor
Dale Fox, Council Member                           Dave Godwin, Council Member
Chuck Hawk, Council Member                    Tom Hilliard, Council Member                   
Paul Mackey, Council Member                   Steven Tharp, Jr., Council Member
 
VILLAGE OFFICIALS:
Kris King, Clerk-Treasurer                             Mike Miller, Village Administrator (VA)
John Anthony, Solicitor
 

MINUTES FROM THE APRIL 17, 2017 REGULAR COUNCIL MEETING:

Mayor Mike Schwab asked if there were any additions or deletions to the April 17, 2017 Council meeting minutes. 

Clerk King asked that the draft be changed to reflect the final appointment of Officer Aaron Keener after a six-month probationary period and not Chief Keith Creter under new/old business on page 6.

COUNCIL MEMBER THARP, SECONDED BY COUNCIL MEMBER FOX and motion carried to amend as recommended by the clerk.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as amended.  The vote: All yes. 

PRESENTATION OF BILLS:

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $ 85,296.77.  The vote: All yes.

AUDIENCE:

No one wished to speak.

Police Chief Keith Creter, Fire Chief Chris Colucy, Ryan Swan, Jim Barnard of Brewster Cheese, Ray Heitger, and Sydney Colucy were present.

CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony

ORDINANCE 30-2017: An Ordinance Authorizing the Vacation of Alley – Rutland Place – was given third reading.  A gas easement was discussed and it was stated that any change to the easement would be between the gas company and the property owner.  Councilman Hilliard asked if the blacktop was going to be removed.  VA Miller stated that is the property owner’s responsibility.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the ordinance as read.  The vote: All yes.

ORDINANCE 31-2017: An Ordinance Authorizing the Vacation of Alley – Bessemer Court – was given third reading.  The Village’s electric easement was discussed.  The Village would retain the electric easement.  It was stated that there are no underground utilities located on this parcel.  Councilman Hilliard asked if there was going to be a pole installed to stop traffic from using the alley.  Jim Barnard stated that if necessary, Brewster Cheese would install some type of barrier on their portion of the vacated alley.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the ordinance as read.  The vote: All yes.

ORDINANCE 32-2017: An Ordinance Authorizing the Rezoning of Parcels 7001556 and 7001558 from R-1 (Single Family Residential) to I-1 (Residential Industrial) was given third reading.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER MACKEY and motion carried to approve the motion as read.  The vote: All yes.

ORDINANCE 33-2017: An Ordinance Authorizing the Adoption of an Employee Flex Time Policy 3.09 and Its Addition to the Employee Handbook was given third reading.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to amend the numbering from 3.09 to 3.07.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the motion as amended.  The vote: All yes.

Second Reading: An Ordinance Authorizing the Addition of Chapter 97 to the Village Codified Ordinances to Establish a Right-of-Way Ordinance to Address such Matters as Small Cell and Wireless Facilities was given second reading.

First Reading:  An Ordinance Authorizing an Amendment of Ordinance 59-2016 to provide a Wage Stipend for a School Resource Officer was given first reading.  Councilman Tharp stated that for a number of months Council has been trying to eliminate stipends now this ordinance would further complicate the wage ordinance.  The Mayor and VA explained that this is amending Ordinance 59-2016 which is only effective through 2017 and then the ordinance Councilman Tharp is talking about will take effect.  The procedure for the 2018 Wage Ordinance was discussed.  The Wage Committee is scheduled to meet sometime in May to start the reviewing information.  Mayor Schwab requested that the ordinance be amended to include the job description of the School Resource Officer.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to amend the ordinance to include a job description.  The vote: All yes.

First Reading: Authorize Adoption of an Employee Overtime Policy and Its Addition to the Employee Handbook was given first reading.

RESOLUTION 34-2017: A Resolution Authorizing the Village’s Participation in ODOT’s Winter Contract for Road Salt was given first reading.

                (5/10/17 deadline to submit contract to ODOT)

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate readings and bring the resolution forward for passage.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the resolution as presented.  The vote: All yes.

RESOLUTION 35-2017: An informal Resolution of Appreciation to Kaycee Jewell for his Eagle Scout Project in the park was given first reading.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the resolution as presented.  The vote: All yes.

MUNICIPAL DEPARTMENTS:

Fire Department: Chief Chris Colucy

Received from State Fire Marshall a $ 1500 grant for reimbursement of the fire training classes Scott Borojevich and Chief took in 2016.  Clerk King stated the check has been receipted into the Fire Equipment Fund.

Suggestion: the extra $ 13,000 recently received from Sugar Creek Township be applied to the purchase of a new ambulance. Estimated cost of new Ambulance = $ 175,000 to $ 200,000 (Gas vs. Diesel engine).  Chief Colucy discussed a loan with PNC for $50,000 for 3 years at a rate of 3.9%.  The payment would be just under $18,000.  The replacement cycle of the ambulances was discussed.  Councilman Godwin thought that the cycle was ambitious.  The Mayor suggested a Safety Committee meeting to discuss further.  VA Miller discussed putting together a 25-year forecast in order to have funds available for future equipment replacements.

Request: Donation towards the fireworks this year as in the past years.  Chief Colucy stated that the Brewster Firemen’s Association would provide a rider for liability insurance.  

Request: Block off 2nd street SW and the alley during Firemen Festival.  The Mayor asked if the TIPS training was up-to-date.  Chief Colucy stated the bartenders’ training is up to date.

Police Department: Chief Keith Creter

The Chief provided Council with the April Activity Report electronically.

The department was without phone service from Frontier for almost 24 hours.  They will be switching over to MCTV and include it in their internet package at a lesser cost and better reliability.  MCTV phones include the ability to forward calls to a cell phone at no additional cost.

Click it or Ticket campaign; Look Out for Motorcycle yard signs available in VH lobby.

Public Complaint and the revised form/ BPD Policy Reference complaints (Form on Village Web Site).  Councilman Tharp suggested that residents be able to fill the form out online.

Traffic enforcement and our policy reference traffic complaints/issuing of citations etc.

The department would like to sponsor a hole at the Zachary Grass Memorial Golf Tournament on July 15th - $ 75 which provides $1,000 scholarships to Fairless and Brewster students.

One year of cost free body cameras for Police Officers will be available in 2018.

Councilman Godwin would like to see the Village purchase electronic speed limit signs.  The cost is $3,100 each.

VILLAGE SOLICITOR:Attorney John Anthony

Solicitor Anthony discussed a 5th District Court of Appeals case involving Reynoldsburg and vicious dogs.

Property Maintenance Code Update; emailed copy of International Property Maintenance Code for review.  This is a copyrighted version and has been adopted by reference by many cities.  The Village may want to consider the IPMC.

Solicitor Anthony discussed passing an ordinance in reference to billing errors in government utilities after a ruling from the 6th Circuit Federal Court.

COMMUNICATIONS:

OML Bulletin: Ohio House Finance Committee several recommendations for 2018-19 Budget – LGF distribution unchanged and eliminates proposed central collection of business municipal income taxes.

Brewster Parke is requesting donations of items for their 15th Annual Car Show.

Zachary A. Grass Memorial Scholarship Fund: PD requesting to sponsor a hole at the July 15th Golf Outing for Fairless student scholarships.

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 4/18/2017 thru 5/1/2017:

  • North Water Tower. Dixon Engineering Inc. has been scheduled to perform an inspection on the North Water Tower on Friday June 16th, 2017. The North Water Tower was built in 1949, with an expected life expectancy of 100 years. Once the inspection is complete we will receive a report that will serve the basis for proceeding with the necessary maintenance of the North Water Tower.

I will continue keep Council informed of the progress.

  • Filter Media at Water Treatment Facility. I have also engaged Dixon Engineering Inc. out of Medina, Ohio to perform an inspection of the Filter Media Vessels at the Water Treatment Facility in the amount of $1800. This is in preparation of having specifications prepared to replace the filter media. There are concerns about the condition of the filter media vessels because of their age [as three (3) of the four (4) date to approximately 1968 when the plant was built - original equipment] and the fact that we have had to begin installing patches.

Without an inspection of the filter media vessels at the Water Treatment Facility, we could prepare a specifications to replace the filter media and find out after the contract is awarded and work is under way that the vessels need major repair and/or need replaced. Finding out at that time could cost the Village considerably more to do under a change order rather than having that work specified and bid out – we would be at the mercy of the firm the contract is awarded to.

The inspection has been scheduled for Tuesday May 2nd.  I will keep Council informed of the progress.

  • New Hydrant. Earlier this year we had a water main break in the 500 block of 5th Street SE, where we made a repair. Tuesday April 25th our crews went back to dig up the dead end line, replaced two sections of pipe, and installed a new hydrant for water quality (allow efficient flushing).
  • As Council is aware, I am reviewing and revising individual policies contained in the proposed Compensation and Benefits Ordinance (29-2016), as well as our Employee Handbook.

In keeping with not reinventing policies unnecessarily, I reformatted and expanded our COBRA Coverage Policy contained in the 2008 Employee Handbook and have added it as 5.05 to our revised Employee Handbook.

  • As Council is aware, I am reviewing and revising individual policies contained in the proposed Compensation and Benefits Ordinance (29-2016), as well as our Employee Handbook.

In keeping with not reinventing policies unnecessarily, I reformatted and expanded our Handbook Council Changes in Personal Information Policy contained in the 2008 and have added it as 3.09 to our revised Employee Handbook.

  • As Council is aware, I am reviewing and revising individual policies contained in the proposed Compensation and Benefits Ordinance (29-2016), as well as our Employee Handbook. I have revised 3.23 Performance Evaluation, which replaces 3.5 in the September 2008 Employee Handbook. I previously distributed a copy of it to Council, as well as a copy of the current Performance Evaluation Policy from our Employee Handbook for comparison. 

The Performance Evaluation process is important because it is included in the revised compensation policy/process. However, as you will note, raises are not tied to Performance Evaluations in the policy I have drafted.

I have attached an article that shares the view that “pay for performance” is not the way to go”. It takes a lot of policy (more than I have so far), training, and supervision of a “pay for performance” evaluation process for it to work successfully. I have sent most of Ohio State University’s “policies” that attempt to provide the process/training to objectively evaluate employee performance. You can see it is expansive.

In my experience, even in larger employers, ultimately the evaluation process is not successful in eliminating the “human nature” element so that it is completely objective. Because of the “human nature” element, performance evaluations are generally all good, skip over or minimize “faults”, and ultimately come back to create issues when an employee is disciplined because the employee presents a glowing performance evaluation that contradicts the proposed discipline.

What I propose is an evaluation process that is not directly tied to compensation/raises, but is a tool to help our employees address issues where they are weak and/or where they need more training to do their current job and to prepare them to advance in succession planning, or to be better crossed-trained.

I am requesting that Council adopt the 3.23 Performance Evaluation to include in our revised Employee Handbook and to make it a codified ordinance in Chapter 38 EMPLOYEE REGULATIONS of our Codified Ordinances on a non-emergency basis. 

  • Bimeler Park. The Street Department has removed the damaged structure for the handicapped swing (and cement base). We will be installing a new structure (and cement base) and rehang the swing.
  • Street Sweeping.  I have executed a sweeping agreement for 2017. The first sweeping will be the week after Spring clean-up and before the Brewster Fireman’s Festival.
  • Equipment – Electric Department: In reviewing our equipment in the various departments, it has been determined that it is prudent to purchase a crew cab heavy duty pick-up for the Electric Department. This vehicle would replace the current light duty pick-up truck, which would be assigned to Water. This would in turn allow the Village to dispose of the 1977 rescue vehicle that is currently used by water for transporting parts and equipment as well as meter reading. The 1977 rescue vehicle sees limited use because of its age, condition, and practicality. In addition to being 40 years old, it has had its engine rebuilt, would not be road worthy outside the Village, has rusting brake lines, and the rear brakes are beyond a simple repair. It would cost a few thousand dollars to make it “road worthy”, but that is money not well spent.

We attempted to obtain the current price pursuant to the State Cooperative Purchasing Program. The Village is allowed to purchase the “equivalent” (in this case the same) “supplies” (vehicle) if it can do so at a lower price than it can through the State Cooperative Purchasing Program. The authorization can be found in Ohio Revised Code Section 125.04 (C), which states in relevant part:

(C)  A political subdivision … may purchase supplies or services from another party…if the political subdivision … can purchase those supplies or services from the other party upon equivalent terms, conditions, and specifications but at a lower price than it can through those contracts. Purchases that a political subdivision … makes under this division are exempt from any competitive selection procedures otherwise required by law. A political subdivision or county board of elections that makes any purchase under this division shall maintain sufficient information regarding the purchase to verify that the political subdivision … satisfied the conditions for making a purchase under this division.

Unfortunately, we were unable to get a response.

We then solicited quotes from several local dealers. We received three (3) quotes:     Progressive - $42,989.50
        Ferris - $42,115
        Chuck Nicholson - $40,706.10
We also solicited prices for installation of a snow plow package and a plow. This expands the utility of the vehicle, allowing the Electric Department to clear accesses as well as drives to the substation, freeing up the Street Department to concentrate on streets in a snow event. Those prices were:
        Progressive - $6,751
        Ferris - $5,650
        Chuck Nicholson - $6,999

The totals for the crew cab heavy duty pick-up and the snow plow package and a plow are as follows:
        Progressive - $49,740.50
        Ferris - $47,765
        Chuck Nicholson - $47,705.10

Unless there is an objection from Council, I plan to proceed with the purchase of a crew cab heavy duty pick-up snow plow package and a plow with for the Electric Department with plow in the total amount of $47,705.10 from Chuck Nicholson, Inc. from Millersburg.

Councilman Tharp asked if the Water Department wanted the blue electric pick-up.  VA Miller stated he has spoken to them and yes they want it.  Plans are to remove the parts truck, which is an old ambulance, from the Village fleet.

Councilman Godwin stated that he feels street sweeping is a waste of money because of the number of cars parked on the street.  VA Miller stated the first sweep will be broken up between two days so people will have the opportunity to park elsewhere when their street is being swept.

Councilman Hilliard asked why the Electric Department required a 4-door truck.  VA Miller stated it has more room for classes and at other times that three employees are travelling together including when they take the VA to look at things.

Councilman Fox stated that since hydrants were brought up, he would like to know the age and condition of the fire hydrants.  VA Miller stated the new GIS system was going to help with keeping track.  He stated the hydrants are exercised on a scheduled basis. 

Councilman Hilliard would like the owners of Brewster Mobile Home Estates to be contacted to have their fire hydrants either repaired or replaced since they don’t work.

Councilman Fox stated the fire hydrants need painted.  Clerk King suggested a painting contest.

VILLAGE MAYOR: Mike Schwab

  1.            UPDATE - AMP SOLAR PROJECT
  • Village continues to work with AMP, NextEra, Fairless, and Army Corp
  • VA Miller working with Army Corp to secure two easements across Corp property
  • Nextera’s current schedule shows construction starting in January of 2018 with a completion in May 2018. 
  • NextEra & Bowling Green dedicated a 20MW Solar Field on April 27th
  1. Ohio AG/Ohio EPA Consent Decree Case vs. Walkers/Hillview
  • Awaiting Ruling from Judge Farmer
  • NOTE: William Walker has made a Public Records request for copies of all of Brewster’s Monthly Ohio EPA Wastewater Reports from 06/11/2015 to date, any Ohio EPA Notice of Violations for the same time period (Village had no violations in that time period), and Ohio EPA Compliance Evaluation Inspection and other EPA communications during that time period.  Village Clerk-Treasurer Kris King & WWT Supt. Klein provided those documents to Mr. Walker on 04/28

      3.  Ohio Insurance Services OPEC – HC Update

  • Frank Harmon of Ohio Insurance Services has been asked to provide specific numbers for employee healthcare insurance by April 30, 2017; Mr. Harmon advises that his Office will soon provide a spreadsheet with that data
  • April 19 OPEC-HC Update/Letter from Frank Harmon:

1. modification adopted – members that withdraw at the July 1, 2017 deadline have until Sept. 1, 2017 to rescind their withdrawal   (VA – Council may want to consider rescinding)

2. OPEC-HC Board will consider & vote on (a) extending withdrawal date to Sept 1 and to

allowing and (b) permitting a one-year commitment rather than the current three-year

      4.   From OML: HOUSE SUB BUDGET BILL REMOVES CENTRALIZED COLLECTION OF MUNICIPAL NET PROFIT TAX PROPOSAL 

The League alerted members that on April 26th the Ohio House Finance Committee approved new language for a Substitute Budget Bill that removed the Governor's proposed centralized business municipal income collection language and focuses instead on properly funding the Ohio Business Gateway for a rebuild that will adequately service the needs of the tax filers that choose to use the central portal while preserving local control of municipal revenue.

The new language will:

  • Appropriate $24 million to rebuilding the Ohio Business Gateway
  • Remove the municipal net profit business filings from the Ohio Revised Code section 57 and reinstates it back into ORC 718. 
  • Preserves the optional use of the OBG for business filers.
  • Removes the 1% service fee to municipalities.
  • Allows the Tax Commissioner to charge a user fee of up to one percent (1%) of the tax due on the return or one thousand dollars, whichever is less, to business filers that utilize the rebuilt portal.  
  • Taxes collected through the Gateway are guaranteed to be distributed to municipalities at least bi-monthly.
  • Filings will continue to flow to municipalities through the Gateway preserving auditing and compliance authorities of municipalities.
  • The rebuilt Gateway is to be ready by Jan. 1, 2019.

5.            Traffic Tickets Written by Police Department

  • Administrative Policy since the days of Police Chief Joe Anslover has been to give warnings for speeding unless the speed is significantly over the limits (10 mph plus), or when the violator is a known repeat offender
  • For other traffic violations such as running traffic signals, erratic behavior behind the wheel, driving under suspension, and the like, tickets are preferred
  • The PD Officers are always asked to monitor traffic on SR 93 and neighborhood streets

6.            AMP     

  • AMP Update Newsletter emailed to Council
  • This Update mentions the availability of a Webinar concerning Solar for smaller utilities on May 18th at 2 pm.  Anyone interested should use their emailed copy to sign up
  • AMP’s point man for the Village Solar Project has changed from Doug Garvey to Marty Hibbard

7.            Fire Chief’s Suggested Loan for Purchase of new Ambulance

  • 2017 - planned replacement of the 14-year old 2003 Ford/Horton Ambulance
  • Chief Colucy has suggested a loan to gap the difference between available Ambulance Funds and cost of new (Ambulance Replacement Fund = $ 140,997; estimated cost = $ 175,000 - $ 200,000)
  • Agree with Chief’s recommendation to place the recently received additional $ 13,000 from Sugar Creek Twp. In Ambulance Replacement Fund)
  • Mayor suggests that Council Finance & Safety Committees review the Chief’s suggestion
  1. Stark County Mass Casualty Incident Plan – 2017
  • A Mass Casualty Incident Plan has been provided for review by each County, Township, and Municipal Safety Force Chief
  • Each Police and Fire Chief has been asked to integrate this plan into their Department’s policies
  • Each Police and Fire Chief has been asked to train his department personnel about this MCI Plan
  • Brewster Mayor asks the Village’s Police and Fire Chiefs to integrate this plan into their Department’s policies
  • Brewster’s Mayor asks the Village’s Police and Fire Chiefs to train key members of his department’s personnel about this MCI Plan

Asst. Clerk Joyce Cunningham has provided everyone with an updated Village Information Sheet.

Water Department’s Village Technician John Benson retired effective 04/30/2017.

Councilman Hilliard both agrees and disagrees with giving out speeding warnings instead of citations.  He also agrees with Councilman Godwin on getting electronic speed signs.

Councilman Tharp asked who was on the Employee Wage Committee.  The Mayor stated it was the Chairman of the Finance Committee, the Mayor, the VA, and the Clerk.  The VA is finishing up the job descriptions, preparing a form for performance evaluations, and checking on salary comparisons.  Councilman Tharp discussed having a meeting on May 22nd.

VILLAGE CLERK-TREASURER:Kris King

April 18 – May 1, 2017:

  • April and Year-to-Date financial reports.
  • OhioCheckbook has our 2015 and 2016 information and will make it available online.  There will be a press release in the Repository on Wednesday if the Repository chooses to print it.  As of this evening, we are still not listed.
  • Positive Pay is ready to go live.  I will be reaching out to PNC later this week to get it moving.  There are a few concerns I want to review with them before we roll with it.
  • Recreation Board’s expense report for the Easter Egg Hunt = $581.17.

COMMITTEES or COUNCIL REPORTS:

Revised minutes/Clerk King: 03/20/2017 Public Hearing for review of Zoning Amendment for Medical Marijuana; measure approved by Council.

 REMINDER:                  May 18th at 7 pm Planning Commission Hearing - Vacation of a portion of Harriman St.

                                      Curb-side Spring Clean-up: May 20th and May 22nd – Miller’s Waste will pick-up         

PENDING PROPOSALS FROM PAST MEETINGS:

1. Council appointment of one member to the Village Board of Income Tax Review

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to have the Mayor draw up a letter of appreciation for Dave and Abby Garber for the removal of the apartment building on the corner of Main Street and McKinley Avenue for all of Council to sign.  It was an expensive endeavor that had a tremendous effect on the appearance of the boulevard and Main Street.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to draw up a Resolution of Appreciation to John Benson for his many years of dedicated service to the Village.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to schedule a Finance Committee meeting on May 15th at 6:00pm.  The vote: All yes.

COUNCIL MEMBER THARP MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to schedule an Employee Compensation Committee (Finance Chairman, Clerk, VA, and Mayor) meeting on May 22nd at 6:00pm.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNIL MEMBER GODWIN and motion carried to suspend the rule requiring an expenditure to be held for one meeting before approval and bring the Zachary A. Grass Memorial Scholarship Fund donation of $75 for a hole at the annual golf outing up for a vote.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to close Second St SW and the alley behind the Moose and Credit Union for the festival.  Councilman Godwin is concerned for the parking of the patrons of the barber shop.  VA Miller will work it out with the barbershop.  The vote: Fox, yes; Godwin, no; Hawk, yes; Hilliard, yes; Mackey, yes; Tharp, yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to suspend the rule requiring an expenditure to be held for one meeting before approval and bring the $2,500 donation to the Brewster Firemen’s Association for fireworks up for a vote.  The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to draw up legislation to adopt the 3.23 Performance Evaluation Policy to include in our revised Employee Handbook and to make it a codified ordinance in Chapter 38 EMPLOYEE REGULATIONS of our Codified Ordinances on a non-emergency basis.  The vote: All yes

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER THARP and motion carried to adjourn the meeting at 8:57 p.m.

Respectfully submitted,

Kris King, Village Clerk-Treasurer

Mike Schwab, Mayor