November 15, 2021 - Meeting Minutes

NOVEMBER 15, 2021
7:00 P.M.
Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to excuse Council Member Hess from this evening’s meeting.  The vote: All yes.
Council Members bowed their heads for the invocation, provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.
Charles Hawk, Mayor
Dale Fox, Council Member                           David Godwin, Council Member
Brett Long, Council Member                       Sydney Radich, Council Member              
Michael Schwab, Council Member
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer            
Michael L Miller, Village Administrator
Mayor Chuck Hawk asked if there were any additions or deletions to the November 1, 2021 Council meeting minutes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $ 143,759.83. Clerk King thanked Council Member Schwab for pointing out an issue with the gas bill for the Fire Department. She stated she was able to get that account plus the Police Department account switched over to Volunteer Energy.  The vote: All yes. 
Scott Kirby, owner of Kraus’ Pizza in Navarre stated he had met with Village Officials about putting a pizza shop in downtown Brewster.  The Small Business Administration is offering loans due to the pandemic. They are offering $300,00 to $500,00.  He would like to use one of these loans to build a building on the old Sturm’s lot with two storefronts and apartments above. He provided an information sheet about his family introducing them to Council.  Council Member Schwab stated that Council has discussed this and is waiting on legal advice from the Village Solicitor.  Mr. Kirby stated it would not be a Kraus’ and that he can envision more.  He would like to take care of the needs of our community.  The Mayor liked his enthusiasm and passion.
Part-time Officer Mitch King, EMS Coordinator/Asst. Chief Jen Mohler, Kristin Kerby, Ray Heitger, Fire Chief Chris Colucy and Acting-Police Chief Taylor were also at the meeting. 
There were no guests.
CONSIDERATION OF ORDINANCES & RESOLUTIONS: Titles of each read by Solicitor John Anthony
ORDINANCE 57-2021: An ordinance Authorizing the Adoption of an Employee 9.03 Resignation Policy and the Addition of the Policy to the Village Employee Handbook was given third reading.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented.  The vote: All yes.
ORDINANCE 58-2021: An Ordinance Authorizing the Adoption of a Process in Conjunction with an Employee 9.03 Resignation Policy was given third reading.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the legislation as presented.  The vote: All yes.
ORDINANCE 59-2021: An Ordinance Amending Ordinance 93-2017 and 66-2020 to adjust the compensation of Village Employees for 2022 was given third reading.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented.  The vote: All yes.
ORDINANCE 60-2021: An Ordinance Providing for the Appointment of Nathan W. Taylor to the Position of Brewster Village Police Chief and declaring an emergency was given second reading.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented.  The vote: All yes.
Second Reading:A Resolution Authorizing the Village Administrator to Acquire an Easement on/in Parcel Number 7000048 in amount of 575.00.
Second Reading: A Resolution Granting Falcon Baseball & Softball for Use of Village of Brewster
Baseball and Softball Fields for 2022.
Second Reading: A Resolution Authorizing the Village Administrator to Acquire an Easement on/in
Parcel Numbers 7000814 and 7000917 in an Amount of $865.00.
Second Reading: An ordinance Authorizing the Village Administrator to Execute Consent Legislation for Safe Routes to School.
Second Reading: An Ordinance Authorizing an Increase in the Purchase Price of a Digger/Derrick Truck for the Electric Department.
ORDINANCE 61-2021: An Ordinance Awarding a Contract for the Construction/Remodeling of a Portion of the Former Brewster Fire Station to Address COVID Compliance was given second reading.
COUNCIL MEMBER LONG, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as presented.  The vote: All yes.
First Reading: An Ordinance Transferring Funds from the General Fund to the Capital Improvement Fund and declaring an emergency at third reading.
First Reading: An Ordinance of Supplemental Appropriations and Amending Ordinance #13-2021 and #44-2021 Relating to Appropriations and Providing for the Transfer of Funds within Said Fund for 2021 and declaring an emergency at third reading.
First Reading: A Resolution Authorizing an Amendment and Appropriation of Additional Funds for 2021 and declaring an emergency at third reading.
First Reading: A Resolution of Temporary Appropriations for 2022 and declaring an emergency at third reading.
ORDINANCE 62-2021: An Ordinance Authorizing the Village of Brewster to Grant an Easement to Columbia Gas for the Benefit of the Fairless Board of Education over a portion of Parcel #10010431 and declaring an emergency.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate reading and bring the legislation forward for passage.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the legislation as presented.  The vote: All yes.
RESOLUTION 63-2021: A Resolution of Appreciation to Police Chief Keith Creter was given first reading.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented. The vote: All yes.
RESOLUTION 64-2021: A Resolution of Recognition from the Village of Brewster Council to the 2021 Fairless Football Team and Coaching Staff was given first reading.
COUNCIL MEMBER RADICH MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the legislation as presented.  The vote: All yes.
First Reading: An Ordinance for the Purchase of a new Ambulance for the Brewster Fire Department.
FIRE DEPARTMENT: Chief Chris Colucy
  1. EMS Coordinator Jen Mohler reported on a meeting she had with Ohio Billing and a schedule of charges she would like Council to review.
  2. She also is requesting an expenditure of $2,995.00 for the renewal of their current scheduling software.
  3. Chief Colucy stated that the department has had 804 calls so far this year with 93 of those calls in October. 
  4. Chief Colucy stated that there is a five-to-six-month lead time on the turnout gear.
  5. Chief Colucy reported that Perry bought an ambulance for $245,000 and that we already have the power cot and don’t need to replace the one we have.
  6. Tuscarawas Township is only renewing our contract for one year as they are putting additional millage on the May ballot.  He stated that increase is to be used for staffing.
POLICE DEPARTMENT:  Chief Nathan Taylor
  1. Chief Taylor is recommending Officer Mitch King as a seventh full-time Officer. Officer King was introduced to Council.
  2. Chief Taylor has a meeting tomorrow with LOGIC (RED Center).  He has been informed to expect an increase of 14 to 17% increase in fees followed by 3% per year after that.
  3. As of midnight tonight (November 17th), mutual aid will be restored between Navarre and Brewster Police Departments.  Lawrence Township, Beach City PD, and Stark County Sheriff are also available for mutual aid.  Council Member Schwab thanked Chief Taylor for handling the mutual aid situation with Navarre PD.
  1. The Solicitor has been working on the noise ordinance.  He has been reviewing other community ordinances. So far he has found that we are at the standard.  Solicitor Anthony recommends that we keep our current legislation.  Council Member Schwab asked if the problem could be remedied through zoning.  Chief Taylor stated he will be able to use the current statues to correct the situation.
  2. Solicitor Anthony has also been working on a 911 call abuse issue.  Chief Colucy described to Council that a Code One can be called when the public service is being disrupted for non-emergency or fraudulent situations. 
  3. Council Member Schwab asked if we could require a business to operate in a certain way through deed restrictions or by using a leasing option.  Solicitor Anthony stated he has seen some in this county and it depends on the terms and conditions.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the report as written and emailed to Council and to enter it into the record of tonight’s Council meeting.  The vote: All yes.
In addition to the report below, VA Miller stated we are on the cusp for a grant award for the Tuscarawas St. Project.  He will be attending a meeting on Tuesday and try to see what he can do.  We also were turned down for the Park Drive Phase I project but he is going to try a Small Government grant for funding.
Administrator’s report for period 11/2/2021 thru 11/15/2021:
ØBrewster Parke Water Line Extension and Hydrant Project.  Following Council accepting the easements for the Brewster Parke Water Line Extension and Hydrant Project, the project is now out to bid.
The dates for advertisement and bid opening as follows:
  • First advertisement – November 10th
  • Second advertisement – November 17th
  • Bid opening – December 15th at 2:00 pm
There is a bit more time between the second advertisement and the bid opening than usual, but that is to account for the time off during the Thanksgiving holiday to give bidders enough time still to prepare and submit bids. This will be funded with Brewster American Rescue Plan Funds.
The Village also received Plan Approval Letter from the Ohio EPA for the Brewster Parke Waterline Extension as well.
ØOhio EPA Notice of Violation re: Backflow Prevention Program. We received a response from the EPA regarding two (2) of our Violations (Backflow Prevention).
Letter Citation #1 under “Violations”, OAC Rule 3745-95-03(A): … this violation has been resolved. Please ensure that the Village enforces its proposed schedule of May 2022 for the repair or replacement of any necessary backflow prevention devices. Please also ensure that the educational campaign informing consumers of common backflow prevention hazards created during residential water use is distributed at least annually in accordance with OAC Rule 3745-95-03(A)(2)
Letter Citation #2 under “Violations”, OAC Rule 3745-95-06(C): On November 2, 2021, Ohio EPA received Brewster Village’s response which stated that all existing backflow prevention devices identified to be provided for containment purposes have been tested within the past 12 months or have an approved schedule for being tested and/or repaired. Therefore, this violation has been resolved.
This resolves all the issues raised in the Ohio EPA’s June 2021 Notice of Violation
  • Water Department & EPA Recommendations - Hydraulic Model of the Distribution System. CT Consultants continues field work necessary to construct a Hydraulic Water Model for the Village. They have taken water pressure measurements. The target remains to have it complete before the end of the year.
ØSanitary Sewer from Jefferson & 5th to 4th Street. As Council is aware, we are in the process for acquiring easements for the Village sanitary sewer line that runs from 5th and Jefferson to 4th Street. The sanitary line carries 85% to 90% of the Village’s sanitary sewer flow. However, we found out when Hazen & Sawyer was designing the project (which originally was to include this section) the Village has no easements for the line.
We have completed acquisition of easements for two (2) of three (3) property owners:
  • Howard
  • Strake
In addition, based on Council’s authorization at the last Council Meeting, the Village has completed acquisition of parcel 7000300 and parcel 7000302 owned by the heirs of Frances Frank.
I am requesting Council authorize accepting the easements on an emergency basis.
  • Safe Routes to Schools Legislation. Council needs to pass legislation for the Safe Routes to Schools Project (Grant/Funded). Steve Hamit of Thrasher indicates that it is the typical ODOT LPA Agreement, and basically states that the Village will:
  • Participate 100% of the project less any money ODOT or the federal government has pledged (Original grant of $150,000 and supplemental grant of $106,000 +/- for total $256,000 +/-).
  • Pay any construction overage.
  • The Village agrees that the construction must meet ADA standards.
A quick recap is that in addition to our original grant of $150,000 from ODOT for our Safe Routes to Schools Project/Grant, in recognition of rising costs for the project requiring the Village to seek additional funding, including reaching out to Fairless Schools and our recent application to ODNR for a Land & Water Conservation Grant, ODOT increased the Village’s SRTS Grant by $106,000. So instead of $150,000 we have grant in a maximum amount of $256,000.
There is still a 20% local match, which working backwards with the new $256,000 grant amount is a minimum of $64,000. We have spent or committed to spend in excess of $82,078 with engineering, acquisition costs, and other related costs. ODOT also continues to work with the Village and our engineer, Thrasher, to reduce the estimated project cost.  With adjustments such as narrowing the shoulders of the Shared Use Path and reduction in some fill material, the most recent estimate is $256,130.77.
We have also been informed that ODOT will require 10% for inspection of the project while it is being constructed – the Village cannot hire its own.
  • AMP – AFEC Refinancing. On Wednesday November 3rd, 2021 I participated in a virtual AFEC Membership Meeting on behalf of Brewster. The AMP Fremont Energy Center (AFEC) is a nominal 700-MW natural gas combined cycle (NGCC) facility in Fremont, Ohio. AFEC has a capacity of 512 MW (unfired) and includes duct-firing that allows an additional 163 MW of generation during peak demand periods. 
The main subject of the meeting was “Discussion of Financing Structure for Refunding Series 2021A Bonds”.  In simplest terms, a borrowing for AFEC has to be refinanced, resulting in significant savings. The primary discussion was how the structure or apply the savings:
  1. take it immediately and over a long period of time, resulting in a slight reduction in cost per MW, or
  2. apply the savings to pay down the principle, to achieve a much larger savings in the long term but see no short-term reduction in rates.
       Currently the projected rates for AFEC are $59.43 per MW in 2021.
Option 1 was projected to result in a MW reduction of $1.11 for 7 years, 2.53 for 14 years, and a $0.10 for 1 year. If you add up those reductions it comes to $33.39.
Option 2 was projected to result in no change in rates for 16 years, but a reduction of $11.92 for 1 year, $12.31 for 2 years, $1.06 for 1 year, and $12.87 for 2 years. If you add up these reductions it comes to $74.36, over double option 1.
Ultimately, Option 2 was chosen. This refinancing, similar to the AMP – Hydro Phase I and AMP – JV5 refinancing completed earlier this year. As with those refinancings, it was done with a majority vote of a quorum of the subscribing municipalities who virtually attended the meeting.
Subsequently on November 9, 2021, AMP and Citigroup successfully sold $269.5 million Fremont Energy Center Project Revenue Refunding Series 2021A Fixed Rate bonds, which refunded $332.4 million of the $468 million (about 71%) of the bonds outstanding on the Project. The transaction generated significant interest in the market and was very well received with over 69 investors placing orders, including high-quality investors like Vanguard, Fidelity, Eaton Vance, JP Morgan, Pimco, Alliance Bernstein, Franklin Templeton, TRowe Price, Blackrock, Charles Schwab, PNC Capital Advisors, Barclays Capital, Western Asset Management, and Boston Company. The issue was oversubscribed 11.86 times, provided net present value savings of $125.6 million (37.8%) to the project participants and lowered the yield to 2.18% fixed through the final maturity date of 2038. The transaction will close on November 18, 2021.
  • Electric Department – Digger/Derrick Truck. We have received a communication from Terex regarding the Village’s purchase of a digger/derrick truck. The communication (second attachment) states that there is a $23,758 (approximately 10%) addition to Brewster’s CONTRACT PRICE for the digger/derrick truck. Despite Terex’s trademarked phrase “Works for You.” at the bottom of their letter, that doesn’t “work” for Brewster. The Village of Brewster entered into contract with Terex off of a Sourcewell Contract (Contract # 012418- TER in the amount of $251,459, which was comprised of the baseline price of $205,530 plus $45,929 in additional/optional items) to purchase a digger/derrick truck by ordinance 56-2020. Specifically, the letter states:
Currently, the rate of rising costs is significantly exceeding historic trends and our ability to predict them. Given this trend, we are unable to offset the vast impact of rising costs alone as they are in excess of projections and internal balancing measures. Therefore, we are notifying our customers that a cost-based adjustment is necessary for any current builds that we are now beginning to acquire materials on.
This change comes two (2) months past the original delivery date of August 2021. Delivery is now slated for January 2022.
Sourcewell has not been of any help. No response to e-mails below. When I spoke with Sourcewell they indicated that due to length of the contracting period, that there could be price increases. I would understand that during the period of time between Sourcewell entering into contract and the time an order is actually placed there being fluctuation.
In 41 years in public service, I have never seen a fluctuation in price once a contract is entered into. However, included in the CUSTOMER ORDER ACKNOWLEDEMENT is language that purportedly allows Terex to change the price after the “order” is placed. It is my opinion that Terex is taking advantage of the current rising costs to assure they maximize profits, especially since both the chassis and the body are all but built, and they are now combining the two (2) pieces.
It was stated at a meeting Tuesday morning that Terex’s profit margin was down to single digits – not that they would lose money. Perhaps Council could have the Ohio Attorney General or the Federal Government look into whether this constitutes illegal profiteering. I am also curious how the SEC would look at the conflicting positions Terex has taken on its profitability in its public news releases versus its statements to us about going out of business is they don’t pass along these increases.
In the meantime, I have looked at ordering the digger/derrick truck from Altec, who is on the State of Ohio Cooperative Purchasing program, but there would be a delay in having one built and there may not be a cost savings. It is my understanding that it is two (2) years from order to delivery on Altec equipment. So, unfortunately, I am not aware of any good alternative to moving forward with the purchase at the increased price.  
So, since Council voted to enter into contract at a cost of $251,459, and there is now a price increase of $23,758, bringing the total costs of the digger/derrick truck to $275,217.00, Council needs to approve the new price.
  • Electric Substation – SCADA (Supervisory Control and Data Acquisition System).  We continue to make progress and work continues by GPD and the Electric Department on the SCADA system at our substation. I will keep Council informed as to the progress on the project.
  • Electric Department – Transfer Bus. The Electric Department continues to work on the transfer bus at the Substation. It is approximately 90% complete. The outgoing transfer bus at the Substation. Wire is being pulled at this stage. The transfer bus is used to divert power from a feeder line that has a breaker issue. If a breaker has an issue power can be put on the transfer bus and restored (fed) to the distribution feeder that has the breaker issue.
  • Electric Department – New 7th Street Line. Waiting on transfer bus to be completed.
  • Decorative Street Lighting – Wabash north of Underpass. Conduit installation is complete. Waiting on connectors and boxes to get started.
  • Electric Department Garage. Work continues on the plans for the proposed new Electric Garage. We are still moving forward on a new 7 bay Electric Garage and office. Some minor changes to the preliminary plans were made at a meeting held with EA Associates on November 5th.
To confirm that the location picked for the building will not impede a future ring bus in front of the substation,we continue to work withboth GPD and AMPT. At our meeting and subsequent discussions with AMPT about the location of the Electric Building and the second feed and associated ring bus, we discovered that the second feed into our substation would make the proposed location for the Electric Building not workable. We are still working on the plan to move the Electric Building north into the trees and flipping it to face south. Only other change for sure would be eliminate the one garage door facing out the back to the south (now north). The proposed building is 59.5 feet by 130 feet, so with the proposed lay out, we estimate we would need roughly 80 feet north from existing lease line by 180 feet to allow some buffering on the back and sides from the trees, so roughly a third of an acre. I reached out to Brewster Cheese, and they have consented to the new location on a leased basis for 50 years at $1. This is our best option, and a survey of the required property for a lease is being prepared.
  • Sanitary Sewer Main Relining Project. Wastewater Superintendent Dan Klein has been attempting to coordinate our contractor to clean and CCTV the sanitary sewer from where the Jefferson Ave Project terminated at a new manhole just north of 5th Street SE northwest to 4th Street SE. Once we get the sanitary sewer CCTVed, we can explore options to fund the project.
  • Brewster Council Chambers COVID Compliance Remodeling Project (aka Community Room). Bids were opened for the Brewster Council Chambers COVID Remodeling Project on November 9th, 2021 at 2:00 pm.
For the base project (completing bays and bathrooms) the Architect’s estimate was $154,980. For the alternate (the base work plus demo of the old Fire Office for more space and moving counters and appliances for more space) the Architect’s estimate was $181,635. The bids were:





Bogner Corporation




CCI Commercial Construction LLC




RBS General Contracting LLC




Councilman Schwab has pointed out that RBS/Rossman built the Electric Annex in 2012 and were for the most part good to work with. They also have completed two buildings at Brewster Parke and they are located on Lincoln Way in Massillon. The Village’s Architect has contacted RBS, and RBS is confident in their bid prices, even though lower than the estimate. Clerk-Treasurer has again confirmed that the Village’s ARPA funds will cover the full cost of this project, and the estimate for the Brewster Parke Water Line Extension Project that is currently out to bid.
I am recommending Council award the contract to the low bidder, RBS General Contracting, for both the base bid and alternate in an amount of $141,229.15. The Village’s Architect concurs.
As I previously informed Council, we have received our building permit from the Stark County Building Department.
  • Street Department Garage. We continue to take steps to be able to use the northern most three (3) bays for equipment that must be kept above freezing (heated). This summer the walls of those northern most three (3) bays had spray on insulation applied. The past few weeks, a ceiling has been installed so that the ceiling can also be insulated. In the coming weeks, we plan to have a separate electric service installed (outside contractor and obtain a Stark County Building Department permit) so that those northern most three (3) bays can not only be heated but are completely separated from the southern three (3) that are planned to be used by the Police Department in the future.  After a new service is installed, we can install an electric heater from the Fire Department remodeling/expansion to keep equipment in those bays from freezing. It makes sense fiscally to do so now, rather than trying to split the two (2) sections in the future at a higher cost for labor and material to do so.
These steps are being taken now so we can move the brine maker over to the northern bays without the potential for it to freeze. We still can use it in the tank for pre-treatment of streets.
  • Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:
  1. Cleveland Ave south of Main on east side – failed catch basin. COMPLETED except for asphalt patching.
2.       Catch basin on Tuscarawas to address sump pump. COMPLETED except for asphalt patching.
  1. East Main Street Drainage. Project has begun.
  2. Drainage to the west of the WANDLE House. Hired Contractor.
  3. East end of 1st Street SE. Will be scheduled when area dries out and we can coordinate with US Army Corps of Engineers.
  4. Dartmouth/Amherst relief line. First step - survey being completed
  5. Open ditch east of Mohican.
  6. Drainage from Harmon west of 264 Harmon. First step - survey needs to be completed.
  7. Drainage on north side of 7th west of Baymere.
These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.
ØEmployee Handbook – Addition of a Resignation Policy. A situation has arisen that indicates that the Village should have a policy/process for dealing with resignations. I have drafted 9.03 Resignation Policy in consultation with the Law Director, and I have forwarded a copy to Council members and drafted legislation which the Mayor has added to the agenda.
I would like Council to formally enact 9.03 Resignation Policy.
  • Resignation Process. In conjunction with the adoption of the 9.03 Resignation Policy, I am also asking that Council formally adopt a Resignation process to implement said policy. I have forwarded a copy to Council members and drafted legislation, which the Mayor has added to the agenda.
I would like Council to formally enact 9.03 Resignation Process.
  • Electric Power Purchase - 1 or 2 MW Off-peak Block of Power for 2025-2028. On August 16th Council passed an ordinance to buy a 1 or 2 MW off-peak block of power for 2025-2028 to hedge our bets, IF NEEDED in the future, due to market changes. We are still attempting to move forward as the cost of a 1 MW block or a 2 MW off-peak block for 2025-2028 continues to rise. I will keep Council Informed.
  • Grant of Easement – Columbia Gas. Columbia Gas needs an easement to supply gas to the new high school. An Ordinance has been prepared to grant an easement to COLUMBIA GAS OF OHIO, INC. to lay pipelines, including lateral pipeline connections, together with service connections, over and through parcel 10010431 subjugated to the Village’s electric line located on/in the same parcel.
I am requesting that the Village of Brewster pass the ordinance on an emergency basis in order to avoid any delay in Fairless Local Schools construction schedule for a new high school, for which the easement is required to install gas service.
  • Efficiency Smart – Trivia Tuesdays.Efficiency Smart is going to run “Trivia Tuesdays” on their Facebook page this November.  They had lots of engagement from this contest last year and are excited to run it again. Each Tuesday in November, they will post a new trivia question on their Facebook page. Those who answer correctly will be entered to win a $25 promo code redeemable on their Online Savings store. They will randomly select one winner each week, so residents can participate each week for more chances to win. They have asked the Village to help increase awareness of the contest by sharing information about Trivia Tuesday.
Here is their sample post to use ahead of the start of the contest:
Our friends at Efficiency Smart are giving you a chance to win a $25 promo code towards energy efficiency products every Tuesday in November!
Look for the weekly #TriviaTuesday question at Smart and answer correctly for your chance to win! 
The weekly trivia contest will post directly from their Facebook page each Tuesday (November 2, 9, 16, 23, 30). We will have the questions posted by 6 a.m. each Tuesday.
  • Efficiency Smart - 2021 Retail Lighting. A participation agreement is in place with Belloni’s for reduced cost LED light bulbs. The inventory has been delivered.
  • Efficiency Smart – Rebates. Efficiency Smart’s Home Energy Rebates program provides money back on qualifying products that can help you save energy and money. Residents can save even more with increased rebates on the following products:
  • Smart Thermostats: Now $100
  • Heat Pump Water Heaters: Now $300
  • Dehumidifiers: Now $30
The increased rebate amounts are valid through the end of the year. To see a list of qualifying models or all available rebates, visit the Home Energy Rebates page or call Efficiency Smart at 877-889-3777.
  • Efficiency Smart - LED Incentives Available for Small Businesses For a limited time, Efficiency Smart is offering small businesses an increased incentive for purchasing qualifying LED products from a designated local business. Pre-approval is required. Standard incentives still apply for all other qualifying purchases. Those interested can contact Efficiency Smart’s customer support team at (877) 889-3777 or for a list of designated local suppliers and contractors or for more information.
  • Donations. I have been approached about the possibility of donating a bench in Bimeler Park in memory of a relative. It has been suggest passing an ordinance for donation of all kinds, to include benches. I have distributed a draft policy that I request be discussed in Committee before it is included in an ordinance.
  • Internet Sales. We are now in a position to be able to sell items that are no longer needed for public use on the internet, per the ordinance passed by Council. The “legal” documents associated with sales have been approved by the Law Director, and Public Surplus has uploaded them. The registration process has been completed by the Clerk-Treasurer. We have gotten phots for each vehicle and are getting information together to post our first items (2 Police Department vehicles) online, with a plan to set the minimum bid at the same amount the Village could get for scrapping the vehicles.
At this point we need to add the generator that was replaced at the Fire Department/Village Hall to items we are selling.

  1. Donation to Friends Church-the Friends Church has graciously agreed to allow our Recreation Board to hold the Children’s Christmas party in their hall.  Mayor Hawk would like to grant them a stipend for the generosity for allowing us to use their building to help offset any expenses associated with our use.  Heat, village, janitorial, etc…
  2. Mayor Hawk is approving the recommendation of Chief Taylor to appoint Mitch Taylor as the seventh fulltime Officer.  He has already completed the needed tests and background check.
November 15, 2021
  1. Balance sheet for Welty Cemetery for the 3rd quarter of 2021.
  2. Cashed in the points on our credit cards. We received $275 from Consumers VISA and $531.67 from Bank of America.
  3. Starting to work on the 2022 budget. Any projects that Council is considering, please talk to me after the meeting.
  4. First reading was given to four of the pieces of year-end legislation. I will be asking for emergency passage after the third reading to make them effective before January 1st.
  5. Seifert was able to enable Multi-Factor Authentication as required in order to have cyber insurance.  The cost has gone up considerably. This appears to be industry wide.
  6. The tax deposits into the Fire Dept Fund will not get caught up before the first payment of the Fire Station Expansion is due. I will have to encumber the remaining balance from the Fire Income Tax Fund.
  7. We have received three restitution payments for the gazebo damage.
  8. We received $2,097.50 for the 3rd Quarter 2021 Yard Waste Block Grant.
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.
  1. Old Fashioned Christmas – November 27th will be in the lot adjacent to the boulevard.
  2. Children’s Christmas with Santa – December 20th. The event will be held at the Friends Church.
  1. None.
  1. None.
OLD or NEW BUSINESS:Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to confirm the Mayor’s appointment of Mitch King as a Level-One Patrolman.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to encumber $130,000 of the Fire Income Tax Fund towards the first payment on the Fire Station Expansion Project.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to encumber $75,000 of the Fire Operations Fund for the purchase of a new ambulance.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to create legislation to adjust Fire/EMS charges to reflect Ohio Billing recommendations.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation to express the Village’s intent to sell unneeded Village properties such as equipment or vehicles on the internet in 2022.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to direct the Fire Chief and Village Administrator to take all necessary steps to purchase a new ambulance with a maximum budget of $235,000.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to provide a $100 stipend to the Friends Church for use of their facilities for the Village’s Children’s Christmas party from the Recreation Fund.  The vote: All yes.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:02 pm. The vote: All yes.
Respectfully submitted,
Kris King, Clerk-Treasurer
Charles Hawk, Mayor