June 21, 2021 - Meeting Minutes

JUNE 21, 2021
7:00 P.M.
Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.
Council Members bowed their heads for the invocation provided by Clerk-Treasurer Kris King followed by the Pledge of Allegiance to the flag.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to excuse Council Member Hess.  The vote: All yes.
Charles Hawk, Mayor
Dale Fox, Council Member                           Thomas Hilliard, Council Member                            
Brett Long, Council Member                         Sydney Radich, Council Member                              
Mike Schwab, Council Member
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer
Michael L Miller, Village Administrator
Mayor Chuck Hawk asked if there were any additions or deletions to the June 7, 2021 Council meeting minutes.
COUNCIL MEMBER MOVED SCHWAB, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the minutes as read.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $ 438,345.34.  The vote: All yes.
Fire Chief Chris Colucy and Ray Heitger were present.
Mayor Hawk told Mr. Heitger that they did a nice job with the first summer concert.  Mr. Heitger stated he was glad for the nice turnout.
There were no guests.
CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony
Second Reading: An Ordinance Assigning the First $22,000 of the Fire Income Tax per Month to the Fire Debt Fund.
Second Reading: An Ordinance Assigning $4,000 of the Fire Income Tax per Month to the Fire Equipment Capital Improvement Fund.
First Reading: An Ordinance Authorizing the Amendment of Employee Handbook 5.01 to add June 19th, also known as Juneteenth, as a Holiday to the Village Employee Handbook.
ORDINANCE 29-2021:An Ordinance Establishing the Date of Observation of June 19th, also known as Juneteenth, in 2021 and declaring an emergency was given first reading.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to approve the legislation as read.  VA Miller explained that this was declared a Federal holiday and then Governor DeWine recognized it as a State holiday on June 18th, not giving municipalities a chance to respond by June 19th, the official date of Juneteenth.  This is for 2021 only and the above legislation will be for future years.  The vote: All yes.
RESOLUTION 30-2021: A Resolution of Appreciation to Police Chief Keith Creter and Captain Nathan Taylor was given first reading.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to approve the resolution as read.  The vote: All yes.
A. FIRE DEPARTMENT:  Chief Chris Colucy
  1. There have been 418 calls to date.
  2. The Chief is requesting Jason Robinson, a part-time paramedic, be allowed to join the Fire Department to run calls as a “volunteer” when he is in the area.  He does not live in the designated area for “volunteers” but frequently works in the area.  Mayor Hawk will make a recommendation next meeting after he is given time to review the request.
  3. Squad 155 has returned from being repaired and is now spewing oil.  There has been over $20,000 in repairs to this 10-year-old vehicle.  The Chief and VA have looked at a Dodge Chassis to remount the box.  The cost to remount the box on a new chassis is about $185,000.  A new ambulance would cost approximately $237,000.  This ambulance is due to be replaced in three years according to our thirteen-year rotation.
  4.  As some may recall from the news, 4-6 individuals were arrested for hacking into the MARC’s radios and creating a way to replicate them and sell them to unscrupulous individuals.  In order to upgrade our radios, we have to flash our current radios and it has to be done before 2025, at which time they will become paperweights.  Motorola has offered new radios with a layer link that is now mandatory and has offered $1,600 trade-in of our old radios.  The cost to replace the radios is $29,851.80 as long as it is before August 31st.  To flash the current radios is $6,521.25.  If we flash the old radios, there is no guarantee how long the 20-year-old radios will last.  The monthly fee for the radios is still in question as of January 1, 2023.
B. POLICE DEPARTMENT: Chief Keith Creter(Excused)
  1. Income Tax Collections: House Bill 157 would allow a refund of the income taxes for anyone that was taxed by a municipality while they were working from home outside of the municipality limits.  The Ohio Attorney General is against it and the Ohio Municipal League is fighting against it.  This will impact many Ohio municipalities.
  2. Unpaid utility bills can be pursued using two primary ways: file litigation with the court system and the other is to certify with the County Auditor for collection through real estate assessments.
  3. The Purdue Pharma lawsuit was discussed.  Brewster joined in the Attorney General’s lawsuit.  The company has since filed bankruptcy.  The Bankruptcy Court has since framed a plan and the village has until July 14th to either accept or reject the plan.  Solicitor Anthony had just received the documents and will have a recommendation at the next meeting.  
Council received the Village Administrator’s report last week to review.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the VA’s June 21, 2021, report as written and emailed to Council and to enter it into the record of tonight’s Council meeting.  The vote: All yes.
VA Miller wished to state the following items in addition to his report from Friday:
  • The Power Rake was demonstrated.  It could be used on the ballfields and also on alleys.  A used one is $4,500 and a new one is $9,000.  The VA is looking at a pristine used one that we have access to.
  • The mowing at the solar field is being contracted out.  The field outside the fence is required to be mowed five times each year and the Electric Department is busy installing new meters and other items involved with the AMI Project.
  • Paving is scheduled to start on Wednesday, it had been postponed due to the weather.
  • The storm sewer at Cleveland and Main has been moved up on the list of storm sewer replacements.
  • The estimate on the Community Room came in way too high and VA Miller is having the architect come back in and review the plans with him and the Mayor.
  • Reminder that legislation needs to get into place for an off-peak block of power in case something becomes available and we need to move quickly on it.  The average piece of legislation takes about two and a half months to go into effect.
  • Council Member Schwab asked what the estimate was.  VA Miller stated it was over $160,000 and he figured it was closer to $50,000 by the why the architect talked previously.
  • Council Member Hilliard brought up the $900 bill for mowing from Wentling Farms.  VA Miller stated this was for ditches and roadsides.  He also stated we have been a good neighbor and have mowed the right-of-way for the school on 7th street.
  • Council Member Hilliard stated he was told by Water Tech Pepper that there were only 28 meters left to be changed.  VA Miller stated those are water meters inside homes, not the electric meter.
Administrator’s report for period 6/8/2021-06/21/2021:
  •   Jefferson Ave Sanitary Sewer Replacement Project. Shelly completed their work on the Jefferson Project Tuesday June 8th, and have removed their material from the laydown area. 
The Street Department has done clean up to remove the netting and also did a first cut of the new grass on the project. The Village has planted a total of twenty (20) trees to comply with our ordinance that requires that for every tree that is removed another is planted. We will seek reimbursement from OPWC.
The Village will have its paving contractor (Superior) apply the surface layer of asphalt on a portion of 5th Street and Jefferson. Once the surface layer of asphalt on a portion of 5th Street and Jefferson is completed and we get the trees planted, I will take some final pictures of the completed project.
The Project is a great improvement to address the serious issue we had with our sanitary sewer main, getting our water line looped, and addressing drainage so that the subsidence issue will not reoccur in the future. It was completed without any more Shelly change orders. With all four (4) change orders, the total project contract cost is $873,144.72, which slightly less than a 12.5% increase over the original contract amount.
  • Reinstalling Retaining Wall at 2nd Street in Bimeler Park. The contractor has completed work on reinstalling the wall where it was removed for the storm sewer. The cost was $3,750.
As an offshoot of discussions with the resident at 187 2nd Street regarding the changes, an issue was raised about the north side of 187 2nd Street, where the Village has done some damage to their fence facing north into the park, and where there has been erosion over the years. That was addressed by installing a retaining wall between Bimeler Park and the property in question. Signs will be erected to keep people off the new wall.
  • Handicapped Access – Bimeler Park from Second at SE Corner. The contract was awarded to the low bidder on the sidewalk option for handicapped access to Bimeler Park from 2nd and Wandle Court for $3,565, a significant reduction in cost from the ramp option. We are awaiting that work to be scheduled.
  • 2021 Paving Program. Superior Paving & Materials expects to begin work on the 2021 Paving Program the week of June 21st. As a reminder, the streets included in the 2021 Paving Program are:




Chestnut NW


Drive to just before 13415 Chestnut (1630 feet)

Main Street SE



2nd Street SW



McKinley Ave SW


North Terminus

Grant Ave SW



McKinley SW


7th Street

2nd Street SE


East Terminus

Harmon Ave NE


just past Mohican

Included/added will be the remaining surface paving on Jefferson & 5th Street, which is estimated to cost $6,247.50. That will be the first paved so we will monitor amounts and if necessary, reduce the length of Chestnut to be paved to make sure we do not exceed the funds available. I am also obtaining proposals/prices to repaint the parking lines on Main Street between Wabash and Cleveland.
  • Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:
 1.       Yard Waste Drop-off pad - the extension of the Yard Waste Drop-off cement area is scheduled to begin the week of June 21st. For approximately a week while that work is being done the yard waste drop off area will be closed off and a temporary area will be established so traffic can be kept off the new cement.
  1. Cleveland & 7th Street Catch Basins. Material is in. The cement contractor is scheduled to begin week of June 21st.
  2. 12935 Elton Catch Basin/junction Box relocation
  3. East end of 1st Street SE
  4. NEW ADD ON –catch basin on Tuscarawas to address sump pump
  5. East Main Street Drainage.
  6. Dartmouth/Amherst relief line
  7. Open ditch east of Mohican
  8. NEW ADD ON –drainage from Harmon west of 264 Harmon.
These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.
  • Water Department – Backflow Prevention & EPA Notice of Violation. I have forwarded a copy of a Notice of Violation from the Ohio EPA regarding our Backflow Prevention Program. We knew this would be an issue. As I indicated in the last VA Report, the Village was notified during the inspection/visit from Ohio EPA on May 6th that we need to address our backflow prevention program. It is an area of emphasis – the number of water treatment facilities that have been told to address backflow prevention is approximately 9 out of 10. 
Backflow prevention devices are required by the EPA, State law (Ohio Administrative Code 3745-95), and Ohio Plumbing Code (chapter 608) to be installed where there is a potential health or contamination threat within the consumer's plumbing system. Backflow prevention devices are installed onto a pipe so that water flows in one direction. Backflow prevention devices protect potable water supplies from contamination or pollution due to backflow. In simple terms, backflow prevention devices prevent water from flowing back into the public water supply from various sources, such as irrigation systems or even toilets. More details about backflow prevention and cross-contamination were forwarded to Council in the form of an EPA brochure.
We are addressing the vast majority of the listed concerns/issues with BSI. As I indicated previously to Council in VA Reports and detailed in the Public Utilities Committee Meeting May 17th, one of the ways some other entities in the area comply with the backflow prevention requirements of Ohio EPA is to contract with Backflow Solutions, Inc. Superintendent Maybaugh and I have viewed a presentation by BSI. A summary of their program and some additional OPTIONS have been forwarded. In addition to those entities and contacts listed in their information, the City of North Canton, City of Hudson, and City of Ravenna also use BSI for backflow prevention compliance. The cost to the Village would be $495 per year. The cost to consumer’s subject to backflow prevention requirements is $14.95 fee from BSI per device, which would be charged directly by BSI through the qualified entities currently inspecting their backflow prevention devices annually. There would be an additional charge if we use BSI to conduct the 5-year inspection where the Village or its designee must physically inspect the backflow device rather than obtaining a third-party report.
We are in the process of completing and implementing the Village’s Agreement with BSI.
I have also completed a written response to the Ohio EPA’s Notice of Violation and submitted it.
Ø  EPA Water System Inspection - Recommendations. The Village also received a letter from the Ohio EPA making a number of recommendations as a result of their recent inspection of Brewster’s water system. I suggest we schedule a Public Utilities Committee meeting to review what steps we need to or are taking to address those recommendations.
ØAMPT – Second Transmission Line. AMPT is still navigating the PJM process and reaching out to AEP and First Energy regarding Brewster’s second transmission feed to our Substations. I will keep Council informed when new developments occur or new information arises.
ØAMP Annual Power Supply Update Follow-Up. AMP has submitted their recommendations/options for 2025 for Brewster’s power supply. The two options are whether the Village should purchase a block of energy, to rely on AFEC, or rely on the market.
I asked our consultant Courtney and Associates for their input, and they agree with AMP’s recommendation of just using the market or AFEC to cover our energy shortfall beyond 2024. One of the specific questions I asked was should we consider buying a 1 or 2 MW off-peak block of power for 2025-2028 to hedge our bets. Courtney and Associates answer was “… that is our recommendation for now.  If we see an upturn in the market that recommendation may change, but for now the projected energy market prices appear to be stable.”
With all that said, I reached back out to Courtney and Associates to ask one “last” question - should we get an ordinance in place so that we can act quickly IF there were an upturn in the market that would change their recommendation and make it wise to buy a 1 or 2 MW off-peak block of power for 2025-2028 to hedge our bets? If it is approached as a non-emergency, that means time to get an ordinance in place, three readings, and 30 days to take effect. That is approximately 3 months, which is an eternity if we are attempting to react to a market change. They feel that is a valid approach, so I will be reaching back out to AMP. I would expect to have something to Council in the near future.
  • Electric Substation – SCADA (Supervisory Control and Data Acquisition System).  Work continues by GPD and the Electric Department on the SCADA system at our substation. I will keep Council informed as to the progress on the project.
  • Electric Department Garage. Work continues on the plans for the proposed new Electric Garage to be located in the open area of the Substation. We are moving forward on a new 7 bay Electric Garage and office. Council has scheduled a site visit for 6:00 pm June 21st.
EA Engineering is revising the agreement to adjust for the change in the Village’s plans. I have reached out to both GPD and AMPT to ensure that the location we pick for the building will not impede a future ring bus in front of the substation.
The plan is to have Street Department reimburse the Electric Department for the value of their two (2) facilities, but that should be much less expensive and more efficient than building new. Ultimately, not all Street Department operations will be able to be moved to the existing Electric Buildings. Salt storage and/or brine cannot be located near wells/water supply. I will continue to keep Council informed.
  • Brewster Parke Hydrant Project. W.E. Quicksall has finalized their work to engineer a water line extension to the main driveway of Brewster Parke to allow for the installation of a fire hydrant for enhanced fire protection. A Permit to Install has been submitted to the Ohio EPA. I am reviewing with W.E. Quicksall their estimate, and whether we will have to formally bid the project. Bidding may be informal, provided the cost is below $50,000. Easement(s) will also need to be obtained.
The plan is to utilize American Rescue Plan Funding the Village is slated to receive. The ARP Funding is specifically allowed to be used "To make necessary investments in water, sewer, or broadband infrastructure". This project is water infrastructure. It addresses enhanced safety of the 120 residents of Brewster Parke (and growing); it addresses enhancement for future economic development (Brewster Parke indicates they have $70,000 in payroll every 2 weeks – that is $1,400 to Brewster every 2 weeks or $36,400 annually); it also sets up adding future water “customers”.
Also, as I indicated once the water line is installed on Wabash, the Village can install a crosswalk with Rapid Flashing Beacons (like Route 62) to allow residents to safely cross to the east side to walk through the underpass to downtown, or visa versa. I have confirmed with ODOT that since the proposed crosswalk is entirely within Brewster corporate limits that we have authority to install and make the upgrades to the crosswalk.
  • Advanced Meter Infrastructure (AMI). The AMI Project continues to move forward. We continue to put in meters. The 916 electric meters were delivered, so those are now being installed as well. Our RNI training is scheduled, and we are preparing to integrate Sensus Analytics into our billing software. 
  • Yard Waste Drop-Off Area. The Village of Brewster received a 2021 Program Start-Up Grant from the Stark-Tuscarawas-Wayne Recycling District in an amount of $18,000 to extend the yard waste drop-off area (in cement) and add/extend drainage. The storm drain in the drop-off area has been installed and extended so that the extension of the yard waste area can begin. The enlargement of the Yard Waste Drop-off cement area is scheduled to begin the week of June 21st.
For approximately a week once that work begins, the regular yard waste drop-off area will be closed off and a temporary area will be established so traffic can be kept off the new cement.
We will continue to collect yard waste in the temporary area while the work is being completed.
  • Community Room – American Rescue Plan Funding. To recap, we believe that Brewster is slated to get $420,000 in the American Rescue Plan. We still do not have either guidance or information about how these funds can LEGALLY be spent yet. The previous funding we received under the CARES Act had specific limitations for how it could be LEGALLY spent. I have previously provided an article out of Governing magazine that addresses some ways governments plan to spend their American Rescue Plan Funding. But, again, until the rules are put in place the “what” of how those funds can be spent is up in the air. It would address the issue that Council cannot meet in person at Village Hall and properly social distance, nor is our current setup conducive to remote meetings (streaming).
The CARES Funds were to help with addressing needs that were related to COVID. Presumably, the American Rescue Plan Funding is tied to loss of revenue due to COVID and/or expenditures/projects that would address future pandemics.
One good suggestion that I believe COULD be a legitimate expenditure, as it ties into Council’s ability to hold in person meetings and/or partial in person with access via computer during pandemic conditions, would be to complete the “meeting room” where the Tahoe and Grass Fire Truck used to be stored as meeting space. That space can accommodate more individuals “socially distanced” than our current Council Chambers, and could be done in such a way that the technology to broadcast/record/observe could be integrated into the construction. It also is needed for the FD teaching classes such as CPR and/or employee safety meetings, and/or Fire Department training or meetings, and/or PD training.
We have the construction drawings complete. I am reviewing the plans/costs with the Architect. I do NOT recommend any more steps be taken UNTIL we verify that American Rescue Plan Funding can be used to create the Meeting Room so that Council can meet and properly social distance AND provide remote access to their meetings. Once/IF it is verified that it is a proper use of ARP Funds, the expenditure can be taken/switched to ARP Funding. The US Treasury has under the caption Information for Non-Entitlement Units of Local Government a tab with Frequently Asked Questions that states that eligible uses for the funds include “… adaptations to public buildings to implement COVID-19 mitigation tactics.” But again, Once/IF it is verified that it is a proper use of ARP Funds, all the costs can be encumbered out of ARP Funds.
  • SRTS – Right-of-Way Acquisition. Fairless Schools DONATION has been recorded. O.R. Colan has informed me all owners have signed off. They forwarded the information regarding acquisition costs, and those closing should occur in the near future and the easements/acquisitions recorded.
  • Mosquito Spraying – Stark County Health Department. The Village has entered into an agreement with the Stark County Health Department for mosquito spraying for 2021.The agreement with the Stark County Health Department is to do six (6) sprayings this summer, between the months of June and September, weather permitting. The cost will be $714.00 per spraying, the same cost as last year. The total will be $4,284.00 if none of the sprayings are cancelled due to weather conditions, again the same as last year. They will also be taking care of placing notices in advance of each spraying. The tentative dates for Year 2021 mosquito spraying for Brewster Village, which are of course subject to change and dependent on weather, are:
  • June 29, 2021
  • July 13, 2021
  • July 27, 2021
  • August 10, 2021
  • August 24, 2021
  • September 1, 2021
Spray dates affected by weather will be rescheduled as soon as possible.
  • Vacation of portions of Virginia and Utah Alleys. On Wednesday June 9th, the vacation plat for vacating a portion of Virginia Court NE, an alley that is 10 feet wide and runs parallel to Church and Horton - Church to the west and Horton to the east and a portion of Utah Place NE, an alley that is 10 feet wide and runs from the previously described alley (Virginia) to the west to Church was recorded.
  • Electric Vehicle Charging Stations. Based on the comment/question from a resident at the last Monday’s Council Meeting, I passed along an article in Governing.com about Electric Charging benefiting local economies.
It was also mentioned that grant money is available. The window for applying for a for Level 2 EV Charging Station Ohio EPA grant project has closed. That would have been the easiest of the two (2) types of EV Charging Stations to locate. The application window for DC Fast EV Charging Station projects through the Ohio EPA grant program is slated to be announced sometime in the next several months. That is the harder of the two (2) types of EV Charging Stations to locate, as it requires access to three (3) phase.
For clarification, there were multiple locations identified for the Level 2EV Charging Station when applying for a grant were previously discussed, but attention seemed to be focused on only one potential location. I will discuss what were the potential locations for DC Fast EV Charging Station with the Electric Department IF there is sufficient interest from Council – the prior motion to apply for a grant failed 2 for - 4 against.
  • Paving 2022 - McKinley from 7th to 2nd. McKinley is going to be expensive to pave, as there are portions that do not have adequate base. Most of it cannot be narrowed for future savings as there are apartments and houses that use McKinley for parking, and McKinley is only 33 feet +/- wide. So, I would suggest that we start with the worst block – 7th Street to 6th Street in 2022 Paving Program. We will need to for this block and each succeeding block determine how much of the Street will need rebuilt due to inadequate base or other issues, so we can get the cost set for each years Paving Program.
  • 2021 Potential OPWC Project – Park Drive Rehabilitation & Paving Phase 1. To refresh, Park Drive Rehabilitation & Paving Phase 1 would be Park from Main Street to the south side of parcel 7001911 (just north of the levee). It runs approximately 510 feet, would realign slightly at the north end, and widen from 20 feet wide to 22 feet wide, plus install curb and gutter. It would also include the Safe Routes to Schools (SFTS) Shared Use Path (SUP) on the east side. Council had passed an ordinance last year approving submission of the Park Drive Rehabilitation & Paving Phase 1 as an OPWC project in 2020, but later withdrew it because of the uncertainty of renewal/continuation of the Income Tax. Thrasher already prepared the specifications and can provide an updated Engineer’s estimate. If the application is successful, Thrasher has quoted an amount of $3,000 for bidding services. Even with the 10 points for plans, this project will likely not score high enough at the local (District 19) level for funding, but will go to Small Governments at the State level, where we previously received funding for projects.
  • 2021 Potential OPWC Project – West Main Width Reduction, Paving and Connector Project. One of two streets that the Village needs to start addressing are West Main and McKinley. West Main potentially fits more into a OPWC Application. As I have been telling Council, the Comprehensive Plan that the Village adopted talks about connectivity of its parks. In addition, when we addressed the Safe Routes to Schools the idea was to build it in such a way that ultimately it and other Village projects would put in place in Brewster’s portion of the eventual Stark County Parks Trail that is planned to connect the Towpath Trail in Navarre to the Wilderness Center through Brewster. West Main between Lincoln and Washington needs paving. That portion is also 42 feet wide, much wider than it needs to be to accommodate vehicles parked on both sides (seldom happens) and two-way traffic. My suggestion is to reduce the width of West Main between Lincoln and Washington (and eventually do the same down to McKinley) by 8 feet. This will in the long term save money each time it is repaved. There is no sidewalk on this portion of West Main. I would suggest narrowing the street on the south side only, to allow space for a sidewalk (and ultimately a “path” or “Trail”) and an adequate tree lawn for midsize trees. Because of the established trees at the west end, the sidewalk for a portion of West Main between Lincoln and Washington on the south side would be against the curb, then shift back mid-block. Rather than construct a 10-foot path initially on the south side, I would suggest a “regular” 5-foot sidewalk that down the road could be expanded to 10 feet. The Village could ultimately apply for a separate “trail” grant to expand the sidewalk into a “path” or “trail”. I would also explore concurrently putting in a “regular” 5-foot sidewalk on the north side provided OPWC Funds will reimburse towards those costs.
I would like to have the Streets, Alleys, Curbs, Storm Sewers, & Sidewalks Committee Meeting be “onsite”, similar to what was done with the Safe Routes to Schools Path so that Council can get a better idea of what I am proposing.
  • Internet Sales. We are progressing on being able to sell items that are no longer needed for public use on the internet, per the ordinance passed by Council. The “legal” documents associated with sales have been approved by the Law Director, and Public Surplus has uploaded them. A training will be scheduled in the near future, which will allow the Village to start posting items online for sale, as soon as the Clerk-Treasurer and I can schedule the time to train.
  • Zoning Board of Appeals Meeting on July 17th. There were three (3) requests for variances considered at the June 17th Zoning Board of Appeals Meeting:
  1. A request is for the setback from Barber to be 21.5 feet was granted for a parcel that fronts Walhanding, Barber, and Mohican. It is made up of six (6) individual lots that WILL be replatted into one.
  2. A request for variance on Wabash south for the setback from Wabash to be 15 feet from the property line or edge of the right-of-way was granted. The parcel was made up of five (5) individual lots which collectively face Wabash and Needham for new house. The lots have already been replatted into a single lot.
  3. A request to reconsider a variance granted at the last meeting for 175 Harmon Street NW was considered. A previous request was granted May 20th was for a fence on the west side of 175 Harmon NW so it could be 7 feet off the property line. A variance was granted so that the proposed fence can be 2 feet from the property line on Tuscarawas.
  • Field #1 Restoration. We are still exploring options to get Field #1 playable.
  • Efficiency Smart – Tip Jar. Efficiency Smart has launched the Tip Jar contest on its Facebook page where residents nominate a locally owned, independent restaurant to win up to $1,000 in energy efficiency improvements. Restaurants can also self-nominate.
Nominations will be open through June 30. Efficiency Smart will then select five restaurants as finalists and will hold a vote on its Facebook page between July 15 and 29. The restaurant that receives the most votes will win up to $1,000 towards energy efficiency improvements. In addition, three people will be selected to win a $50 gift card to the restaurant that they nominated.
Will you please help us increased awareness of the contest by sharing Efficiency Smart’s post on your Brewster’s social media channels?  
  • Efficiency Smart – Rebates. Heating and cooling make up the largest portion of the average household’s energy bill. Efficiency Smart offers rebates on products that can help you save on these costs, including a $750 rebate on cold climate air source heat pumps and a $100 rebate on air source heat pumps. Visit www.efficiencysmart.org/brewster-ohio and select “Home Energy Rebates” or call 877-889-3777 for more information on available rebates.
  • Efficiency Smart – “Buy Local” Program. For a limited time, Efficiency Smart is offering small businesses an increased incentive for purchasing qualifying LED products from a designated local business. Contact Bob Golden with Efficiency Smart at rgolden@efficiencysmart.org or (614) 468-4904 for a list of designated local suppliers and contractors or for more information.
  • Efficiency Smart - 2021 Retail Lighting. A participation agreement is in place with Belloni for reduced cost LED light bulbs. The inventory has been delivered.
  1. Recommending the appointment of Council Member Mike Schwab to the Tree Board.
  2. Does Council wish to move the July 5th meeting to Tuesday, July 6th since the offices are closed on Monday, July 5th for Independence Day?
  3. Asked Council to come up with ideas for the cat problem around town.
  4. Should Council look into legislation to regulate food trucks in the Village?
  5. The Recreation Board is requesting passing out tickets for a free ice cream cone at one of the concerts this summer.
  1. Asst Clerk Nancy Bucher will be filling in for me at the next meeting while I am on vacation.
  2. Council Member Fox asked where the money for new radios would come from.  I stated this is the first I heard about this and would have to review the fund balances.
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.
Clerk King provided minutes from the Public Utility Committee meeting held earlier this evening.
Free concert at McB’s Café on Thursday, June 24th 6-8 pm (Food truck at 5:30 pm).
Summer Concert Series in the gazebo: Brewster’s own: Wing It! On Saturday, July 17th at 7:00.  Please bring your own chairs as the bleachers will not be available.
OLD or NEW BUSINESS: Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to change the next council meeting from Monday, July 5th to Tuesday, July 6th.  The vote: All yes.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to add Council Member Schwab to the Tree Board.  The vote:  Schwab, abstain; Fox, yes; Hilliard, yes; Long, yes; Radich, yes.  Motion carried.
COUNCIL MEMBER HILLIARD, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the Recreation Board to pass out ice cream tickets with a cost up to $500.  Clerk King reminded Council and other elected officials that they were not allowed to get tickets according to the Ethics Commission.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to hold a Council of the Whole meeting starting at the electric garage and to walk the proposed OPWC Project on West Main from Lincoln to Washington on July 6th at 6:30 pm.  The vote: All yes.
Mayor Hawk wished everyone a safe holiday.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 7:54 pm. The vote: All yes.
Respectfully submitted,
Kris King, Clerk-Treasurer
Charles Hawk, Mayor