August 2, 2021 - Meeting Minutes

MINUTES
BREWSTER VILLAGE COUNCIL
AUGUST 2, 2021
7:00 P.M.
 
 
Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.
 
Council Members bowed their heads for the invocation, provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.
 
COUNCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to excuse Thomas Hilliard from this evening’s meeting.  The vote: All yes
 
MEMBERS PRESENT:
Charles Hawk, Mayor
Dale Fox, Council Member                           Andrew Hess, Council Member                 
Brett Long, Council Member                        Sydney Radich, Council Member                              
Mike Schwab, Council Member                
 
VILLAGE OFFICIALS:
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer
Michael L Miller, Village Administrator
 
MINUTES FROM THE JULY 19, 2021 REGULAR COUNCIL MEETING:
Mayor Chuck Hawk asked if there were any additions or deletions to the July 19, 2021 Council meeting minutes.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the minutes as read.  The vote: All yes.
 
PRESENTATION OF BILLS:
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $164,145.24.  The vote: All yes.
 
AUDIENCE:                                                                            
Ray Heitger was in attendance.
 
PRESENTATION OF GUESTS:
There were no guests.
 
CONSIDERATION OF ORDINANCES & RESOLUTIONS: Titles of each read by Solicitor John Anthony
ORDINANCE 35-2021:  An ordinance Approving a Memorandum of Understanding with Fairless Local School District for the Village to provide a School Resource Officer from the Brewster Police Department for the 2021-2022 school year was given third reading.
 
COUCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as read.  The vote: all yes.
 
RESOLUTION 36-2021:  A resolution authorizing the Village Administrator to advertise and receive bids for the water filter media rehabilitation and replacement project was given third reading.  Council Member Schwab asked Clerk-Treasurer King if the Water Funds could afford this project.  She stated it was within the current budget.
 
COUNCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to pass the legislation as read.  The vote: All yes.
 
Second Reading:  A Resolution Authorizing the Village Administrator to Advertise and Receive Bids for a Water Main Extension and Hydrant Addition for Brewster Parke and to Fund with the American Rescue Plan Funds.
 
Second Reading:  A Resolution Authorizing the Village Administrator to Prepare and Submit an Application to the Ohio Public Works Commission State Capital Improvement Program for Park Drive Rehabilitation Project Phase One, and Execute the Contracts as Required.
 
Second Reading:  A Resolution Authorizing the Village Administrator to Prepare and Submit an Application to the Ohio Public Works Commission State Capital Improvement Program for a Tuscarawas-Locustdale-Pinewood Water Line Replacement Project, and Execute the Contracts as Required.
 
Second Reading:  A Resolution Authorizing the Village Administrator to Prepare and Submit an Application to the Ohio Public Works Commission State Capital Improvement Program for West Main Street Reduction and Rehabilitation Project, and Execute the Contracts as Required.
 
Second Reading:  A Resolution Authorizing the Execution of the 2025-2028 Fixed Volume Energy Supply Schedule with American Municipal Power, Inc. (AMP).
 
First Reading: A Resolution Authorizing the Village of Brewster to Prepare and Submit an Application to the Stark County Commissioners 2021 Municipal Road Fund Program for West and East Elton and West and East 7th Street Improvement Project, and Execute Contracts as required.
 
MUNICIPAL DEPARTMENT REPORTS:
  1. FIRE DEPARTMENT:  Chris Colucy (excused)
Chief Colucy provided an email outlining the following:
  • VA Miller answered questions concerning the Chief’s request for new radios.  Council Member Schwab stated that the County Commissioners stated that the County would provide radios for the foreseeable future.  VA Miller explained an available option that would make five of the current radios able to be activated for the Police Department in an emergency.  Council Member Schwab stated the more we spend on radios, the less we have for an ambulance.
  • Pool water was discussed.  The Chief feels it is in the best interest for the department to continue to fill pools from the tanker.  He also wants the process to go back to the Fire Department and not run through the Utility Department.  Attorney Anthony stated it was illegal and prosecutable until the moratorium is changed.  No one can legally fill any pool that was not in process before the moratorium.  Council Member Schwab stated that the Chief needs to make a proposal for Council to review.  VA Miller stated past practice does not make anything legal.  It was stated that it is not the Fire Department’s water and is considered misuse of Village property and considered theft.
  • Ambulance 155 is back in service after a $2,200 oil cooler replacement.  The Chief doesn’t know how much longer it will last.  Different options were discussed.
  • Tuscarawas Township Jerry Hollinger was in and spoke to the VA.  They have a meeting coming up concerning the distribution of tax money and stated that they have ARP money that may be available.
 
  1. POLICE DEPARTMENT: Chief Keith Creter(excused)
 
VILLAGE SOLICITOR: John Anthony
  1. Update on the Purdue Pharma lawsuit was given.
  2. To answer a question from last meeting.  The ORC states that a prior physical for the appointment of firefighters has to be within 60 days of the new appointment.  The Village is within its rights under the employee policies to demand a new physical.  VA Miller stated that we may want to consider psych exams also as we do in the Police Department being the exposure to the medications in the squads.
  3. Consent Agendas were discussed and are only legal if they are put out for the public to review and any discussion is shared with the public. 
  4. Public Records: Attachments are considered public records and must be made available.  Phone numbers in accident reports are no longer considered public records and employee birthday lists are no longer required.
 
COMMUNICATIONS: 
 
VILLAGE ADMINISTRATOR: Mike Miller
  • The AMI Project is completed for the most part.  We will be doing remote reads this month.
  • We have two water projects that may be eligible for a second pot of ARP money. 
  • SRTS Project: We are in the stretch on the ODOT portion.  We are looking towards next April-July 1st 2022 for construction to begin.
  • Jefferson Project: Working on getting the final bill.  Shelley is over $10,000 in change orders that were not approved, and the Village was cheated $2,600 when we switched the asphalt to all base.
  • Went through over 400 emails received while on vacation.
 
Council Member Fox reported on some sidewalks that need replaced on East 2nd Street and Main St past Washington Ave.  VA Miller stated most of the sidewalks are being replaced by the Village are due to trees.  There is an annual $22,500 budget.
 
The Main Street Project was discussed.  Most of the residents are in favor of it.  The plans are currently being updated.  It was stated that there is a lot of misinformation being spread.  This project will give residents in the area free sidewalks and is part of the Village’s Comprehensive Plan for connecting our parks.
 
VILLAGE MAYOR: Charles Hawk
 1.     Delivery of pool water: the Mayor would like Council to add to or amend the moratorium.
  1. Review of where the funds should come from for the pool cleaning paid by the Village.
  2. Working on replacing Buzz Belloni on the Cemetery Board.
 
VILLAGE CLERK-TREASURER:  Kris King
August 2, 2021
  1. Month End and Year to Date Reports.
  2. The bill report was available for Council on Friday in the mailboxes.
  3. I will be working on the 2022 Tax Budget over the next two and a half weeks for the Stark County Budget Commission approval.
  4. SRO Grant information for the school has been prepared and submitted to Superintendent Bidlack.  This is a grant for the school to cover SRO training for over $4k.
  5. ARPA Application.  We received a deposit of $112,764.52. 
  6. The Public Surplus training has been changed to Thursday, August 5th to start our public auction.
  7. Still trying to contact the Bargain Hunter to get pricing but haven’t been able to get anyone on the phone yet.
  8.  I am continuing to submit applications for disbursement to OPWC for the Jefferson Project.
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
Mayor Hawk: Resident on East Main has changed their mind and doesn’t want a sidewalk.  Misinformation is being spread around.
 
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.
 
REMINDERS:
Concert in the park on August 20th: Spicy Rhyme at 7:00.
 
PENDING PROPOSALS FROM PAST MEETINGS:
None
 
PENDING EXPENDITURE REQUESTS:
None
 
OLD or NEW BUSINESS:Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried a letter be sent on Council’s behalf to Jerry and Nancy Davis for their quick action in having their fire damaged apartment building on E. Second razed.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve a contract with Staley Technologies submitted to Council on July 6th by Chief Colucy in the amount of $ 6521.25 to flash/link layering of the Fire Department’s 39 portable, 7 mobile, and 1 control station MARCS radios with funding coming from the Fire Operations Fund.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to schedule a Finance Committee Meeting at 6:30 pm on September 7th  20th to review and discuss the proposed FD ambulance upgrade, the proposed Community Room, and other finance related matters.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to request that the FD Chief submit their proposed pool water policy in writing to Council.  The vote: All yes.
 
There was a brief discussion on who should pay for the pool cleaning.
 
AUDIENCE COMMENTS ON AGENDA ITEMS:
No one wished to speak.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:14 pm. The vote: All yes.
 
 
Respectfully submitted,
 
Kris King, Clerk-Treasurer
Charles Hawk, Mayor