June 20, 2023 - Council Meeting

MINUTES

BREWSTER VILLAGE COUNCIL

June 20, 2023

7:00 P.M.

Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.

Council Members bowed their heads for the invocation provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.

The meeting took place in the Community Room.

MEMBERS PRESENT:

Charles Hawk, Mayor Dale Fox, Council Member

Tom Hilliard, Council Member Sydney Radich, Council Member

Mike Schwab, Council Member

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to excuse COUNCIL MEMBER LONG from this evening’s meeting. The vote: All yes.

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to excuse COUNCIL MEMBER GODWIN from this evening’s meeting. The vote: All yes.

VILLAGE OFFICIALS:

John Anthony, Solicitor Michael L Miller, Village Administrator

Kris King, Clerk-Treasurer

MINUTES FROM THE JUNE 5, 2023, REGULAR COUNCIL MEETING:

Mayor Chuck Hawk asked if there were any additions or deletions to the June 5, 2023, Council meeting minutes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the minutes as presented. The vote: All yes.

PRESENTATION OF BILLS:

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $310,897.38. The vote: All yes.

AUDIENCE:

Missy Irwin and Police Chief Nathan Taylor

PRESENTATION OF GUESTS: None

CONSIDERATION OF ORDINANCES: Titles of each read by Solicitor John Anthony.

ORDINANCE 42-2023: An Ordinance Authorizing entering into an agreement with the Board of Stark County Commissioners regarding the Community Block Grant Program was given third reading.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented. The vote: All yes.

Second Reading: An ordinance authorizing a memorandum of understanding for mutual aid between Village of Navarre, Beach City, and Brewster, Ohio.

First Reading: An Ordinance approving a Memorandum of Understanding with Fairless Local School District for the Village of Brewster to provide School Resource Officers from the Brewster Police Department for the 2023-2024 school year.

TABLED AT THIRD READING: An ordinance authorizing the Village Administrator, with the assistance of the Rural Community Assistance Partnership (RCAP), to apply for, accept, and enter into a construction loan agreement for an Ohio EPA Water Pollution Control Loan Fund (WPCLF) loan for the installation of two (2) manholes in the sanitary sewer line that runs between McKinley to the levee and declaring an emergency (at third reading).

TABLED AT THIRD READING: An ordinance authorizing the Village Administrator, with the assistance of the Rural Community Assistance Partnership (RCAP), to apply for, accept, and enter into a construction loan agreement for an Ohio EPA Water Pollution Control Loan Fund (WPCLF) loan for the Hillview Mobile Home Park Sanitary Project and declaring an emergency (at third reading).

TABLED AT THIRD READING: An ordinance authorizing the Village Administrator, with the assistance of the Rural Community Assistance Partnership (RCAP), to apply for, accept, and enter into a construction loan agreement for an Ohio EPA Water Pollution Loan Fund (WPCLF) loan for the lining and the rehabilitation/installation of two (2) manholes in the sanitary sewer line and runs between 5^th and Jefferson and 4^th Street and declaring an emergency (at third reading).

TABLED AT THIRD READING: An Ordinance to Authorize an Agreement between the Village of Brewster and the owner of Hillview Park to extend the Village Sanitary Sewer to the Park at owner’s expense.

MUNICIPAL DEPARTMENT REPORTS:

POLICE DEPARTMENT: Chief Nathan Taylor

There have been 330 calls of service so far this June.
There is an officer in training currently to become a Firearms Instructor.
The Chief would once again remind all residents to call in right away when you see a crime or something suspicious. If they want to be anonymous, please use the confidential line: 330-767-6600.
The Chief contacted ODNR concerning the raccoons. They told him that it is not unusual to see raccoons out in the daylight this time of year. It is illegal to relocate them. If they are trapped, they must be euthanized. Please just give them their space.
Several junk cars have been removed from the neighborhoods. More are in the process.
There has been an upsweep in traffic violations of 50%. These include citations and OVI’s. Please drive carefully and obey the law.
The Chief has a meeting with the project manager at the new school. The police and fire are going to be permitted to train in the old building before it is demolished.
The Chief would like to thank the public for all their help with the fraud case that occurred in town recently.

FIRE DEPARTMENT: Chief Chris Colucy was unable to attend tonight’s meeting and is excused. No report was submitted.

Council Member Hilliard asked about the broken window on the north side from kids throwing candy in the parade. VA Miller stated that the resident was handling the repairs. Council Member Hilliard stated that we need to get the word out to not throw so hard or only allow the coaches to throw the candy.

VILLAGE SOLICITOR: John Anthony

Solicitor Anthony spoke to the Solicitor of Navarre about the MOU between Brewster, Navarre, and Beach City for police protection. Attorney Seeberger was not aware of this agreement. Solicitor Anthony stated that the agreement presented is in no shape to pass. He has prepared a draft that addresses Council’s issues. The draft covers protecting equipment, injuries while responding to Beach City calls as well as court time. Solicitor Anthony discussed the three sections of the ORC that cover mutual aid. Council Member Schwab asked if there was already a mutual aid agreement in effect. Chief Taylor stated that there is a county-wide agreement. The agreement in question is for coverage when there is no officer on duty, and we would be the primary responder.

COMMUNICATIONS:

VILLAGE ADMINISTRATOR: Mike Miller

The Council received the Village Administrator’s report last week to review. Administrator’s report for period: 06/06/2023 thru 06/20/2023:

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the Village Administrator’s report as presented. The vote: All yes.

Items added since the email went out to Council:

There was a third change order on the electric garage that was brought up at the last meeting, but Council hasn’t ratified it. The change order was $2,217.60 for a 6-inch leaf guard on the spouting on the front of the building.
The advertisements for bids on the Water Main Transmission Line Project have been changed but the opening date remains the 11^th of July.
VA Miller is asking for a motion to proceed with the Fiber Optic Project.
AMP has provided us with a sketch of the ringbus. We are using the old generator that was sitting at the street garage for the new garage.
The reason the pickleball court has not been painted yet is there is still too much moisture in the concrete.
VA Miller went to Doylestown to look at the work of the vendor we plan to use for the pickleball and basketball court and was impressed with their work. He plans to move forward with the painting.

Administrator’s report for period 6/6/2023 through 6/20/2023:

Tuscarawas-Locustdale-Pinewood Water Line Project. The Village has submitted the final payment request to OPWC for the Tuscarawas-Locustdale-Pinewood Water Line Project (CT82Z & CT83Z). As the project came in below budget, the Village cannot receive the total amount of the OPWC Loan because it is limited by percentage. The final OPWC Grant and Loan amounts are:

Awarded Grant	Grant Funds Received	Awarded Loan	Received Loan
$113,817	$113,817	$75,878	$49,331.66

That means the Village will be “returning” $26,546.34 in OPWC Loan Funding (more accurate to say not using or receiving)

That means for the remaining construction balance the Village will have a $140,668.98 OWDA Loan as previously discussed.

The total cost of the Tuscarawas-Locustdale-Pinewood Water Line Project comes to $332,956.46. The original “budget” total was $387,133. So, the Tuscarawas-Locustdale-Pinewood Water Line Project came in $54,176.54 or 14% under budget.

2024 Paving Program. I have begun work on the list for the 2024 Paving Program, which the streets that were part of the OPWC Tuscarawas/Locustdale/Pinewood Water Line Replacement Project being priorities. The plan is to let trenches settle this summer, put in new ADA Ramps at the intersections ahead of next year, and remove any “hazard” trees and replacing any displaced sidewalk before paving all those streets next year. I have informed Columbia Gas of these plans so that if there is a need to also replace the gas lines on these streets they can do so before we pave them next year.

I am preparing the requirements for ADA Ramps that will need to be updated with the 2024 Paving Program:

Chestnut and Tuscarawas;
Pinewood & Tuscarawas;
Locustdale and Tuscarawas;
Locustdale & Wabash

Again, I anticipate that these will be addressed ahead of the 2024 Paving Program, at less cost, and hopefully with much less confusion.

Stark County CDBG Continued Participation. The Village has received a follow-up letter to the earlier request to continue the Village’s participation in the Stark County Community Development Block Grant (CDBG) Program for fiscal years 2024, 2025, and 2026. The Village of Brewster has been participating since 1993.

It included the formal agreement, which needs to be “attached” to the legislation that is due for a 3^rd reading on June 20^th.

The Village received $441,959 in CDBG funding for the Jefferson Ave Sanitary Sewer Project and has been tentatively awarded funding in fiscal year 2024 towards the Hillview Pump Station and Force main Sanitary Sewer Project.

OPWC - West Main Reduction and Rehabilitation Project. Preliminary plans have been submitted by Thrasher for the OPWC West Main Reduction and Rehabilitation Project funding application pursuant to Ordinance 31-2023. After the plans are reviewed, work will continue on revising the drawings, plans, and cost estimates.

Hillview Mobile Home Park Sanitary Sewer “Project” – WPCLF Design/Planning Loan. Design is ongoing. On May 24^th I had a meeting with Engineering Associates, the engineer for the Hillview Pump Station and Force Main Project, to go over the plans and to receive the easements for the Project. We also did a site visit to go over locations and the surveying that will be needed to complete the plans.

Hillview Mobile Home Park Sanitary Sewer “Project” – Easements. As Council may remember, the use of Federal funds through WPCLF subjects the easements to Title II and III of the Uniform Relocation Assistance and Real Property Acquisition and Policies Act of 1970 (P.L.91-646). The short explanation is that now that the easements for the Project have been identified, they need to be appraised, prior to negotiations with the owner, Hillview Mobile Home Park, based on the appraisal(s). It is still the intent of Hillview Mobile Home Park at this point in the process to donate the easements at no cost, similar to what was done by Fairless Schools for the Safe Routes to Schools Project. The easements have been forwarded to West Erie Realty Solutions to complete the appraisal process in accordance with Title II and III of the Uniform Relocation Assistance and Real Property Acquisition and Policies Act of 1970 (P.L.91-646).

Hillview Mobile Home Park - CDBG Funds. I had a telephone conference with Stark County Regional Planning (CDBG) on May 24^th regarding the Village’s CDBG Grant of $40,000 towards the Hillview Pump Station and Force Main Project. We went over documentation they need to address the Environmental Review element required by the infusion of Federal (HUD) funding for the Project. I forwarded to CDBG requested documents to address the Environmental Review process.

In addition to utilizing the documentation in the Environmental Review process, there will be:

a “historic” review by the Ohio Historic Preservation Office, which Stark County CDBG will take responsibility for.
Published legal notices, which Stark County CDBG will take responsibility for.
30-day comment period, which Stark County CDBG will take responsibility for.
as portions of the project will lie within the flood plain, environmental review for flood plain/wetland incursion, which Stark County CDBG will take responsibility for.

I will keep Council informed of progress.

Hillview Mobile Home Park & Village Agreement for Reimbursement. Law Director Anthony has addressed Council on this piece of the overall “puzzle.”

Brewster Sanitary Manholes Project – WPCLF Loan(s). The Village’s application for the loan has been submitted. Work on the plans is underway.

Brewster Sanitary Sewer Lining and Manhole Rehab/Replacement Project – WPCLF Loan(s). The Village’s application for the loan has been submitted. Work on the plans is underway.

Electric Building – Progress & Change Order. Roof has been installed. Plumbing and electrical is being installed. It is under roof. Garage doors are installed. In the process of getting both gas and electric to the building.

As I did with the Fire Station Addition and the Community Room, any Change Orders for the Electric Building will be reported to Council as they come up and presented for Council to approve or ratify.

We have requested a Change Order to install 6-inch leaf guard on the spouting in the front and back of the new building, so the gutters remain clear and debris (i.e., pine needles from the trees on 3 sides) doesn’t create clogs that reduce or eliminate the functionality of the spouting, thus preventing potential damage and/or a requirement for regular cleaning.

The cost for our requested Change Order #3 is $8.40 feet lineal foot, or $2,217.60 total.

The cost breakdown is as follows:

	Amount	Percent
Original Contract	$964,000.00
Change Order #1	$1,312.50	.00136
Change Order #2	$3,850.00	.00399
Change Order #3	$2,217.60	.00230
New Total	$971,380.10	.00765

The three (3) Change Orders total $7,380.10 increase, representing a .00765 percent increase.

I am again requesting a motion to ratify the Change Order.

OPWC Park Drive Phase 1. Construction is well underway on the Park Drive Phase 1 Project. Drainage has been installed. Curb and gutter has been installed. Approaches are being installed, and weather permitting the Safe Routes to Schools Path should be poured Tuesday June 20^th.

Northstar Asphalt was awarded the contract based on the base bid PLUS Alternate #1 in the amount of $319,318. The $319,318 is split up with $140,584 from OPWC, $20,090 from Capital Improvement, and the remaining $158,644 from the Street Improvement Fund.

OPWC Brewster Water Transmission Main Replacement Project. The Brewster Water Transmission Main Replacement Project has been approved for funding by the Ohio Public Works Commission. The OPWC amount is a total of $1,500,000: $1,200,000 in an OPWC Grant and $300,000 in an OPWC Loan. The total project cost is estimated at $1,653,917.

OPWC will release the Project Agreements will be released on or about 7/1/2023, assuming budget authority is in place. The Village cannot award a construction contract or begin construction until the Project Agreement has been fully executed. The Village MAY initiate engineering and design services at our own risk prior to July 1^st – the Village already has, and it is a part of our projected match.

The Village MAY advertise for bids, providing we follow the contractual requirements posted on the OPWC website. That is the intention, so I will be presenting legislation to Council to authorize advertising and receive bids.

The actual timeline for advertising for bids and subsequent award of a contract is:

Advertise for bids June 16^th, June 23^rd, and June 30^th.
Open bids July 11^th
Recommendation for CT to Council on award July 15^th.
Award contract July 17^th IF we have OPWC Project Agreement has been fully executed.
Award contract August 7^th if for some reason we didn’t get OPWC Project Agreement fully executed by July 17^th.

The updated construction estimate is $1,521,140.68. The budgeted construction costs plus contingencies in the OPWC Application for the Project was $1,566,917.

Water Service Line Identification Project. The Great Lakes Community Action Partnership (GLCAP), or RCAP, has received a grant from the Ohio EPA to assist communities with service line material identification. The Water Service Line Identification Project will consist of door-to-door inspections provided by GLCAP staff, survey forms, mailers, and outreach materials. The GIS team has already built or will build the service line application for Brewster. The application service is included as part of our RCAP GIS Cooperative membership. The web and applications will serve as the repository for the service line point information received from online surveys.

There is a Memorandum of Understanding (MOU) that must be signed and returned to GLCAP before work can start. This agreement describes work being performed by GLCAP. Again, fully funded by the Ohio EPA – this will be at no cost to the Village.

Based on the discussion at the May 15^th Council Meeting, the Law Director approved the Memorandum of Understanding (MOU) but not the second document, I signed just the MOU.

Parks – Pickleball Court. A holdover Parks project has been replacing the former sand volleyball court with something that would get more use. Earlier this Spring the Village installed a cement pad large enough for a Pickleball Court. The Village received proposals, and the lowest price was $11,800. The other proposal was for $22,087.

As the cement has cured, we solicited proposals for installing posts and a net, as well as painting/sealing the court. The lowest price we received is from Carpenter Asphalt at $4,700. Their website is https://www.carpenterasphalt.com Our other proposed price was a “ballpark” price of $15,000. They checked out and were authorized to begin. Moisture measurements were taken on the cement, which are high and a concern for adherence of paint. We are moving forward cautiously.

Carpenter Asphalt also supplied a price to repair and paint the basketball Court for the amount of $6,500. The last price we had from another vendor was $18,337. I am seeking Council’s input on that project.

Mosquito Spraying. I have signed the agreement with the Stark County Health Department for mosquito spraying for 2023. The proposal from the Stark County Health Department was to do six (6) sprays this summer, between the months of June and October, weather permitting. The cost increases to $816 per spray, up from $731 per spray in 2022. The total will be $4,896, up from $4,386 in 2022 if none of the sprays are cancelled due to weather conditions. As before, they will also be taking care of placing notices in advance of each spray.

Battery Storage for Peak Shaving. Work has continued addressing both the size of the battery and the duration it needs to run for peak shaving. The short version of peak shaving is that now that a large number of entities are trying to shave their peaks, what used to be a peak is now a long plateau, where the peak could occur at any juncture. Currently the plateau lasts for 6 hours plus or minus. The federal Government projects it could get as long as 10 hours. Because of that fact, batteries are becoming less attractive for peak shaving.

With that background, I attended the AMP Power Supply Conference in Cuyahoga Falls on May 23^rd, and noted in the PowerPoints that were presented, that:

AMP is evaluating another phase of BTM peaking projects.
Battery PPA is one of the considerations via a 20 Year Power Purchase Agreement
Another BTM under consideration is Power Secure Diesels
Power Secure Diesels need 5,000 square feet per 5 MW.
Batteries need 12,000 square feet per 5 MW.
AMP currently has 20 potential behind the meter peak shaving sites at this time.

So, while Brewster has been in discussions with Convergent about a Battery Peak Shaving Project on a Village site, AMP has also been in discussions. I also spoke with John Courtney of Courtney and Associates, and he opines:

Battery storage may not be a viable route for Brewster to peak shave at this time.
If AMP is exploring a larger battery storage project, Brewster would be better off being a part of a much larger project with AMP to make it more cost effective and concurrently minimize our risk/exposure.

Also, John Courtney agrees that Brewster may want to shift its focus from Batteries to generators for peak shaving. Brewster’s primary goal is to lower its peak. A generator once turned on will produce a specific amount of power until it is turned off or it runs out of fuel. AMP may approve BTM Power Secure Diesels for “subscription” this July, with a goal to have them online by November 2024, meaning the Village could get peak shaving savings for its 2025 bills. Natural Gas generators might =be a better choice for ease of fueling, but AMP has the BTM Power Secure Diesels, which may be more cost effective. The location would still be the old substation on Chestnut, where noise would be a concern.

I will continue to explore options available to the Village to peak shave to save costs.

Ambulance Purchase. I have signed and forwarded thenew/amended Purchase Agreement. When we get an update on delivery, I will inform Council.

Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:

Catch basin in front of 251 7^th Street SE – repair/rebuild.
Dartmouth/Amherst relief line. Easement has been signed. Need surveyor to set pins. Work to start when it can be scheduled and weather permits.
Corner of Needham & Harriman – catch basin collapse.
East end of 1st Street SE. Will have to coordinate with US Army Corps of Engineers.
Open ditch east of Mohican. We are consulting with Stark County Soil & Water.
Drainage from Harmon west of 264 Harmon. Survey needs to be completed.
Drainage on north side of 7^th west of Baymere.

These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.

Fiber Optics Connectivity Between Village Facilities. As the Village adds locations where we want connectivity to the internet, there have been a number of options explored. We have consulted with Siefert and spoken with MCTV.

Currently, most of our buildings are connected to the internet individually through MCTV. There is a cost for EACH location. The current monthly bill is approximately $1,800. Annually we spend over $21,000. We should be able to drastically reduce those costs with our own fiber optic connections versus “rental”.

There are two (2) motivating factors why we are looking into options:

We have had issues communicating with cameras in Bimeler Park, as well as getting real time feeds from other cameras at other locations. Some locations if we want to review camera recordings we have to go to the cameras and download the data onto a laptop. All the cameras are supposed to feed back to the Police Department.
We want to be able to monitor the security cameras in the schools in live time from the Police Department.
We want to be able to get our new cameras at the Electric Building and Substation, as well as our SCADA, available and monitored in live time.

One option that in part addresses our shortcomings/goals is to add MCTV service and/or fiber to each location. Using Bimeler Park by the Tennis Court as an example, in order to determine if MCTV can install an Internet connection in this area, they would first need to have a Plant Engineer meet you on site for a site survey. The site survey will determine if there is a protected place where the Village could install an enclosure for MCTV to install modem. MCTV would also take a look at the feasibility of bringing a line from a utility pole to that location for the internet. If it is determined that it is feasible, one of the business Internet options listed below would be available to the Village:

Business Internet Service Options

Excellerate Fiber Internet Service

Monthly Recurring Charge

Business Internet 25 25 Mbps x 25 Mbps $39.95

Business Internet 50 50 Mbps x 50 Mbps $59.95

Business Internet 100 100 Mbps x 100 Mbps $99.95

Business Internet 200 200 Mbps x 200 Mbps $169.95

• If needed, the cost of a static IP address will be $10 per IP address, per month, plus tax.

• This service is month-to-month. There are no contracts with this service.

• When you subscribe to MCTV Internet service, we will provide the Internet modem. This modem does not have any routing or wireless capabilities. In order to have more than one device connected to the Internet, or to have wireless capabilities, you will need to attach your own router to the MCTV modem. MCTV does not sell or provide network equipment/routers.

• Installation charges will be provided after a site visit is performed.

Obviously, this option incurs regular monthly costs.

Another solution that has upfront costs but eliminates virtually all of the monthly recurring costs for multiple locations is the Village installing its own fiber optic connections between buildings. We have met with Siefert, the consultant working on the cameras and connectivity for Fairless Schools, and with Next Wavelength Communications LLC out of New Philadelphia (who installs fiber optic lines for MCTV) to get information on this option. While in the long term the best solution is a fiber ring connecting Village facilities (and the Fairless Schools), the cost is too high to try to accomplish that in one project, and would exceed $50,000 requiring bid specifications, an additional cost. So, to get the fiber project “started” the first phase would be to establish a “base” at the Police Department, and to establish a connection on Village Power Poles to the new Electric Building and Substation. This would allow monitoring both by the Police Department and via the internet Electric Department employees of the new Electric Building and Substation – which as a reminder the new Substation cost $2.4 million dollars and the new Electric Building just under $1 million dollars. I feel this is important as there has been an increase in “attacks” on electric infrastructure.

This First Phase would cost $48264.44. It includes construction labor, testing of the network, and materials. It also includes OTDR testing and light loss testing for all the networks ports.

We have been in discussions with the IT folks for Fairless Schools, and this initial Phase would put the Village in a position to extend the fiber network to the new High School, which will already be connected to the Middle School, and Elementary School so that all the cameras in the schools can also be monitored in/by the Police Department, which is a significant enhancement for safety of the schools.

I would like to engage Council in a discussion so that a solution to be able to monitor various Village facilities, including the Electric Building and Substation, can be implemented in an expedited fashion.

Properties in the Village with High Grass. As an FYI, letters have begun going out for properties that either have high grass or trash issues in the Village. High grass letters state:

This is to inform you to take immediate steps to cut the grass on the above-referenced property in the Village of Brewster.

The Village of Brewster Code of Ordinances Section 95.20 and 95.21 require the mowing of grass, weeds, or plants growing to heights exceeding eight (8) inches.

The Village of Brewster Code of Ordinance 95.12 further provides that upon written notice to the owner, lessee, agent, or tenant having charge of such land be cut within five days after receipt of said notice.

If the property is not brought into compliance within those five days, the Village will have the property mowed and charge you, the property owner, either by billing or assessment on the property taxes.

In addition, the ordinance provides that if you as the property owner fail or refuse to cut said grass, weeds, and undesirable vegetation following this notice… and it becomes necessary for the Village to cut and/or clean the same lot more than one time during the remainder of this calendar year, the Administrator may order the lot or lots to be cut and/or cleaned without the necessity of further notice.

Once the green cards (certified delivery) come back, the Village can cut the property and, if unpaid, place the cost of the property owner’s taxes. So, if you notice any properties in the Village where the grass is not being cut in accordance with our ordinance, please let me know.

VILLAGE MAYOR: Charles Hawk

A resident with a retaining wall contacted the Mayor to let him know that he was repairing the wall where it was failing. Mayor Hawk stated it was nice of the resident to alert the Village and let us know it was being taken care of.
The Mayor has asked Council Member Schwab to prepare a resolution to honor Commander Rick Lutes upon his passing.
The next Christmas in the Village meeting will be July 5^th at 10 AM in the Community Room.
The meeting with the Prosecutor’s Office was very worthwhile. The Attorney provided information on programs that they offer.
July 3^rd Council meeting moving to July 5^th at 7 p.m.

VILLAGE CLERK-TREASURER: Kris King.

1. The May monthly reports were placed in Council Members’ mailboxes.

The Village is eligible for a $20,000 federal grant for premium pay for our EMS employees for the period of January 27, 2020 through April 10, 2023.
I have begun work on the 2024 budget that is due on August 20^th.
I closed out the OPWC portion of the Tuscarawas/Pinewood/Locustdale project and will complete the OWDA portion tomorrow.
Council Member Hilliard had contacted the Clerk to find out the cost of the last concert. He thinks the Rec Board and the mayor and clerk should have a meeting to discuss advertising to get more people to attend.

VILLAGE SPEAKS (Communications received by Council Members from Village Residents):

Council Member Hilliard spoke to Bob Luckring of the Brewster/Sugarcreek Historical Society. They are having a quarter auction on October 7^th at noon. They will be selling 75 all-in tickets.

They will also be having a member’s party on the last Saturday in August.

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by consensus of the committee members, ONE recommendation to Council.

PENDING EXPENDITURE REQUESTS:

None.

PENDING PROPOSALS FROM PAST MEETINGS:

None.

OLD or NEW BUSINESS:Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to have a Resolution of Appreciation for Commander Rick Lutz prepared by Council Member Schwab. The vote: All yes.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to authorize the Village Clerk-Treasurer to apply for the $20,000 ARPA Ambulance Transportation Grant for the EMS employees during the pandemic. The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to authorize the Village Administrator to enter into contract with Next Wavelength for the Fiber Optics Project at a cost not to exceed $48,264.44 from the Electric Fund. The vote: All yes.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the third change order for the Electric Garage in the amount of $2,217.60 for 6-inch gutter guards for the front of the building. The vote: All yes.

AUDIENCE COMMENTS:

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 7:48 p.m. The vote: All yes.

Respectfully submitted,

Kris King, Clerk-Treasurer

Charles Hawk, Mayor