March 6, 2023 - Meeting Minutes

 

Brewster Village Council met in regular session with Mayor Charles B. Hawk presiding.

 

The meeting took place in the Brewster Community Room.

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.

 

MEMBERS PRESENT:
Dale Fox, Council Member                           Tom Hilliard, Council Member                   

Sydney Radich, Council Member                  Mike Schwab, Council Member

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to excuse Council Member Dave Godwin from this evening’s meeting.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to excuse Council Member Brett Long from this evening’s meeting.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to excuse Solicitor John Anthony from this evening’s meeting.  The vote: All yes.

 

Kris King, Clerk-Treasurer                             Mike Miller, Village Administrator

 

Mayor Hawk asked if there were any additions or deletions to the February 21, 2023 Council meeting minutes. There were no additions or changes.

 

Clerk-Treasurer Kris King stated that she missed putting the second reading for authorizing the agreement with Hillview for a sanitary sewer project.

 

COUNCIL MEMBER RADICH MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to amend the minutes to add the second reading of the Hillview Sanitary Sewer legislation to the February 21, 2023 meeting minutes.  The vote: All yes

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the minutes as amended. The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $90,114.80. The vote: All yes.

 

Fire Chief Chris Colucy, Ray Heitger, and Robert Briggs were in attendance.

 

There were no guests.

 

CONSIDERATION OF ORDINANCES: Titles of each read by Mayor Charles B. Hawk.

THIRD READING: An Ordinance Amending Ordinance 74-2021 that Authorized the Purchase of a 2023 Dodge 5500 4X4 Diesel Chassis and Lifeline “Custom Type 1” Ambulance. 

 

Mayor Hawk asked that the legislation be tabled until price negotiations were completed.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to table the legislation.  The vote: All yes.

 

VA Miller stated that he was in contact with the Department of Administrative Services and there were questions about a couple of items and their pricing and an addition fee that had to be worked out.

 

ORDINANCE 23-2023: An Ordinance Establishing Permanent Appropriations for the Fiscal Year 2023 and declaring an emergency on third reading was given third reading.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented.  The vote: All yes.  Clerk King stated that this provides the budget for 2023 for the Village.

 

ORDINANCE 24-2023: An Ordinance Amending Ordinance 17-2022 Quarterly Transfers from the General Fund and Quarterly Transfers from the 1% Municipal Income Tax and declaring an emergency at third reading was given third reading.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carries to approve the legislation as presented.  The vote: All yes.

 

Council Member Schwab asked the Clerk what changes were made.  The Clerk replied that the quarterly transfer for the Recreation Fund was increased from $800 to $3,500 per quarter and the quarterly transfer for the DARE Fund was reinstated at a rate of $500.  The transfers from the 1% of the municipal income tax did not change.

 

ORDINANCE 25-2023: An Ordinance Amending Ordinance 94-2017 to revise 3.02 Employee Hours of Work Non-Exempt Employee Policy and the Addition of the Policy as Revised to the Village Employee Handbook was given third reading.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH to bring the legislation forward for passage.  VA Miller requested an amendment to add the word overtime to section A.a. and A.b.  He also explained that this legislation was needed because of changing the wage structure and addition of the 53-hour work week of the Fire Department.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to amend as presented above.  The vote: All yes.

 

The vote on the amended legislation: All yes.

 

ORDINANCE 26-2023: An Ordinance Amending Ordinance 39-2017 to Revise 3.05 Employee Overtime Policy and the Addition of the Policy as Revised to the Village Employee Handbook was given third reading.  The vote: All yes.

 

VA Miller stated that this was also to accommodate the changes to include the 53-hour work week for the Fire Department.

 

THIRD READING: An ordinance to authorize an agreement between the Village of Brewster and the owner of Hillview Mobile Home Park to extend the Village sanitary sewer to the

park at owner’s expense.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to table the ordinance.  The vote: All yes.

 

Council Member Schwab stated he thinks that Council needs to know exactly what is in the contract.  VA Miller stated that Solicitor Anthony has been negotiating with Hillview’s attorney and will need to explain what is in the contract.  Council Member Hilliard ask if there was a time table for the project.  VA Miller stated the planning/design grant has been approved.  This ordinance would allow him to apply for the loan.  The construction would probably start this summer.  Council Member Schwab suggested scheduling a committee meeting to discuss.  He asked what the amount was on the loan estimate.  VA Miller stated the engineers estimate was $255,000 but it may be reduced if we are able to use a force main on the west side of Wabash Ave. with a 10-foot separation from the waterline.

 

SECOND READING: An Ordinance Authorizing the Awarding of a Contract for the 2023 Brewster Paving Contract.

 

SECOND READING: A Resolution authorizing the Village Administrator to prepare and submit an application to the Ohio Public Works Commission State Capital Improvement Program.

 

FIRST READING: A Resolution authorizing the Village Administrator to prepare and submit an application to the Ohio Public Works Commission State Capital Improvement Program for a West Main Reduction and Rehabilitation Project, and to execute contracts as required.

 

FIRST READING: An Ordinance allocating payment for the repurposing of existing department facilities paid for with Electric Department funds.

 

RESOLUTION 27-2023: The Village of Brewster is strongly urging the Governor and members of the General Assembly to restore the Local Government Fund to pre-recession levels was given first reading. (Sponsored by Council Member David Godwin)

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH to approve the legislation as presented.  The vote: All yes.

 

FIRST READING: An Ordinance setting the compensation for the Village Clerk-Treasurer effective April 1, 2024.

FIRST READING: A Resolution amending Resolution 19-2020 to adjust the monthly deposit to the Water Debt Fund for the payment of loans in the Village of Brewster Water Utility.     

Tabled at THIRD READING: A Resolution Acting on the Recommendation by the Stark County Tax Incentive Review Council (TIRC) Regarding the CRA Commercial Tax Incentive (Agreement) with Brewster Cheese. (until after TIRC meeting in March)

 

A. POLICE DEPARTMENT: Chief Nathan Taylor (excused)

B. FIRE DEPARTMENT: Chief Chris Colucy

 

VILLAGE SOLICITOR: John Anthony

 

Administrator’s report for period 2/22/2023 through 3/06/2023:

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the report as emailed to Council.  The vote: All yes.

The following items have come up since the VA’s email:

• Reilly sweeping has provided a quote for 2023 street sweeping.  The cost is up 5%.
• The Village has received the award of Tree City and Tree Growth City for 2022.  The VA attended a Tree City one day conference.  We have a new Urban Forester.  We also have a new threat to our trees.  It’s called a spotted lantern fly and it loves grapevines, tree of heaven and maple trees.  It is known to live along the railroad tracks and hop on trains and travel to new locations.  This isn’t good for Brewster since the tracks run through the middle of town.  Council Member Schwab asked if the previous Urban Forester (Lola) had retired.  She has.
• Council Member Hilliard asked about Village cleanup.  He wanted to know what the budget was last year.  It was discussed to have it after Village Garage Sales.  Clerk King stated the garage sales will be August 11-12.  VA Miller stated we would be looking at August 18 & 21 for cleanup.  Council Member Hilliard asked the Clerk to keep the new store owners abreast of Village happenings.

 

Administrator’s report for period 2/22/2023 through 3/6/2023:

2023 Paving Program. On February 14^th bids were opened for the 2023 Brewster Paving Program. The base bid included:

• Jackson NE                                          from Barber to Superior
• Jackson NE                                          from Superior to Huron
• Superior NE                                        from Wabash to Mohican
• Tuscarawas NW                from Harmon to North Terminus

The estimate for the base bid was $176,518.50.

Alternates #1 and #2 are both for West Main from Lincoln to McKinley. Alternate #1 involves just milling and filling. Alternate #1 estimate is $89,746.50. Alternate #2 involves narrowing West Main from 44 feet to 36 feet and would include additional tear out and new curb on the south side. The estimate for Alternate #2 is $179,056.

Finally, Alternate #3 is to add 1^st Street SW from Grant to Lincoln. That estimate is $50,624.50.

As previously communicated, bidding the 2023 Paving Program out in this fashion allows Council to make determinations AFTER we get ACTUAL costs – not projected based on the Park Drive bids and the 2023 Paving Bids. Council can choose just the Base plus Alternate 1 OR Alternate 2 AND/OR Alternate 3. The bid tabulation is as follows:

BIDDER	Base Bid	Alternate #1	Alternate #2	Alternate #3
Barbicas Construction	$155,078.50	$87,837.50	$134,837.00	$47,786.00
Kingsway Services	$168,369.01	$79,993.75	$184,430.96	$46,613.16
Shelly Company	$168,626.25	$85,449.50	$250,679.85	$49,982.50
Geauga Highway	$171,818.00	$84,191.80	$207,557.96	$49,167.00
Northstar Asphalt	$185,075.00	$78,536.00	$158,853.15	$48,774.00
Estimate	$176,518.50	$89,746.59	$176,056.00	$50,624.50
Estimate plus 10%	$194,170.35	$98,721.15	$196,961.60	$55,686.95

The award of a contract for Park Drive Phase 1 determined how much is still available for paving. The Village’s OPWC Grant for Park Drive Phase 1 Project is $140,584. Using the combined low bid for the base bid PLUS Alternate #1 of $319,318, and subtracting $140,584, leaves a projected balance of $178,734 for the 2023 Paving Program.

OPWC - West Main Reduction and Rehabilitation Project.  I expressed to Council in my last VA Report that the Village may want to look at having West Main be the OPWC Project Brewster submits for the 2023 round. Based on the low bid the cost to pave West Main at its current width is $87,837.50. The cost to narrow West Main including new curb and gutter on the south side of the street is $134,837.00 based on the low bid. Based on the OPWC scoring system, the Village can get 10 points for funding by asking for 49% of the cost, with a 51% match. So, if the Village were to apply for OPWC funding (grant) for West Main narrowing, it would potentially get $66,070 in an OPWC grant and its 51% share would be $68,767 based on the low bid. Based on the low bids that means if the Village got an OPWC grant to narrow West Main it would spend $19,070.50 less in Village funds than to just repave it as is. The increase (or savings) in the costs should remain even if the costs go up. For example, with the second low bid for narrowing bid at $158,853.15 51% of the second low bid for West Main is $81,015.11, while cost to just pave West Main based on the second low bid is $78,536.00, so in that instance the difference would be an increase of $2,479.11. When compared to what it will cost (savings) to pave the eight (8) foot wide section of pavement to be eliminated in 12 years +/-  it is well worth the investment. It gets the Village new curb and gutter on the south side plus saves in the future every time West Main had to be repaved.

Hillview Mobile Home Park Sanitary Sewer “Project” – WPCLF Design/Planning Loan. The Village’s WPCLF loan applications for the construction of a pump station (as well as a force main, and manhole to connect Hillview Mobile Home Park to the Village of Brewster’s sanitary sewer system) has been approved for a design/planning loan and a construction loan. Council approved making a formal loan application February 6^th, 2023.

The WPCLF loan application has been submitted. The next step is once the application is approved (tentatively March 1^st) is to hire an engineer. For the Hillview project the answer was pretty straightforward, in that the Village had already hired Engineering Associates in the past to do preliminary plans, and we have used them to update the estimate as part of the nomination/application process.

Engineering Associates has presented a proposal. It has been updated to include all engineering services during the design phase engineering services, which include a sewer easement description, EPA permit fee, and Facility Plan items to the original scope of work, and has added the EPA mandatory Federal Cross Cutters language. I have asked it to be revised for clarity and simplicity to split the design out from the hopefully/potential eventual construction administration portion, as the initial loan is for Design/Planning only. I communicated to EA that this is a very sensitive project, and the Village doesn’t want to get ahead of itself making a commitment to construction until AFTER a WPCLF construction loan is approved.

So, for the WPCLF design/planning loan, the following is the breakdown of the revised services and costs:

• Detailed design                             $13,500
• Sewer Easement                             $2,000
• EPA permit fee                                $2,000
• Facility plans                                    $3,000

Total                                                     $20,500

Keep in mind there is another cost of $7,725 for West Erie Realty Solutions has submitted an agreement to do the appraisal and “negotiations” in compliance with “Title II and III of the Uniform Relocation Assistance and Real Property Acquisition and Policies Act of 1970 (P.L.91-646)” to do the appraisal and “negotiations” for the easement. Both costs are covered by the up to $41,000 design/planning loan.

Brewster Sanitary Manholes Project – WPCLF Loan(s).  One (1) of the three (3) WPCLF Nominations that have been approved is for Manhole Construction. The Manhole Construction Project is to construct two (2) manholes between McKinley and the Levee Gate where none exist in approximately 1300 feet of sanitary sewer line. The design/planning nomination was approved for a WPCLF Loan in the amount of up to $30,000.

The actual application for the WPCLF design/planning loan will be submitted sometime before the end of February, with an anticipated approval on or after April 1^st, 2023.

Obviously, the next step is to enter into a contract with an engineer to prepare plans & bid specifications. W.E. Quicksall was chosen through the statutory process and assisted in preparing preliminary estimates for both the design and construction as part of the nomination/application process. W.E. Quicksall has submitted a proposed contract for the Manhole Construction Project which is being reviewed. It is in the amount of $25,000. The scope was expanded to include additional coordination with the US Corps of Engineers to construct access to the manhole between Wabash and the Levee Gate for construction of a narrow access “road” at elevation so that the manhole can be accessed even during flood events. It is under what has been approved by EPA/WPCLF.

Brewster Sanitary Sewer Lining and Manhole Rehab/Replacement Project – WPCLF Loan(s).  One (1) of the three (3) WPCLF Nominations that have been approved is for Sewer Lining and Manhole Rehab/Replacement. The Sewer Lining and Manhole Rehab/Replacement Project is to line the sanitary sewer between 5^th & Jefferson to 4^th Street; to rehabilitate (line) the manhole that is also located between 5th & Jefferson to 4th Street; and at 4^th Street replace two (2) manholes with one (1) if possible. Replacing the two (2) with one (1) or installing two (2) new manholes in a slightly different alignment will eliminate a 90 degree turn in the existing sewer and create reduced and better functioning angles. The design/planning nomination was approved for a WPCLF Loan in the amount of up to $43,500.

The actual application for the WPCLF design/planning loan will be submitted in the near future, with an anticipated approval on or after April 1^st, 2023.

Obviously, the next step is to enter into a contract with an engineer to prepare plans & bid specifications. W.E. Quicksall was chosen through the statutory process and assisted in preparing preliminary estimates for both the design and construction as part of the nomination/application process. W.E. Quicksall has submitted a proposed contract for the Sewer Lining and Manhole Rehab/Replacement Project which is being reviewed. It is in the amount of $33,000. The scope was expanded to include potential realignment at 4^th Street to either eliminate a manhole or relocate to remove the 90-degree turn. It is under what has been approved by EPA/WPCLF.

Ambulance Purchase. The original price for the purchase of a 2023 Dodge 5500 4X4 Diesel Chassis " Custom Type 1" Ambulance built by Lifeline was in the amount of $255,132. The Fire Chief has received a revised price for the in the amount of $276,534.00. The increase reasons are listed as:

• $12,068.00 for a 2023 chassis.
• $6,000 for a Lifeline “surcharge”
• The remaining according to Chief Colucy is for undocumented “additions” the Fire Department authorized.

At the time of the passage of the ordinance, the Chief informed Council that we would get a price reduction for a 2022 chassis. If not, the price would remain the same. We received a work order with a complete breakdown that included a 2022 chassis that REDUCED the price from $255,132 to $253,536 for the 2022 versus 2023 chassis. Note that the price difference at that time was $1,596, not $12,000. At the time, I recall that we passed the ordinance so that we could get 1 of 4 2022 chassis available if we acted immediately. I also remember in the next day or so being told we got the request in on time (as evidenced in the detailed work order).

In addition, we acted quickly so we could get a 2022 so we could get our ambulance faster. We are now projecting far beyond the original delivery date and are incurring expenses to keep the old ambulance in service in the meantime.Pfund didn’t change their price for a chassis when it went from 2023 to 2022. The original quote was for $255,132 for 2023, and when they changed it to 2022 all they changed was the year – the price remained constant. Pfund initially quoted a 2023 at the same price!

The State of Ohio Cooperative Purchasing Program is reviewing the issue. At this point, the Department of Administrative Services (DAS) who administers the program are attempting to negotiate this price down. If Pfund (Life Line) is unwilling, the Village will need to make a choice to either pay the new price, attempt to continue to pursue negotiated something else on their own with Pfund, or cancel the order and purchase elsewhere.

OPWC Tuscarawas/Locustdale/Pinewood Water Line Replacement Project. We are still waiting for the weather to improve in the Spring so that the trenches can be restored in a more permanent manner.

Electric Building. Council awarded a contract for the Electric Building to RBS in the amount of $964,000. A contract is in place. A pre-construction meeting has been scheduled.

A “loose end” on the Electric Building is funding. While Council has been discussing how the Building is to be paid for, as well as the “transfer” of the existing Electric Buildings to the Street Department and a portion of the Street Department to the Police Department since the project was proposed, there is nothing in place that documents/memorializes the payment structure we have been discussing. I have taken the liberty to draft an ordinance that lays out the reasoning and memorializes the proposed payment structure for Council to review.

OPWC Park Drive Phase 1. Council awarded a contract for Park Drive Phase 1 to Northstar Asphalt based on the base bid PLUS Alternate #1 in the amount of $319,318. The $319,318 is split up with $140,584 from OPWC, $20,090 from Capital Improvement, and the remaining $158,644 from the Street Improvement Fund. We are finalizing the contract before scheduling a pre-construction meeting.

Street Sweeping. The Village received a quotation for annual sweeping from Reilly Sweeping, who has been sweeping Village streets. 

	2023	2022	2021	2020
Spring Sweeping - Initial	$2,881	$2,693	$2,565	$2,514
Before Memorial Day	$2,881	$2,693	$2,565	$2,514
Before July 4th	$2,496	$2,333	$2,221	$2,178
Before Labor Day	$2,117	$1,979	$1,884	$1,847

It is a 7% increase. Last year was a 5% increase. Last year we did four (4) sweepings. We used to also do a sweeping before Thanksgiving as well, but inevitably that sweeping fell during leaf pick-up and didn’t make sense to have done with leaves still falling.

My intention is to award the street sweeping contract to Reilly Sweeping again this year for four (4) sweepings at a cost of $10,375 unless Council has an objection, so that we can get on the schedule for 2023.

Electric Department – Potential Battery Storage Project. I am still in the process of preparing specifications for a Battery Storage Project. Currently, that means I am trying to get the size confirmed through AMP and GPD.

AMP Transmission (AMPT) Asset Inventory Project. AMP Transmission has contacted Brewster in relation to an Asset Inventory Project they are conducting with members across the AMPT footprint.  In a nutshell the Asset Inventory Project will put AMP in a better position to know what each participating entity has in place in their transmission infrastructure. Ultimately this should lead to an inventory so that what replacement parts are needed, long term standardization so that there are not as many different replacement parts needed, and then how we can all work together to make sure we have an adequate supply of replacement parts and where we can get to them in the event of an outage. Brewster has been scheduled for March 22, 2023.

Community Reinvestment Area (CRA) – Residential. The CRA Housing Council meets annually so that the Village’s annual report can be submitted to the State of Ohio.

One of the requirements for residential tax abatements granted in a CRA is that housing council be appointed. The CRA Housing Council’s is tasked with making an annual inspection of the properties within the community reinvestment area for which an exemption has been granted. I have been informed by the Stark County Auditor’s Office that the one (1) property that an exemption has been granted for last year at 771 McKinley Ave SW abatement has expired.

With that said, even though an annual inspection is not necessary is to ascertain that the improvements for which the abatement has been granted have been constructed (they have) and are still in use (haven’t burned down etc.), we still need to have the CRA Housing Council meet for reporting purposes.

Ohio Revised code establishes that the CRA Housing Council is comprised of seven (7) total members. Our CRA Housing Council is comprised of:

 

• two members appointed by the Mayor (needs appointments)

Mayor Charles Hawk (3-year term effective January 1, 2020 expired December 31, 2022)
Sydney Radich (3-year term effective January 1, 2020 expired December 31, 2022)

• two members appointed by Council (no action necessary)

Jerry Layne (2-year term effective January 1, 2022 expires December 31, 2023)
Ken Damewood (2-year term effective January 1, 2022 expired December 31, 2023)

• one member appointed by the Planning Commission

VACANT

• two members appointed by a majority of the foregoing members, who shall be residents of the political subdivision.

Ray Heitger (3-year term effective January 1, 2020 expired December 31, 2022)
Andrew Hess (3-year term effective January 1, 2020 expired December 31, 2022)

We will need to schedule a meeting of the Brewster CRA Housing Council in March before a Council meeting. The agenda will be for the Housing Council to verify the properties have been inspected and that the abatement should continue or be terminated.

Community Reinvestment Area (CRA) Commercial – Brewster Dairy. The process for submitting the Village’s annual report for commercial abatements (Brewster Dairy only active commercial abatement) is different than that for residential CRA abatements. The abatement must be reviewed annually. It is initially reviewed by the Stark County Tax Incentive Review Committee (TIRC) meeting. The Tax Incentive Review Council (TIRC) is established by Ohio Revised Code 5709.85 and Brewster’s enabling legislation to be made up of:

 

• Three representatives appointed by the Board of County Commissioners
• Two appointed by the Mayor with the concurrence of Council
• The County Auditor (or their designee)
• A representative from the affected Board of Education in the CRA (Fairless)

 

The TIRC meeting has been set for March 14^th. Last year the Mayor recommended the appointment of John Anthony and Mike Miller to the Tax Incentive Review Council and Council confirmed those appointments by motion. Once the Village receives the recommendation of the Stark County TIRC to continue/modify/reject (terminate) the CRA Commercial Tax Incentive Agreement with Brewster Dairy, Inc. continue the tax abatement for Brewster Cheese legislation will need to be passed on an emergency basis to affirm or disagree with that recommendation so that a timely report (March 31st deadline) can be filed with the State of Ohio.

Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:

These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.

 

Efficiency Smart – Expansion of Current HVAC Rebate Offerings. On March 1, Efficiency Smart will introduce a $100 rebate on qualifying central air conditioners and a $50 rebate on qualifying window air conditioners. This will expand their current HVAC rebate offerings and give residential customers additional options to save energy in their homes. Efficiency Smart expects the new window air conditioner rebates to be of particular benefit to renters as they have fewer opportunities to make upgrades in their homes.

To kick off and raise awareness of these new rebates, Efficiency Smart will be giving away a window air conditioner on their Facebook page starting on March 1.  Residents who comment on our post with what they are most looking forward to this summer will be entered into a drawing to win a window air conditioner. Residents will have one week to enter.

VILLAGE MAYOR: Charles Hawk

 

VILLAGE CLERK-TREASURER: Kris King

 

 

OLD or NEW BUSINESS: Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to appoint VA Mike Miller and Solicitor John Anthony to the Stark County Tax Incentive Review Committee.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried approve the $250 donation to the OML for a lobbyist and action committee.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to schedule a Tree Board meeting on March 20^th at 6:30pm.  The vote: All yes.

 

COUNCIL MEMBER HILIARD MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to schedule a Council of the Whole meeting to discuss the Hillview agreement and legislation if Solicitor Anthony is able to attend (possibly virtually).  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the street sweeping for 2023.  The vote: All yes.

 

The Mayor asked if there was anything else and VA Miller brought up a quote from Engineering Associates for $20,500 for Hillview and also Wheeling Erie Reality for the Hillview easement for $7,725, Quicksall Engineering for the Manhole Project and the Jefferson Relining Project.  There were no motions made.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to schedule a Housing Council meeting on March 20^th at 6:50 pm.   The vote: All yes.

 

VILLAGE SPEAKS (Communications received by Council Members from Village Residents):

 

Council Member Hilliard asked when the north side of the underpass was going to be repaired.  VA Miller stated they had started today.

 

Council Member Schwab asked when the north side traffic light would be fixed,  VA Miller stated that the part was still on backorder. 

 

VA Miller stated that the boxes for the East Main Street lights are still on backorder too.He also stated that parts for the crosswalk on ST RT 62 are also on backorder so the Electric Department removed parts from the crosswalk on 7^th Street since that crosswalk leads directly into a fence.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 7:48 pm.  The vote: All yes.

 

Respectfully submitted,

Kris King, Clerk-Treasurer

Charles Hawk, Mayor