February 21, 2023 - Meeting Minutes - Amended 3/06/2023

 
MINUTES
BREWSTER VILLAGE COUNCIL
FEBRUARY 21, 2023
7:00 P.M.
 
Brewster Village Council met in regular session with Mayor Charles B. Hawk presiding.
 
The meeting took place in the Brewster Community Room.
 
Council Members bowed their heads for the invocation provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.
 
MEMBERS PRESENT:
David Godwin, Council Member                Tom Hilliard, Council Member                   
Brett Long, Council Member                      Sydney Radich, Council Member              
Mike Schwab, Council Member
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to excuse Council Member Dale Fox from this evening’s meeting.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to excuse Council Member VA Michael Miller from this evening’s meeting.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to excuse Council Member Solicitor John Anthony from this evening’s meeting.  The vote: All yes.
 
VILLAGE OFFICIALS:
Kris King, Clerk-Treasurer
 
MINUTES FROM THE FEBRUARY 6, 2023 REGULAR COUNCIL MEETING:
Mayor Hawk asked if there were any additions or deletions to the February 6, 2023 Council meeting minutes. There were no additions or changes.
 
Clerk-Treasurer Kris King stated that she missed putting the first reading for authorizing the agreement with Hillview for a sanitary sewer project.
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to amend the minutes to add the Hillview Sanitary Sewer legislation to the February 6, 2023 meeting minutes.  The vote: All yes
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the minutes as amended. The vote: All yes.
 
PRESENTATION OF BILLS:
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $407,898.72. The vote: All yes.
 
AUDIENCE:
Fire Chief Chris Colucy, Police Chief Nathan Taylor and Matthew Bretz were in attendance.
 
PRESENTATION OF GUESTS:
There were no guests.
 
CONSIDERATION OF ORDINANCES: Titles of each read by Mayor Charles B. Hawk.
THIRD READING: A Resolution Acting on the Recommendation by the Stark County Tax Incentive Review Council (TIRC) Regarding the CRA Commercial Tax Incentive (Agreement) with Brewster Cheese.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to table the legislation.  The vote: All yes.

SECOND READING: An Ordinance Amending Ordinance74-2021 that Authorized the Purchase of a 2023 Dodge 5500 4X4 Diesel Chassis and Lifeline “Custom Type 1” Ambulance.
 
SECOND READING: An Ordinance Establishing Permanent Appropriations for the Fiscal Year 2023 and declaring an emergency on third reading.
 
SECOND READING: An Ordinance Amending Ordinance 17-2022 Quarterly Transfers from the General Fund and Quarterly Transfers from the 1% Municipal Income Tax and declaring an emergency at third reading.
 
SECOND READING: An Ordinance Amending Ordinance 94-2017 to revise 3.02 Employee Hours of Work Non-Exempt Employee Policy and the Addition of the Policy as Revised to the Village Employee Handbook.
 
SECOND READING: An Ordinance Amending Ordinance 39-2017 to Revise 3.05 Employee Overtime Policy and the Addition of the Policy as Revised to the Village Employee Handbook.
 
SECOND READING: An Ordinance Authorizing the Awarding of a Contract for the 2023 Brewster Paving Contract.
 
FIRST READING: An Ordinance Authorizing the Awarding of a Contract for the 2023 Brewster Paving Contract.
 

SECOND READING: A resolution authorizing the Village Administrator to prepare and submit an application to the Ohio Public Works Commission State Capital Improvement. (Missed in the minutes, added by motion on 03-06-23).

 
MUNICIPAL DEPARTMENT REPORTS:
A. POLICE DEPARTMENT: Chief Nathan Taylor
  1. Three officers are going to Critical Incident Training (CIT), the plan is to have all officers trained by the end of the year.
  2. The Police Department is asking that anyone seeing anything suspicious to please report it immediately.  There have been a few incidents of stolen cars lately.
  3. There needs to be a decision made concerning the MOU with Beach City Police Department.
  4. The Chief is currently looking to replace the oldest cruiser.  It is looking to be at least 2024 before anything is available.
  5. We are still waiting on the parts for Car #3.
  6. There has been issues with dispatch about radio frequencies and assigned channels.   IT has been decided that we will continue to share frequencies with Canal Fulton/Lawrence Township.  Which in the Chief’s opinion is a good thing for officer safety.
  7. Council Member Godwin stated Beach City doesn’t want to pay someone for the night shift.  Chief Taylor stated that once we have an officer on-site, they cannot leave to come back to Brewster for an emergency here until the call is complete.  Mayor Hawk stated that the department’s first concern is the residents of Brewster.
  8. Council Member Hilliard stated that we do not to purchase the same vehicles that we had issues with. Chief Taylor stated that Dodge has been having front-end issues.  We can go through Ford but we can’t bid those until August and probably would not get a vehicle until 2025.
B. FIRE DEPARTMENT: Chief Chris Colucy
  1. Year-to-date calls: 135.
  2. We are waiting for results of the pumper grant.
  3. The Chief then discussed a SAFER Grant.  This is for full-time firefighters only.  It would pay for 4 employees on station around the clock.  IT would cost the Village zero dollars.  Essentially if we received the grant, we would need to hire 12 full-time employees.  The clerk would have to come up with the cost.  Deadline for this application is mid-March.  It was asked what happens after the four years.  The Chief stated that the Village can reapply.  If it does not receive it the second time, the Village can just lay the full-timers off and return to the current level.  He also stated that by then, the building will be paid off and if the levy renews, there will be enough money to have two employees on station 24/7.
  4. Council Member Mike Schwab was out walking past the rail yards and considering what happened in East Palestine.  He asked if the Fire Department was still performing mock disasters.  The Chief stated that in Brewster the trains go a maximum of 10 MPH.  In East Palestine the trains travel anywhere from 40-60 MPH.  The Chief is more worried about accidents at the Dairy than he is at the railroad.  The Dairy performs mock disasters once a year.
  5. Council Member Schwab asked if it would be beneficial for the Village to purchase and train the Fire Department on a drone.  Mayor Hawk explained that this has been discussed and an actual stipend has been assigned for employees to receive a drone license.  A drone has not been purchased yet.
 
VILLAGE SOLICITOR: John Anthony
  1. Council Member Schwab asked where the Village is with the agreement with Hillview on the sanitary sewer project.  Mayor Hawk stated that VA Miller and Solicitor Anthony have been in contact with Hillview’s lawyer, and they have yet to come to a conclusion on the agreement.
 
COMMUNICATIONS:
  1. MCTV-Notification that if anyone has concerns about the increase in rates to please contact MCTV directly.
  2. Council Member Godwin reported that the Ohio Municipal League (OML) is creating an action committee to do advocacy work that he would like to represent the Village.  The OML is asking for communities to donate $250 to join.
 
VILLAGE ADMINISTRATOR: Mike Miller
Administrator’s report for period 2/7/2023 through 2/21/2023:
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the report as emailed to Council.  The vote: All yes.
2023 Paving Program. On February 14th bids were opened for the 2023 Brewster Paving Program. The base bid included:
  • Jackson NE                                          from Barber to Superior
  • Jackson NE                                          from Superior to Huron
  • Superior NE                                        from Wabash to Mohican
  • Tuscarawas NW                from Harmon to North Terminus
The estimate for the base bid is $176,518.50.
Alternates #1 and #2 are both for West Main from Lincoln to McKinley. Alternate #1 involves just milling and filling. Alternate #1 estimate is $89,746.50. Alternate #2 involves narrowing West Main from 44 feet to 36 feet and would include additional tear out and new curb on the south side. The estimate for Alternate #2 is $179,056.
Finally, Alternate #3 is to add 1st Street SW from Grant to Lincoln. That estimate is $50,624.50.
As previously communicated, bidding the 2023 Paving Program out in this fashion allows Council to make determinations AFTER we get ACTUAL costs – not projected based on the Park Drive bids and the 2023 Paving Bids. Council can choose just the Base plus Alternate 1 OR Alternate 2 AND/OR Alternate 3. The bid tabulation is as follows:

BIDDER

Base Bid

Alternate #1

Alternate #2

Alternate #3

Barbicas Construction

$155,078.50

$87,837.50

$134,837.00

$47,786.00

Kingsway Services

$168,369.01

$79,993.75

$184,430.96

$46,613.16

Shelly Company

$168,626.25

$85,449.50

$250,679.85

$49,982.50

Geauga Highway

$171,818.00

$84,191.80

$207,557.96

$49,167.00

Northstar Asphalt

$185,075.00

$78,536.00

$158,853.15

$48,774.00

 

 

 

 

 

Estimate

$176,518.50

$89,746.59

$176,056.00

$50,624.50

Estimate plus 10%

$194,170.35

$98,721.15

$196,961.60

$55,686.95
 
The award of a contract for Park Drive Phase 1 determined how much is still available for paving. The Village’s OPWC Grant for Park Drive Phase 1 Project is $140,584. Using the combined low bid for the base bid PLUS Alternate #1 of $319,318, and subtracting $140,584, leaves a projected balance of $178,734 for the 2023 Paving Program.
 
Based on the amount available, I am recommending that Council award the contract for the 2023 Paving Program to Barbicas Construction of Akron, Ohio in the amount of $155,078.50. That amount is based on estimated quantities and may vary depending on the final quantities.
As a reminder, some lower rated streets that might have been on the paving list are slated to have construction on them because of current or future water line replacement projects. It would make no sense to pave a street only to have a trench settle after or a year (or two) later come back and dig up a trench for water line replacement.
In expanding on the thought I expressed to Council that we may want to look at having West Main be Brewster’s OPWC Project we submit for the 2023 round, based on the low bid the cost to pave West Main at its current width is $87,837.50. The cost to narrow West Main including new curb and gutter on the south side of the street is $134,837.00 based on the low bid. Based on the OPWC scoring system, the Village can get 10 points for funding by asking for 49% of the cost, with a 51% match. So, if the Village were to apply for OPWC funding (grant) for West Main narrowing, it would potentially get $66,070 in an OPWC grant and its 51% share would be $68,767. That means if the Village got an OPWC grant to narrow West Main it would spend $19,070.50 less in Village funds than to just repave it as is. It would also get new curb and gutter on the south side plus save in the future every time West Main had to be repaved.
I recommend that Council authorize submitting West Main Paving and Rehabilitation Project as a 2023 OPWC Application.
Hillview Mobile Home Park Sanitary Sewer “Project” – WPCLF Design/Planning Loan. The Village’s WPCLF loan applications for the construction of a pump station (as well as a force main, and manhole to connect Hillview Mobile Home Park to the Village of Brewster’s sanitary sewer system) has been approved for a design/planning loan and a construction loan. Council approved making a formal loan application February 6th, 2023.
The WPCLF loan application has been submitted. The next step is once the application is approved (tentatively March 1st) is to hire an engineer. For the Hillview project the answer was pretty straightforward, in that the Village had already hired Engineering Associates in the past to do preliminary plans, and we have used them to update the estimate as part of the nomination/application process.
Engineering Associates has presented a proposal. It has been updated to include all engineering services during the design phase engineering services, which include a sewer easement description, EPA permit fee, and Facility Plan items to the original scope of work, and has added the EPA mandatory Federal Cross Cutters language. I have asked it to be revised for clarity and simplicity to split the design out from the hopefully/potential eventual construction administration portion, as the initial loan is for Design/Planning only. I communicated to EA that this is a very sensitive project, and the Village doesn’t want to get ahead of itself making a commitment to construction until AFTER a WPCLF construction loan is approved.
So, for the WPCLF design/planning loan, the following is the breakdown of the revised services and costs:
  • Detailed design                              $13,500
  • Sewer Easement                              $2,000
  • EPA permit fee                                 $2,000
  • Facility plans                                    $3,000
Total                                                     $20,500
Keep in mind there is another cost of $7,725 for West Erie Realty Solutions has submitted an agreement to do the appraisal and “negotiations” in compliance with “Title II and III of the Uniform Relocation Assistance and Real Property Acquisition and Policies Act of 1970 (P.L.91-646)” to do the appraisal and “negotiations” for the easement.
 
Both costs are covered by the up to $41,000 design/planning loan. While both are within the administrator’s authority to enter into a contract, I will be asking Council to “ratify” entering into both contracts.
Brewster Sanitary Manholes Project – WPCLF Loan(s).  One (1) of the three (3) WPCLF Nominations that have been approved is for Manhole Construction. The Manhole Construction Project is to construct two (2) manholes between McKinley and the Levee Gate where none exist in approximately 1300 feet of sanitary sewer line. The design/planning nomination was approved for a WPCLF Loan in the amount of up to $30,000.
The actual application for the WPCLF design/planning loan will be submitted sometime before the end of February, with an anticipated approval on or after April 1st, 2023.
Obviously, the next step is to enter into a contract with an engineer to prepare plans & bid specifications. W.E. Quicksall was chosen through the statutory process and assisted in preparing preliminary estimates for both the design and construction as part of the nomination/application process. W.E. Quicksall has submitted a proposed contract for the Manhole Construction Project which is being reviewed. It is in the amount of $25,000. The scope was expanded to include additional coordination with the US Corps of Engineers to construct access to the manhole between Wabash and the Levee Gate for construction of a narrow access “road” at elevation so that the manhole can be accessed even during flood events. It is under what has been approved by EPA/WPCLF.
While it is within the Administrator’s authority to enter into a contract, I will be asking Council to “ratify” entering into the contract.
Brewster Sanitary Sewer Lining and Manhole Rehab/Replacement Project – WPCLF Loan(s).  One (1) of the three (3) WPCLF Nominations that have been approved is for Sewer Lining and Manhole Rehab/Replacement. The Sewer Lining and Manhole Rehab/Replacement Project is to line the sanitary sewer between 5th & Jefferson to 4th Street; to rehabilitate (line) the manhole that is also located between 5th & Jefferson to 4th Street; and at 4th Street replace two (2) manholes with one (1) if possible. Replacing the two (2) with one (1) or installing two (2) new manholes in a slightly different alignment will eliminate a 90 degree turn in the existing sewer and create reduced and better functioning angles. The design/planning nomination was approved for a WPCLF Loan in the amount of up to $43,500.
The actual application for the WPCLF design/planning loan will be submitted sometime before the end of February, with an anticipated approval on or after April 1st, 2023.
Obviously, the next step is to enter into a contract with an engineer to prepare plans & bid specifications. W.E. Quicksall was chosen through the statutory process and assisted in preparing preliminary estimates for both the design and construction as part of the nomination/application process. W.E. Quicksall has submitted a proposed contract for the Sewer Lining and Manhole Rehab/Replacement Project which is being reviewed. It is in the amount of $33,000. The scope was expanded to include potential realignment at 4th Street to either eliminate a manhole or relocate to remove the 90-degree turn. It is under what has been approved by EPA/WPCLF.
While it is within the Administrator’s authority to enter into a contract, I will be asking Council to “ratify” entering into the contract.
Ambulance Purchase. The original price for the purchase of a 2023 Dodge 5500 4X4 Diesel Chassis " Custom Type 1" Ambulance built by Lifeline was in the amount of $255,132. The Fire Chief has received a revised price for the in the amount of $276,534.00. The increase reasons are listed as:
  • $12,068.00 for a 2023 chassis.
  • $6,000 for a Lifeline “surcharge”
  • The remaining according to Chief Colucy is for undocumented “additions” the Fire Department authorized.
At the time of the passage of the ordinance, the Chief informed Council that we would get a price reduction for a 2022 chassis. If not, the price would remain the same. We received a work order with a complete breakdown that included a 2022 chassis that REDUCED the price from $255,132 to $253,536 for the 2022 versus 2023 chassis. Note that the price difference at that time was $1,596, not $12,000. At the time, I recall that we passed the ordinance so that we could get 1 of 4 2022 chassis available if we acted immediately. I also remember in the next day or so being told we got the request in on time (as evidenced in the detailed work order).
In addition, we acted quickly so we could get a 2022 so we could get our ambulance faster. We are now projecting far beyond the original delivery date and are incurring expenses to keep the old ambulance in service in the meantime.
The State of Ohio Cooperative Purchasing Program is reviewing the issue. Some of the questions I have are:
  • Where is the detailed cost quote for the original $255,132 contract/quote dated December 16, 2021?
  • What does the CURRENT detailed cost quote include – especially different from the initial quote.
  • WHAT justifies the three (3) elements of the cost increase?
  • How can a vendor enrolled/bidding through the State Cooperative Purchasing Program add a “surcharge” after giving fixed prices?
  • Should we contact the State Cooperative Purchasing Program? Since this was purchased via State Cooperative Purchasing, they are more familiar with what bidders/vendors can do. We cannot be the only one they are pulling this on.
  • What changes the Fire Chief has approved and/or what modifications has he made to the contract? 
  • What are the “other” things that were added changed that added cost?
  • Since Council approved the Ambulance contract, why has Council not been advised of changes to the contract specs and the resulting cost increase before any changes were made?
I will continue to keep Council informed.
OPWC Tuscarawas/Locustdale/Pinewood Water Line Replacement Project. We are still waiting for the weather to improve in the Spring so that the trenches can be restored in a more permanent manner.
Electric Building. Council awarded a contract for the Electric Building to RBS in the amount of $964,000. We are finalizing the contract before scheduling a pre-construction meeting.
OPWC Park Drive Phase 1. Council awarded a contract for Park Drive Phase 1 to Northstar Asphalt based on the base bid PLUS Alternate #1 in the amount of $319,318. The $319,318 is split up with $140,584 from OPWC, $20,090 from Capital Improvement, and the remaining $158,644 from the Street Improvement Fund. We are finalizing the contract before scheduling a pre-construction meeting.
Electric Department – Potential Battery Storage Project. I am still in the process of preparing specifications for a Battery Storage Project. Currently, that means I am trying to get the size confirmed through AMP and GPD.
Efficiency Smart – Trivia Contest. Efficiency Smart is going to run “Trivia Tuesday” on their Facebook page this November. Efficiency Smart had lots of engagement from this contest the past two years, and they are excited to run it again. Each Tuesday in November, they will post a new trivia question on their Facebook page. Those who answer correctly will be entered to win an energy efficiency kit. Efficiency Smart will randomly select one winner each week. For each Trivia Tuesday question answered, they are also going to award an entry into a drawing for a $100 Visa Gift card, so residents can participate each week for more chances to win.
Efficiency Smart – Thermostat Promotion. Efficiency Smart is offering special Black Friday Deals on smart thermostats through their Online Savings store from November 14 through December 1.
Residents can save up to $170 on a smart thermostat during the promotion. This is a good opportunity for electric customers, as some smart thermostat models will be available for free after the additional savings. Efficiency Smart will be sharing details about this promotion on their Facebook and Twitter pages on November 16th.
Efficiency Smart – Expansion of Current HVAC Rebate Offerings. On March 1, Efficiency Smart will introduce a $100 rebate on qualifying central air conditioners and a $50 rebate on qualifying window air conditioners. This will expand their current HVAC rebate offerings and give residential customers additional options to save energy in their homes. Efficiency Smart expects the new window air conditioner rebates to be of particular benefit to renters as they have fewer opportunities to make upgrades in their homes.
To kick off and raise awareness of these new rebates, Efficiency Smart will be giving away a window air conditioner on their Facebook page at the start of March.
CRA – Brewster Dairy (Brewster Cheese) CRA (Commercial). Brewster Cheese has a Community Reinvestment Act (CRA) property tax abatement, which must be reviewed annually. It is initially reviewed by the Stark County Tax Incentive Review Committee (TIRC) meeting. Last year the meeting was held on Monday March 14th, but there has not been a date set for this year yet. Once the Village receives the recommendation of the Stark County TIRC to continue/modify/reject (terminate) the CRA Commercial Tax Incentive Agreement with Brewster Dairy, Inc. continue the tax abatement for Brewster Cheese. At THAT point the legislation will need to be passed on an emergency basis so that so that it can be timely reported (March 31st deadline) to the State of Ohio.
Safe Routes to Schools Project. The Village has submitted an invoice to Fairless Local Schools to reimburse the Village the required $35,000 payment to ODOT upon successful completion of the Safe Routes to Schools Project.
Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:
  1. Corner of Needham & Harriman – catch basin collapse.
  2. Dartmouth/Amherst relief line. Easement has been signed. Need surveyor to set pins. Work to start when it can be scheduled and weather permits.
  3. East end of 1st Street SE. Will have to coordinate with US Army Corps of Engineers.
  4. Open ditch east of Mohican. We are consulting with Stark County Soil & Water.
  5. Drainage from Harmon west of 264 Harmon. Survey needs to be completed.
  6. Drainage on north side of 7th west of Baymere.
These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.
VILLAGE MAYOR: Charles Hawk
  1. Old Fashioned Christmas meeting: February 22, 2023 at 10:00 am in the new Community Room.
  2. Welty Cemetery meeting: March 8, 2023 at 9:00 am in the Community Room.
 
VILLAGE CLERK-TREASURER: Kris King
  1. The Clerk asked Council to review and initial the check register.
  2. The Clerk received a visit from resident Mark Akers.  Mr. Akers brought a donation for flags.  He stated he moved to Brewster about four years ago and said that Brewster was such a beautiful and well-maintained community that he was proud to be a part of it.
  3. Council Member Godwin asked if it would be better to take care of the organizations at the beginning of the year instead of throughout the year.  Clerk King stated the fund doesn’t have enough money at the beginning of the year in the fund.  We are still looking for residents to volunteer to be members of the Recreation Board.  The Mayor has made arrangements for the Easter Egg Hunt for this year.
COMMITTEES or COUNCIL REPORTS:The Goal of committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.
Mayor reported the following:
The Planning Commission met on Thursday, February 16, 2023 at 6:00 pm to discuss a proposed zoning change for parcel 7001551 from R-3 (Single, two, and multiple family) to B-1 (Neighborhood Business). The Planning Commission voted to disapprove the proposed zoning change
 
At this point in accordance with our process, Council needs to set a Public Hearing to discuss the recommendation of the Planning Commission from the 02-16-2023 zone change request meeting.  VA Miller is recommending the meeting be scheduled for April 3rd at 6:00 pm.
 
Also, at the Thursday, February 16, 2023 Planning Commission Meeting a conditional use permit in the form of a Planned Use Development for Parcels 10014304 and 7001901 was also presented.   The Planning Commission will consider the submission/plat at the preliminary plan stage of the process. 
 
Council Member and Finance Committee Chairman Schwab provided a handout concerning the Water Debt Fund.  It provided information on current and future debt.  He agrees with the Clerk’s recommendation to increase the Water Debt deposit from $1,000/month to $3,100/month.  Council Member Schwab will make a motion to create legislation for this adjustment.
 
Council Member and Finance Committee Chairman Schwab provided a handout concerning the wage for the Clerk-Treasurer position for 2024-2028.  This wage must be determined prior to the cutoff of filing a petition to run for the position.  The printout provided a history of the salary and a recommendation.    Council Member Schwab will make a motion to create legislation for this adjustment.
 
Council Member Schwab provided a printout from an app called Map my Walk to show the distance a person walks when doing a lap on the walking path.  A single lap is .64 miles.  Council Member Schwab encourages everyone to use the walking path and get out there and get some exercise.
 
PENDING EXPENDITURE REQUESTS:
 
PENDING PROPOSALS FROM PAST MEETINGS:

OLD or NEW BUSINESS: Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the Mayor’s recommendation to hire Matthew Bretz as a part-time Police Officer pending a drug test and physical.  The vote: All yes.
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to schedule a Public Hearing on April 3, 2023 at 6:00 pm in the Community Room to discuss the Planning Commission’s recommendation to disapprove the application for a zoning change at the north side car wash (parcel 7001551) from R-3 to B-1 and to create legislation to approve the Planning Commission’s rezoning recommendation from their 02/16/23 meeting.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to create legislation to authorize the Village Administrator to and submit an application for a 2023 OPWC grant for 49% with the Village match of 51% for the West Main Rehabilitation Project and execute contracts as required.  The vote: Schwab, yes; Godwin, abstain, Hilliard, yes; Long, yes; Radich, yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to create legislation to amend Ordinance 19-2020 to increase the monthly deposit from water revenues to the Water Debt Fund from the current $1,000 to $3,100 to cover the new debts realized from the Water Filter Media Project and the Tuscarawas/Pinewood/Locustdale Waterline Replacement Project.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation to amend Ordinance 39-2019 to provide the Clerk-Treasurer position with an increase in compensation provided for this elected position’s next term of office of 2024-2028 in the manner outlined in the handout provided during Council Reports.  The vote: All yes.
 
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
Council Member Godwin reported that residents are excited about the potential purchase of Belloni Foods by another grocery store.
 
AUDIENCE COMMENTS:
Fire Chief Colucy stated the ordinance for the purchase of the new ambulance needs changed from a 4500 to a 5500.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to amend the ambulance purchase ordinance to reflect that it is a 5500 not a 4500.  The vote: All yes.
 
 
COUNCIL MEMBER RADICH MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to adjourn the meeting at 8:03 pm.  The vote: All yes.
 
Respectfully submitted,
 
Kris King, Clerk-Treasurer
 
Charles Hawk, Mayor