July 6, 2020 - Meeting Minutes

MINUTES
BREWSTER VILLAGE COUNCIL
JULY 6, 2020
7:00 P.M.
 
Due to the COVID-19, this meeting was held in the fire station bay to allow for social distancing.  Notification was sent to the Massillon Independent, the Far Corner, posted on the front doors, and posted on the BrewsterOhio.com website.
 
Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.
 
7:00 P.M. – CALL TO ORDER
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to excuse Council Member Hilliard from this evening’s meeting.  The vote: All yes.
 
Council Members bowed their heads for the invocation provided by Clerk-Treasurer
Kris King followed by the Pledge of Allegiance to the flag.
 
MEMBERS PRESENT:
Charles Hawk, Mayor
Dale Fox, Council Member                          Andrew Hess, Council Member                 
Brett Long, Council Member                        Sydney Radich, Council Member
Mike Schwab, Council Member
 
VILLAGE OFFICIALS:
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer
Michael L Miller, Village Administrator
 
MINUTES FROM THE JUNE 15, 2020 REGULAR COUNCIL MEETING:
Mayor Chuck Hawk asked if there were any additions or deletions to the June 15, 2020 Council meeting minutes.
 
Clerk King stated that in the last minutes there were two errors that need corrected:
  1. July 18th band is “Wing It” not “Whip It”
  2. Under Old/New Business-the motion to expend $12,100 was for the retaining wall not radios.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to make the corrections.  The vote: All yes.
 
COUNCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the minutes as amended.  The Vote: all yes.
 
PRESENTATION OF BILLS:
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $ 927,701.14.  The vote: All vote: All yes.
 
AUDIENCE:
Phillip Berresford spoke for his mother, Claudia Berresford of 284 Second Street SE, who was also present.  The family has purchased the property that is currently a swamp on East Main Street.  In the past this area has been an eyesore and a breeding place for mosquitoes.  They have been cleaning it up and making it more aesthetic to the community.  The eventual goal is to clean it up and donate it to the Village as a park.  This project has been very therapeutic to Mr. Jim Berresford as he suffers from health issues as a result of his service in the Vietnam War and agent orange exposure.  Mr. Phillip Berresford explained that sometime back in the 70’s, a storm sewer runoff pipe had been put in that emptied onto the property.  It is illegal according to Mr. Berresford to put storm water on private property.  There has also been another storm pipe placed parallel to the first one.  The family would like the Village to extend the drainage pipe to drain into the designated ditch located farther into the property. VA Mike Miller stated the second pipe was only a temporary measure to make sure the road was being properly drained and didn’t become a sheet of ice.  90% of the runoff will be eliminated with the completion of the East Main Street Paving Project.  It will be run all the way to the ditch once the curb is set.  He estimates between $20-30K in materials to complete the proper drainage to the designated ditch.
 
Police Sergeant Denise Rossiter, Fire Chief Chris Colucy, Lila Killy, Scott Killy, Jennifer Creter, and Courtney Creter were also in attendance.
 
PRESENTATION OF GUESTS:
There were no guests.
 
CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony
ORDINANCE 42-2020: An Ordinance authorizing all actions necessary to support the continuation of a Governmental Natural Gas Aggregation program and declaring an emergency was given first reading.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation for forward for passage.  The vote: All yes.
 
Council Member Schwab asked the Village Administrator to explain the ordinance.  VA Miller stated that our gas aggregation two-year contract expires in September.  He has been looking to find the best price for the residents and locked it in.  The best price he found held penalties for early terminations for residents up to $200.  Council has expressed in the past that they do not want a contract that contains any penalties.  The next company is the current company that we have a contract with.  This time they are offering a three-year contract and allows the Village to set the preferential price.  The VA will be watching gas and oil prices, hurricanes and other factors to decide when to strike to set the adder.
 
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All Yes.
 
RESOLUTION 43-2020: A Resolution Amending and Appropriating $64,487.33 for the CARES Act-State Fund and Declaring an Emergency was given first reading.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation for forward for passage.  The vote: All yes.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as presented.  The vote: All Yes.
 
RESOLUTION 44-2020: A Resolution authorizing participation in the ODOT road salt contracts awarded in 2020 and declaring emergency was given first reading.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation for forward for passage.  The vote: All yes.
 
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All Yes.
 
MUNICIPAL DEPARTMENT REPORTS:  
A. FIRE DEPARTMENT:  Chief Chris Colucy
  1. Year-to-date calls = 356.  June 29 calls.
  2. Request to send Jeremy Henry to FFII Transition Training.  Cost of the Class is $1,800 plus $145 for books.
  3. The Fire Station addition is about 2 weeks behind.  The Chief is meeting with the builder Tuesday.  He stated that key/card readers need to be added to the cost of the project.  There are 11 doors.  The building is expected to be completed by mid-October.
  4. Chief Colucy is requesting the purchase of 4 bullet proof vests.  He has checked with two companies.  He can get two large sized vests for $299 each and two extra-large for either $349 or $399 each.  They were looking into using the Police Department’s old vests, but they are expired.
  5. Hiring proposal for EMS:-the Chief would like to add 6 to 8 part-time paramedics to the roster to have one paramedic on duty 24/7 everyday including holidays.
 
B. POLICE DEPARTMENT: Chief Keith Creter (Vacation)
1.    Mayor Hawk asked Council to forward any questions they may have for the Chief and he would take care of them.
 
VILLAGE SOLICITOR: John Anthony
We filed an objection to a recent assessment of the Ohio Department of Jobs and Family of Brewster’s contribution rate of reimbursement to the unemployment fund for part-time Village employees who were laid off by another employer. Without getting into the details of the assessment an objection was made because it doesn’t appear to be clear in the law that the assessment was warranted.  Attempts have been made to contact the Department for an explanation or clarification but that was unsuccessful.  The amounts are small but nevertheless we believe we are entitled to an explanation. Perhaps the objection will provide a response.
 
I sent a letter to the accounting firm of Charles Harris who is doing an audit of the Village’s finances.  This is done every couple of years and I detailed all pending litigation such as Jefferson Health, the pending case argued to the Supreme Court recently, and the opioid litigation pending in Federal Court. It doesn’t appear there is anything negative pending at this time.
 
I am sure this month we will be moving to close on the Transmission line project with AMPT, so that should be coming up soon.
 
Council Member Schwab asked the Solicitor if he would mind putting together an agreement to review for Welty Cemetery acquisition.
 
COMMUNICATIONS: 
  1. Ohio Flags of Honor Memorial: July 31st though August 2nd at Barley’s Event Center in Louisville.
 
VILLAGE ADMINISTRATOR: Mike Miller
Council received the Village Administrator’s report last week to review.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the report.  The vote: All yes.
 
Administrator’s report for period 6/16/2020 thru 7/6/2020:
 
  • 2020 Potential OPWC Project – Water Filter Media Replacement. Council adopted an ordinance that in part directed the Administrator to employ an engineering firm to prepare basic drawings, plans, and cost estimates in preparation for this proposed grant and for the submittal of the required documents for the OPWC funding application. I ranked Engineering firms that responded to the Village’s Request for Qualifications, and the top firm was CT Consultants, based in part on a very similar project they did for Mantua. I have completed negotiating the scope and price(s). At this point, the tasks and associated prices are:
 
  • Preliminary Engineering/Study                                           $  7,850
  • Phase I – Design                                                                $10,500
  • Phase II – Bidding & Award                                                $  3,950
  • Phase III – Construction Services & Startup                       $  8,500
I will only be authorizing the Preliminary Engineering/Study and Phase I – Design at this time. No authorization to proceed with Bidding & Award or Construction Services & Startup until we know where the funding for the project is coming from (hopefully OPWC). Prior to entering into the agreement, I will have the Law Director review the documents.
 
We have discussed Filter Media Replacement at the Water Treatment Facility a number of times over the past few years.  We have been monitoring their performance and found that they are performing well. One of the topics of discussion has beenthat they are “due” for filter media replacement because of the passage of time/years. That is certainly one of the ways to make the determination of when, but another more telling factor is how much water has been filtered. Since Shearer’s reduced water consumption, the number of gallons filtered has dropped drastically, meaning that there is less “load” on the filters than in the past. (Think of the parallel with an oil change on a car – normally there is a sticker with a date and mileage for the next oil change. But, if you get to the date, and you are well under the mileage, then you can safely extend the time. In the case of the filter media, we are looking at the same principle, except the water is constantly changing (unlike the oil) and the filter media (charcoal and sand) doesn’t break down like an oil filter.)
  • ODOT – Paving RT 93. It has come to my attention thatKarvo (ODOT) will begin work on Route 93 next Tuesday July 7th. I believe based on the same information that Karvo (ODOT) expects to be done by Monday July 13th.
  • AMI (Advanced Metering Infrastructure). Based on Council decision on June 15, 2020 to proceed with AMI for our Electric Utility, I have negotiated with CT Consultants to amend their original agreement with the Village.
The original agreement with CT Consultants was to prepare bid specifications, administer the bid process, and provide the Village with analysis of the bids and a recommendation. The original amount was not to exceed $15,000. The original agreement scope was limited, as it was not a given that Council would award a contract based on the bids.
Now that Council has determined to award a contract to Core & Main for the Electric portion of the AMI project that was bid, we need to move forward with completion of the bidding and contracting services not included in the original scope for engineering services for this project, as well as:
 
  • Plan clarifications, utility coordination, plan changes, and any potential extra work.
  • Conduct pre-construction and progress meetings – three progress meetings are anticipated.   
  • Review Shop Drawings.
  • Review Contractor submitted pay estimates and quantities.
  • Process pay estimates utilizing field observation records, pay quantity workbooks and
       tracking sheets.
  • Review claims for legitimacy and accuracy.
  • Review force account submittals and prepare change orders.
  • develop, negotiate and implement contract work changes as required and approved by
       the Village.
  • Address access issues relative to the work and maintenance of traffic with the Village,
       their safety forces, local businesses and residents.
  • Initiate and/or review alternate material selections and seek Village approvals to meet
       project specific conditions.
  • Provide routine site checks to stay completely appraised of project progress and
       problems to be able to provide timely and appropriate information to the Village. 
  • Provide the contractor with timely and appropriate direction consistent with the wishes
       of the Village to mitigate potential claims, costs and schedule impacts to the project.
  • Provide suggestions to the Village to improve the work product, Contractor performance
       and work schedule.
  • Address resident, business, Village, County, State and Federal concerns about the
       project for the client within our limit of their authority.
 
So, as was done with the original agreement with CT Consultants, I will proceed with entering an amendment to the original agreement with CT Consultants for services as outlined above in an amount not to exceed $15,000 so that the project can be properly monitored, unless there is an objection.
 
  • Water – Well Cleaning. Peerless Midwest is currently in this week and pulled the pump, pipe, and pump bowls. As Council is aware, we solicited proposals and entered into contract to reflect what we learned from last year’s well cleaning/rehabilitation experience – that in addition to the base bid, we would LIKELY need to be repair and/or replace some parts/elements of the well.
 
Ourcontract this time provides costs for the issues that came up last year that increased that base cost without any control. We aren’t locked into doing any repairs/replacements, BUT we have a price up front rather than being at the contractor’s mercy. We maintained our ability to say “NO!”
 
As the contractor dismantled the well, we observed the various elements and could compare/associate them with what we observed last year. We have been presented with a list of repairs and/or parts and/or replacements and costs, the bulk of which have a predetermined price. The actual cost was anticipated to be somewhere between $20,750 (best case) and $31,131 (hopefully worst case). The Purchase Order was opened for $31,131, the projected worst case.
 
So, the quoted total pump repairs and parts as set forth are in the amount of $9,152.00. That means that the cost (unless something else is found) will be $29,902 - the base cost of $20,750 plus the $9,152 for repairs/parts. That is SLIGHTLY less than the estimated worst case $31,131. The contractor has been authorized to proceed with the quoted total pump repairs and parts as set forth in the amount of $9,152.00.
 
  • East Main Street Paving and Rehabilitation Project. The East Main Street Paving and Rehabilitation Project has begun with the setting of catch basins and the layout for curb and gutter and paving. The white dashed lines on the south side are somewhat deceptive – the front/start of the curb and gutter will be about a foot behind the dashed white line (they have to cut out more to get the curb machine in). So, the front/start of the curb and gutter will be 2 ½ foot deep, with 2 feet gutter plate and 6 inches curb.
 
The bump out at the SW corner of Cleveland and Main is laid out, transitioning traffic to the travel lanes to the east and defining the angle parking on the south side.
 
Also remember that for safety the intersection of Main at Park will be switching to a 90-degree (T) intersection. This will slow traffic and shorten the crosswalk.
 
The contractor had trouble getting crews together this Spring with the COVID 19 issues and a large number of rain events, but I have gotten an extension and a new project end date of 8/31/2020 from OPWC.
 
  • Mosquito Spraying – Stark County Health Department. The tentative spray dates for Year 2020 (weather permitting):
  • July 7, 2020
  • July 21, 2020
  • August 4, 2020
  • August 18, 2020
  • September 1, 2020
 
  • Bimeler Park – Walking Path Sealing. We are still in the process of getting a price to seal the remaining asphalt sections of the walking path this year, as well as look at any other areas that may need repair.
 
  • Fire Station Addition – Progress. A bi-weekly progress meeting was held on Tuesday June 23rd. It was again held in the Fire Station Bays where the Tahoe and grass fire truck are normally parked but were pulled out so that we could have 10 feet between each participant. Construction is going well and is on schedule.
 
The following is the current list of proposed change orders for the Fire Department Addition that will need to be approved before we move forward on them (or declined) by Council at its Monday July 6th Meeting to stay on schedule.
 

 

Proposed Cost

Explanation

Add steps on east side

(will result in credit on retaining wall)

$1,430 + 10%

By adding steps we eliminate most if not all of the retaining wall from the back of the Fire Bays to the south side of the Addition –expect offsetting credit

Add for shower stall doors

$1,430 + 10%

 

Add for flooring changes

$3,553 + 10%

Extend rubberized flooring through entire workout area.

Jet cutting logo into floor

$3,349 + 10%

 

Tile walls in 2nd Floor shower

$891 + 10%

In place of fiberglass for less chance to damage and longer life

Change from key/keypad to wireless electronic keypad system with card/fob access.

$13,500 + 10%.

Locks would have a keyed cylinder, keypad, and a proximity reader that would read a fob or a card. The Village can set up individual doors for individual control so personnel can't access the Fire Station unless that individual is specifically granted access for that door. It can track who and when access is made. It is also expandable to other Village facilities. Because it is wireless, there won’t be a need to run electric to each door, saving that potential cost.

Run electric to no touch hand dryers in bathrooms

$2,787.51 + 10%

 

We switched to no touch hand dryers in bathrooms after COVID 19. This is cost to run electric to power those hand dryers.

Circuit for existing range to remain                         

$   841.54 + 10%

Original plans had same circuit breaker to serve range upstairs, so to keep range downstairs need to add circuit.

 

 

 
 
 
  • 2020 Paving Program. The contracts have been signed for the 2020 Paving Program. Hopefully it should start in the near future. Superior Materials & Asphalt is the contractor.
 
  • Electric – Substation Upgrade/Expansion. Construction work has been completed. A walk through was held to address any remaining punch list items and do a site final review. The punch list items are being addressed. Our agreement with First Energy allows for one side or the other to be energized at the same time, but not both. 
 
  • Jefferson Ave Sanitary Sewer Project – Overall funding. It appears that the funding from OPWC will be approved at the State level. That means the $209,907 in loan funding from OPWC Funding and the $312,378 in OPWC Grant Funding should be available.
 
  • Sale of 69kV Transmission Lines and Associated 69kV Assets. We are working towards closing the sale approved by Council on August 1, 2020. GPD is updating the valuation.
 
  • Parks – Opening. The information continues to befluid. Council must make decisions on:
 
  • Exercise Area.  The exercise area COULD be opened (gyms), but it will require cleaning between each use. That could be accomplished by having Village personnel do it (not practical or cost efficient) OR by supplying cleaning wipes and requiring users to clean after their use (can’t find wipes at the moment) or having users bring cleaning products with them and for the user to clean after their use of equipment.
 
  • Playground Equipment. The playground areas COULD be opened as well. There are specific guidelines to do so. Initially, the guidance was to clean after every use. An example, someone uses a swing, when they get off the seat and chains would have to be wiped down/cleaned. The latest is at least every hour. Again, that could be accomplished by having Village personnel do it (not practical or cost efficient) OR by supplying cleaning wipes and requiring users to clean after their use (again, can’t find wipes at the moment) OR by having users bring cleaning products with them and for the user to clean after their use of equipment.
 
We have signs being made. Any violations are to be reported to the Stark County Health Department or our Police Department.
 
  • Levee Gate.The cement has been poured for both the levee gate sill and for the transitions/approaches on both sides. Traffic on 7th Street has been opened to traffic.
There is still some touch up work to do with sealing joints and crack sealing, but the project is basically complete. Before winter sets in, we will be coordinating with Corps to establish better drainage on south side as well.
 
  • Electric Department – Wabash Lighting. We have finally had all the material delivered and we have begun installing the decorative street lighting on South Wabash.
 
You may also have noticed that we are using a different digger/derrick truck to do the installations. We have a demonstrator model for two (2) weeks. Our current digger/derrick truck is approaching 25 years old (1995) and will not be able to be certified for work with electric lines after this year, so we are looking at what is out there. I have included the potential purchase in the capital budget, and it was (and is) being incorporated into the rate review by Courtney and Associates.
 
  • Natural Gas Aggregation. The Village’s Natural Gas Aggregation advisor, Independent Energy Consultants (IEC), has just recently opened bids for the Village’s Natural Gas Aggregation Program. Our current two (2) year contract expires in September 2020.
 
Our current contract was authorized on an emergency basis July 2, 2018.  As was explained then, the Village entered into its first agreement with Buckeye Energy to “manage” its gas aggregation program in 2002 to get residents a better price on their natural gas bills.  We switched to IEC in 2018 because the philosophies of the IEC were different than Buckeye Energy. Buckeye Energy had been recommending a percentage off of the Columbia Gas price, which is good if the market is not volatile.   IEC generally recommends the best fixed price.  That provides more security, especially if the market is volatile.
 
Getting a fixed price involves striking a price taking into consideration a number of factors, such as the effects of hurricane season, gas storage supply, oil prices, among other things.  In 2018 I also stressed that in my opinion it was important to emphasize an Opt-Out Program for the residents, both at the program’s inception AND during the course of the contract. It is also in my opinion important for residents to be able to opt out during the contract period WITHOUT any penalty.
 
This year we have received 32 proposals from 5 suppliers. We advertised “jointly” with a number of other communities to get better prices, although we can make a decision independent of those other entities. Our current rate is $4.053 per Mcf. We have slightly over 400 residents and small businesses enrolled in the aggregation program.
 
The natural gas market is even flatter than it was in 2018. The prices we solicited are good for 30 days, and are based on an adder to the NYMEX price at the time we strike a price (striking a price occurs after we chose a supplier, based on watching the market conditions to attempt to get the lowest possible price between choosing a supplier in September.)
 
IEC’s recommendation, with which I concur, is to award a three (3) year contract to 
Volunteer. The final price will change, but their price at the time of opening (based on the NYMEX market price at that time) was at $3.630 per Mcf for a three (3) year contract.
 
I am recommending Council pass an ordinance authorizing a Contract with Independent Energy Consultants (IEC) for the Village Residents’ Natural Gas Aggregation Program Consultation & to authorize the Mayor to enter into a Supply Agreement with a Certified Supplier (Volunteer) for the 2020-2023 period, and that Council suspend the rule requiring three separate readings and bring the legislation forward for passage on an emergency basis as the prices/adder quoted expires July 18th, prior to the next Council Meeting. 
 
In addition to the submitted report, the following items were discussed:
  • Proposed sale of the 2012 Ford Expedition to another Police Department for $750.  Council Member Schwab asked about the Bluebook value and would like to see it advertised and put out for bid.  VA Miller explained that he feels the cost of the advertising makes it cost prohibitive and then there is no guarantee we will get enough to cover the costs.  The Solicitor was asked to find out if we can advertise online without advertising in the newspaper.  VA Miller will hold off selling it at this time.
  • A crack sealing firm has been contracted with to seal designated roads this summer.
  • New metal roofs and gables will be installed on two of the pavilions in Bimeler Park at a cost of $6,900.
  • CT Consultants have been contracted with to do Construction Oversite on the AMI Project at a cost not to exceed $15,000.
  • Council Member Schwab asked about the additional garage for the Street Department in order to free up space for the police vehicles.   VA Miller stated it is still an active project and they are trying to get engineers drawing for 60’ x 60’ building.
 
VILLAGE MAYOR: Charles Hawk
1.  Welty Cemetery.
 
VILLAGE CLERK-TREASURER:  Kris King
Fire Pay = $2,081.28 for June 26th Payroll.
Fire Pay = $2,391.43 for July 10th Payroll.
 
The Village has received $64,487.33 for COVID-19 expenses.  In order to receive the money, we have to have a valid SAM number.  I’ve submitted the required paperwork and I am still waiting on a response.  I have spoken to the Federal Service Desk and they have the paperwork and have assigned a representative to the Village, but they said they are backed up.  We also have to register with Office of Budget and Management which I plan to do later this week.  My department is reviewing all the bills starting on March 1st to see which items qualify to be taken out of the CARES Act-State Fund.  We are also reviewing the time sheets for the extra Police shifts assigned when the Stay at Home Order was given.
 
The Triner Estate money is still sitting in the Fire Equipment Fund.  Does Council wish it to be placed in any other fund?  It was discussed at an earlier committee meeting and a recommendation will be discussed at a future Finance Committee meeting.
 
The income collections are down 4% from last year. I am waiting to see what the state decides to do with wages for employees that have been working at home.  Unless the State makes some changes, we will be seeing a decrease.  We are currently receiving the taxes as if everyone is still working in the Village.  HB 197 states that this will continue until 30 days after Governor Mike DeWine declares an end to the pandemic. The concern is that this may become a long-term trend.  I’ll keep Council up to date as I learn more. 
 
I ended up the year with a $ 885.06 reconciling error.  I believe this involves the issues I had with Paychex.  The bank shows more money than the computer.  I would like to write a memo pay-in into the General Fund to clear the issue.  I would need a motion from Council.
 
I have a discrepancy concerning an NSF check for $39.12 from PNC Bank. I am not able to access PNC records.  I would like Council’s permission to write this off.
 
A letter has been distributed to all employees on the health insurance.  The plan has changed.  One item was that spouses are not eligible for coverage if they are offered insurance at their place of employment.  We are grandfathered in that we are able to cover employed spouses and only applies to new enrollees.  The other change is that dependents are eligible for vision and dental up to 26 years of age regardless of whether they are full time students.
 
Health Insurance holiday – We are eligible for two months of health, dental, and vision insurance holiday.  This is for both the employees and the Village.  It is a total savings of $53,300.
 
I have been working on the website.  The legislation section is now up to date.  I keep finding areas that need updated since the first of the year.  If Council sees anything that needs attention, please let me know.
 
We are now officially in insurance renewal season.  So far, we have two vendors requesting our exposures and other information.  I expect at least one more to get into the ring.  They are requesting inventories, values, and financial information.  Each is a little different from the last.
 
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
 
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council
Council Member Schwab: Financial meeting was held at 6:00pm this evening.  Financial plan preparations for the next couple of years were discussed.
 
Mayor Hawk: The Welty Cemetery acquisition was discussed at a meeting of Council of the Whole at 6:30pm this evening.  A committee will be formed. 
 
Reminders:
July 18th – Concert in the Park – Wing It – 7:00-9:00pm
__________________________________________________________________________________
         
PENDING PROPOSALS FROM PAST MEETINGS:
Wireless entry to the Fire Station doors - Chief stated the price has not been determined.
 
OLD or NEW BUSINESS:
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to draw up a Resolution of Appreciation and purchase a plaque to recognize the donation of William Triner to the Brewster Volunteer Fire Department and display it in the new building. 
The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to draw up legislation to create a Safe Routes to School Fund for the appropriation and tracking of expenditures of said project.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation to award a three-year agreement for the Village’s liability insurance.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the change orders presented to Council by the VA for $7,500 plus 10% for general changes and $3,800 plus 10% for electrical changes.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the Fire Pay of June 26th of $2,081.28 from the Fire Equipment Fund.  The vote: All yes.
 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the Fire Pay of July 10th of $2,391.43 from the Fire Equipment Fund.  The vote: All yes.
 
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the Clerk-Treasurer to issue a memo pay-in for $885.06 from issues in 2019.  The vote: All yes.
 
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to write off an NSF check from February 2019 in the amount of $39.12.  The vote: All yes.
 
Council Member Schwab asked Mayor Hawk if he wanted to assign members to the Paramedic Program Committee.  Council Members Hess, Schwab, and Long volunteered.  Council Member Schwab also recommended Fire Chief Colucy, Paramedic Coordinator Jen Mohler, Mayor Hawk, and Clerk-Treasurer King be part of the committee.
 
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve Jeremy Henry to attend Fire Fighter II class at a cost of $1,945.  The vote: All yes.
 
Chief Colucy was reminded of two grants that were received after the Clerk-Treasurer discussed a SAM number.  The department received a fire and an EMS grant.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:06 PM. The vote: All yes.
 
 
Respectfully submitted,
 
____________________________________________________
Kris King, Clerk-Treasurer
 
 
____________________________________________________
Charles Hawk, Mayor