October 5, 2020 - Meeting Minutes

 

This meeting was held in the bay of the Fire Station.  With the Governor’s 10 person per gathering limit, we offered a phone-in conference call for anyone wishing to listen and/or participate.  The number to call in is 712-770-5336.  You must then enter 523528# to join the call.  Notification was posted on the front doors and posted on the BrewsterOhio.com website.

 

Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.

 

7:00 P.M. – CALL TO ORDER

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance to the flag.

 

Charles Hawk, Mayor

Dale Fox, Council Member                       Andrew Hess, Council Member                 

Thomas Hilliard, Council Member            Brett Long, Council Member

Sydney Radich, Council Member             Mike Schwab, Council Member

 

John Anthony, Solicitor                             Kris King, Clerk-Treasurer

Michael L Miller, Village Administrator

 

Mayor Chuck Hawk asked if there were any additions or deletions to the September 21, 2020 Council meeting minutes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the minutes as read.  The Vote: all yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to accept the bills in the amount of $ 264,163.43.  The vote: All vote.

 

Council Member Schwab asked if Vasco had finished the sealing of the walking path since a check had been prepared for the project.  VA Miller stated they had been notified of the area they missed and the check would not be released until the project was completed.

 

No audience were present on the call.

 

There were no guests.

Third Reading: A Resolution Accepting the Amounts and Rates as Determined by the County Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.  Clerk King asked that Council table the resolution because the County had not released the figures.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to table the resolution until the figures are available from the County.  The vote: All yes.

 

RESOLUTION 56-2020:An Ordinance Authorizing the Purchase of a Digger/Derrick Truck for the Electric Department and Declaring an Emergency was given seconded reading.

 

Council Member Hilliard asked why this wasn’t brought up six months ago and now is being brought forward as an emergency.  VA Miller stated that with so much on the table, it hadn’t reached the top of the pile until recently.  There was discussion on either trading in the old Digger/Derrick or selling it to another municipality.  VA Miller stated a sale cannot be negotiated until this legislation passes.

 

Council Member Long asked if this is not passed under emergency and a truck was needed, would there be someone we could borrow one from.  VA Miller stated it is not an item that is needed every day, but is needed when it is needed.  One of the projects that it will be utilized for is the moving of the poles on 7^th Street. Council Member Hilliard stated he is not against the purchase of the truck, he doesn’t like all the emergencies.  Council Member Schwab asked if it was in the budget.  VA Miller stated it is not only in the budget but is also included in the rate study.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to suspend the rules requiring three separate readings and bring the legislation forward for passage.  The vote: Fox, yes; Hess, yes; Hilliard, no; Long, yes; Radich, yes; Schwab, yes.  Motion passes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH to pass the legislation as presented under emergency.  The vote: Schwab, no; Fox, yes; Hess, yes; Hilliard, yes; Radich, yes.  Legislation passed.

 

RESOLUTION 57-2020: A Resolution Rescinding Ordinance #25-2020 which Authorized and Directed the Village Administrator to Prepare and to Submit an Application to the Ohio Public Works Commission State Capital Improvement Program for an East Main Paving Project and Declaring an emergency was given First Reading.

 

VA Miller explained that if the resolution is not passed, then he will be required to complete an application for a grant that the Village does not have matching funds for.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate reading and bring the legislation forward for passage.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as presented.  The vote: All yes.

RESOLUTION 58-2020: A Resolution Rescinding Ordinance #26-2020 which Authorized and Directed the Village Administrator to Prepare and to Submit an Application to the Ohio Public Works Commission State Capital Improvement Program for a Park Drive Phase 1 Project and Declaring an Emergency was given First Reading.

 

VA Miller explained again that if the resolution is not passed, then he will be required to complete an application for a grant that the Village does not have matching funds for.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate reading and bring the legislation forward for passage.  The vote: All yes.

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All yes.

First Reading: A resolution authorizing a one-year agreement with the Board of Trustees of the Local Organized Government in Cooperation for full dispatching services for the Village of Brewster FireDepartment and the Village of Brewster Police Department by the Regional Emergency Dispatching

(Red) Center.

RESOLUTION 59-2020: A Resolution approving the Brewster Small Business Relief Grant Program with Funds Obtained through The Cares Act to Assist with For-Profit Small Companies located in the Village of Brewster to Assist with the Losses Due to the Current COVID-19 Pandemic and Declaring an Emergency was given First Reading.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to suspend the rule requiring three separate reading and bring the legislation forward for passage.  The vote: All yes.

COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as presented.  The vote: All yes.

Tabled at Third Reading: Award a Contract for the Village’s Property and Liability Insurance.

Tabled at Third Reading: A resolution establishing a Safe Routes to School Fund to allow for the appropriating and tracking of expenses. This resolution was inadvertently missed for second reading at the last meeting.

 

MUNICIPAL DEPARTMENT REPORTS:  

Letter sent to individual that owes the Village money - did respond to the letter demanding reimbursement for payments made by the Village for paramedic training due to a violation of the agreement between the Village and the medic. She met with Mayor Hawk and others and the matter was not resolved and so it appears that the Village will have to resort to legal action to enforce its claim.  Assembling additional information and report to Council next time.  It is a breach of contract.  Some adjustments have been made reducing the original amount requested.

 

Premier Homes demand letter – A letter has been sent to another party and there has been no response.  I did receive information as to another contact person and another address.  A letter has been sent to that address and we will see what happens.

COMMUNICATIONS: 

There were no reports of communications.

VILLAGE ADMINISTRATOR: Mike Miller

Council received the Village Administrator’s report last week to review.

 

COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to accept the VA’s October 5, 2020 report as written and emailed to Council and to enter it into the record of tonight’s Council meeting.  The vote: All yes.

 

Administrator’s report for period 9/22/2020 thru 10/5/2020:

 

• Route 93 – Columbia Gas Repair. Columbia Gas continues to move forward on repairing its gas main in the southbound lane of Route 93 about 9 feet out from the curb.

 

• Fire Station Addition – Progress. Construction is going well. We had a progress meeting on Tuesday September 29^th. The next progress meeting is scheduled for Tuesday October 13^th at 9:00 am.

 

• Fire Station Addition – General Change Orders. At this point we have two (2) “proposed” general change orders.

 

 

 

• Fire Department Addition – Electric Change Orders. At this point we do not have any electric change orders. We do anticipate a change order to adjust/move the electric reels so that they are properly spaced from the new infrared natural gas heating units.

 

• Fire Department Addition – Plumbing & HVAC Change Orders. At this point we have a Plumbing or HVAC change order in the amount of $2,615 to add new air lines in the new bays to charge the brake systems for the fire apparatus, similar to what is in place in the existing bays. Air lines are required to keep the air brakes charged on the various fire apparatus.

 

 

We also anticipate (have requested) costs to add UV Light “scrubbers” to the new furnaces to address killing viruses such as COVID 19. That cost will come from the Village’s CARES Fund allocations.

 

(Note: we have added UV Light “scrubbers” to furnace at the Police Department to kill viruses such as COVID 19, and we are getting prices for other Village facilities as well. Those too have been or will be paid from the Village’s CARES Fund allocation.)

 

• Fire Station Addition – Changes Orders & Overall Budget. So we can step back and take account of where we are and put into an overall perspective of where we stand with the Fire Addition Budget:

 

• Original contracts for General, Electric, and Plumbing/HVAC amounted to $1,479,348.

 

• General change orders to date (including the proposed listed above) amount to $101,038.72.

 

• Plumbing/HVAC change orders to date (including the proposed listed above) amount to $3,023.00.

 

• Electric change orders to date remain at $4,792.50.

 

• Total cost including change orders to this point brings us to $1,588,202.22. We are 7.35% over the original award.

 

• A “mitigating” factor is that Council has designated $22,000 +/- from the Triner Estate bequest towards the glass garage doors, which amounted to a $22,311 increase/change order. So, the actual increase from Fire Income Tax is more like $86,000 +/-; or $1,566,000 total +/-; or a 5.9% increase.

 

• Fire Station Addition – Alley Expansion. We have moved forward on the widening/expansion of the alley that accesses the south side of the Fire Addition. It is being widened to two (2) lanes for the length of the Sturm lot to better accommodate the new traffic of fire department responding there for emergency calls. We had to move forward because, as sometimes happens with construction, the contractor is moving forward on their schedule. Pavlis (General Contractor) informed us that Northstar (contractor on East Main) was coming as early as Wednesday September 30th to pave parking area at the south entrance of the new Fire Addition. We had been talking to Council about having the parking area contractor also "extend" or widen the alley from Wabash so that vehicles could get in and out (especially responding to Fires/EMS calls) without running into another vehicle head on, as the primary response is going to be the south side (new entrance). In fact, the drive approach was widened in 2019 to accommodate the alley being widened.

 

I spoke with Northstar and conferred with Street Superintendent Rick Patterson. We determined that similar to the parking area, we would have 6 inches of base stone, with 2-3 inches intermediate course, followed by 2 inches of top surface. Looking at the existing alley, it has approximately 3 inches of asphalt.

 

The Street Department prepped the area to be widened (dug out 8 inches deep). We also added additional catch basins to hopefully eliminate run-off from the alley reaching Wabash or affecting the Legion Building. When complete, the alley and new parking area will have the same surface.

 

Again, it was always the plan to widen, which is why last winter we widened the approach from Wabash. I had thought we would have more time between finalizing a plan and informing Council of the final plan, but the accelerated construction schedule (late notice) requires we act now, or pay more to address the alley access later as we are saving because Northstar is already mobilized and already scheduled to "build" a street (unfortunately, some of our streets have less depth of asphalt than what we are planning)

 

• 2020 Paving Program. Superior Materials & Asphalt has completed the 2020 Paving Program, paving Muskingum, Walhanding, 2^nd Street SE from Wabash to Jefferson, and 6^th Street SE (with repairs) from Wabash to Cleveland.

 

As Council may recall, the low bidder for the 2020 Paving Project was Superior Paving, who came in at $138,882.20 - $41,853.92 below the Engineer’s Estimate. The initial budget for the 2020 Paving Program was/is $150,000. We were being conservative at the time when that number was set.

 

The primary streets that were included were:

 

Priority	PCR Rating	Street	From	To
2020-1	63.0	Muskingum	Harmon	North terminus
2020-2	64.5	Grant	2nd	1st
2020-3	64.7	2nd  East	Wabash	East terminus
2020-4	68.1	Walhanding	South terminus	North terminus

 

      There were three (3) “bubble” streets that were considered to be added:

 

PCR Rating	Street	From	To	Estimated Cost Based on Bid Prices
58.3	Chestnut	Pavement change	Muffly	$24,300.00
Not Rated	Chessie Place (the alley behind the post Office)	Wabash	McKinley	$5,058.60
72.3	6th SE	Wabash	Cleveland	$18,843.80

 

Ultimately it was decided to add only 6^th Street SE between Wabash and Cleveland. It had drainage issues from adding asphalt without first grinding over the years. The estimated cost of the base bid and adding 6^th Street SE came to $157,726.00.

 

As we progressed with the 2020 Paving Project, we became concerned that due to some of the primary streets requiring additional depth for milling to remove the fabric previously placed, that we might be getting closer to the $157,726, even though there was contingency. Thankfully, the final bill is in and we came in well below the $157,726 at $143,597.46.

 

Tempering the fact we came in under our budget on the 2020 Paving Project is the fact that we still haven’t been billed for East Main, where we expect to have exceeded the construction estimate due to the amount of asphalt needed to be placed to achieve positive drainage, or in other words not create a bunch of puddles.

• 2020 Paving Program – Follow-Up.  6^th Street SE will require repair to three (3) approaches, as lowering the street for drainage affecting them.

 

• OPWC – Round 35 Application for Park Drive Phase 1. As directed in the 26-2020, Park Drive Phase 1 has had engineering completed, and an estimate for construction completed has been completed as well. The estimate is required as part of the application. The completed engineering plans are not required, but add ten (10) points to our score. As has been done with previous applications, I would request a 49% grant, which maximizes the points the Village scores in that category.

Park Drive Phase 1 ispaving and realignment, AND some drainage work, curb and gutter, in addition to the Safe Routes to Schools Shared Use Path, which is slated for the east side of Park Drive.

 

The numbers are in for Park Drive Phase 1. The estimate for Park Drive Phase 1 came in at $240,000. While I feel the estimate is high based on our recent bids, we still to be prudent would have to proceed with the engineer’s estimate. So our match would be $120,000 plus at 51%. That represents 50% of the $240,000 we bring in from our current road income tax (paving fund) if the whole match comes from the income tax.

 

The potential financial situation is risky. We wouldn’t be able to start the Park Drive Phase 1 Project in 2021. Based on our experience with East Main and trying to bid out after July 1st first for the same year (50% plus overestimate) versus waiting until December (below estimate), we wouldn’t want to proceed in 2021. Normally, what we would/could do IF we wanted to move forward with the OPWC Application for Park Drive Phase 1 would be to set some funds aside in 2021 and the rest (or possibly all) of the funds in 2022. With the income tax levy for paving being up for renewal in 2021, it creates a risk – the full amount would have to be set aside in 2021. We can’t set aside any funds in 2022 because there are no funds for paving “guaranteed” beyond 2021, until/unless the paving income tax is renewed.

 

 

• OPWC – Round 35 Application for East Main Street Paving. The application for East Main Street Paving at this point is simply a repaving project. Simple engineering plans will be prepared. An estimate of construction costs can also be prepared. Again, completed engineering plans are not required, but add ten (10) points to our score.

Upon reflection, the same issue presented with setting aside funding in 2021 for 2022, or the fact there are no funds to set aside in 2022, also affects this proposed project. If we got OPWC funds, there is no way to spend them and complete the project in 2021. Because of the OPWC rules, we couldn’t “add” to our 2021 Paving Program unless we bid the 2021 Paving Program AFTER July 1, 2021. I have outlined the risk above that the bid prices are likely to go way up if we wait to bid after July 1^st, reducing the number of streets we could pave as part of the 2021 Paving Program.

 

 

• OPWC – Round 35 Application for Water Filter Media. An application for Water Filter Media Replacement is not affected by the funding issues facing projects that require paving funds, so this application is proceeding. As has been done with previous applications, I intend to request a 49% grant, which maximizes the points the Village scores in that category. I intend to also split the request into grant and loan, to add additional points to our scoring, similar to what was done with the Jefferson Ave Sanitary Sewer Project. That approach Jefferson Ave Sanitary Sewer resulted in Brewster ultimately having the second highest scoring project, so I am hoping for a similar result which would get the project funded “directly” by District 19.

 

ØPaving Income Tax Renewal. As I have noted in my discussion of two (2) of the OPWC projects Council approved for submission this year, because of the expiration of the Street Improvement Income Tax after 2021, the Village is left without a match for paving projects and therefore is not able to submit OPWC Applications for street improvement until the Street Improvement Income Tax is renewed.

I am completing a list of the streets the Village has been able to complete because the .3% income tax for street improvement was passed. Using those funds, we have been able to leverage $133,757 of income tax funds to obtain another $111,475 in OPWC Grant to have the entire length of 7^th Street repaired and repaved. Also, the Village was able to leverage those funds to obtain $51,964 in OPWC Grant for East Main Street Project.

The Village has paved over 5 miles of streets since the passage of the Street Improvement Income Tax, with more to be paved in 2021. If we are going to continue to pave in 2022, the Street Improvement Income Tax needs renewed. If we are going to apply for more OPWC in 2021, it needs to be renewed in the Spring of 2021.

• Advanced Meter Infrastructure (AMI). The AMI Project continues to move forward. Material is being ordered for the project.

 

• Digger/Derrick Truck Replacement for the Electric Department. I have mentioned previously that we will need to replace the Electric Departments Digger/Derrick Truck. Our current line truck turned 25 years old this year.  We can no longer get our book dielectric tested. Since we cannot get the truck dielectric tested, we cannot assure the safety of our employees who use it. The fact that we have gotten 25 years of use out of a single piece of equipment shows that it will be money well spent. Our current Digger/Derrick Truck also does not have the lifting capacity to pick some of the larger pad mount transformers.

 

We have received a quote from Terex priced in accordance with Sourcewell. Sourcewell is a cooperative purchasing program. I requested that our Law Director John Anthony provide his opinion that we can utilize the Sourcewell price without bidding, and he has indicated we can. The specific contract is Sourcewell Contract #012418-TER. Brewster’s member number is 176964.

 

The preliminary base quote is $205,530. We have finalized the options (not bid) to be added to the price. The options total $45,929. As the options (additions) do not exceed $50,000, it is the opinion of the Law Director that we can purchase the Digger/Derrick Truck through Sourcewell without bidding. Total cost without trade-in is $251,459.

 

 

The trade in value for our current Digger/Derrick Truck from Terex is $6,000. It is not high, as the vehicle is 25 years old and cannot be dielectric tested anymore to assure the safety of anyone who uses it. As I indicated, we are aware through recent interactions with Beach City that they are interested in purchasing our digger/derrick truck when we replace ours. That “sale” could occur without bidding.

 

 

• Stark County Metropolitan Sewer District Sewer Extension. I am coordinating with the Stark County Metropolitan Sewer District to come up with the appropriate language to authorize the Stark County Metropolitan Sewer District to advertise and receive bids concurrent with their bidding out their Project to serve Sugar Creek Twp.’s Justus Avenue and Keller Avenue Areas with sanitary sewer for a Village of Brewster water line extension/loop.

 

Last year Council passed Ordinance 37-2019, which authorized the VA to enter in an agreement between Stark County Metropolitan Sewer District and Brewster to accept and treat sanitary sewage from Sugar Creek Twp.’s Justus Avenue and Keller Avenue Areas.The Stark County Metropolitan Sewer District is finalizing plans to construct the sanitary sewer extension. They have also incorporated and can bid connecting or “looping” our water line, that currently ends across from 857 7^th Street SE to the hydrant in front of the Fairless Bus Garage on Route 62, where it dead ends, at the same time with their sanitary sewer project.

Connecting or “looping” the water line is advantageous because it eliminates dead end water main(s) by constructing an additional water main from the dead end to another water main to complete a “loop”. Our loop is a relatively short distance of 1600 feet +/-. Our loop will have few additional water service connections. It will however allow for extension of water in the future to the same area the Stark County Metropolitan Sewer District is extending sewer to.

 

The major advantage of constructing a water line extension at the same time the Stark County Metropolitan Sewer District is extending sanitary sewer is the cost will be lower due to a contractor already being mobilized. In looking at the Water Department budget, we have $209,907 budgeted in 2020 for water line connection/looping as part of the Jefferson Sanitary Sewer Project that we have received a OPWC Loan at 0% interest, so that amount will be spread out evenly over 20 years rather than a one-time cost, freeing up the majority of those funds. Also, we have in the 5-year Water Capital Budget $45,000 for water line replacement that could be used.

 

Any future extension would have to be approved by Council and paid for by the new customers in some fashion. It also creates system reinforcement and better fire flow if that were needed.

Once bids are received, Council will have another opportunity to determine whether to proceed.

 

• Efficiency Smart. Time is running out for residents to get their free energy-saving products! Residents can complete Efficiency Smart’s free Home Energy Challenge by September 30 to claim their reward. They will also be entered to win a Nest Thermostat or Phillips Hue starter kit. Residents should visit www.efficiencysmart.org/brewster-ohio and click on “Home Energy Challenge” to get started. Questions? Call Efficiency Smart at 877-889-3777. 

 

Ø  Efficiency Smart – Rebates. Heating and cooling make up the largest portion of the average household’s energy bill. Efficiency Smart offers rebates on products that can help you save on these costs, including a $750 rebate on cold climate air source heat pumps and a $100 rebate on air source heat pumps. Visit www.efficiencysmart.org/brewster-ohio and select “Home Energy Rebates” or call 877-889-3777 for more information on available rebates.

 

• Efficiency Smart – “Buy Local” Program. The “Buy Local” program has been extended from 9/30 to 11/30.  Brochures are available.
  
• V-Box Salt Spreader Purchase. We are preparing for winter and snow, and in reviewing our current equipment and looking at ways to become more efficient and increase the life and flexibility of our vehicles, the Street Superintendent and I are recommending the purchase of a “V-box” salt spreader plus an installed leg stand to allow storage. If we purchase a Henderson, the cost would be $21,725 for the “V-box” and an additional cost of $7,469 for an installed leg stand to allow storage. It is priced in accordance with State of Ohio Cooperative Purchasing.

 

However, we are also looking at other “V-boxes”, both in regard to prices and in relation to the amount of time to manufacture and deliver. If we ordered today Henderson indicated they can have the “V-box” available in February, which is not optimal. With the advance time to manufacture we should proceed with deliberate speed.

Adding a “V-box” salt spreader makes us more efficient and/or safe by:

 

• With the legs, the spreader can be quickly installed or removed, allowing us to use the truck for hauling throughout the year, as opposed to a tailgate spreader where once we have it installed and the truck loaded, it takes a considerable amount of time to uninstall and/or reinstall, essentially limited the truck to just snow/salt use for the snow season.

 

• With a V-box spreader, we can use our brine to reduce our use of salt and make the salt more effective.

 

• With a tailgate spreader, in order to get the salt to the tailgate you must continuously raise the bed, making the vehicle less stable and potentially creating a situation where overhead lines are caught.

 

IF we went with the Henderson, we have funds in the State Highway Account (7.5% or $2,189 can be allocated) and Street Equipment Account (balance of $27,005) to make the purchase. The State Highway Account currently has a balance of approximately $18,000. The Street Equipment Account currently has a balance of $57,000.

 

• Zoning Board of Appeals Meeting October 15^th to Consider Variance Requests. A meeting of the Brewster Village Zoning Board of Appeals has been scheduled for Thursday October 15, 2020 at 7:00 pm in Council Chambers at Brewster Village Hall at 302 South Wabash Avenue, Brewster to consider three (3) requests for zoning variances.

 

The October 15th meeting of the Brewster Village Zoning Board of Appeals, due to restrictions in place as a result of the COVID 19 pandemic and current orders in place by the State of Ohio, will be available to the public via “telephonic” conference call, as the Village cannot allow more than a maximum of 10 persons in Village Hall. Persons interested in participating and/or listening to the proceedings can contact the Village Administrator at 330-767-3931 and will be provided the required information to log into the meeting.

Join Meeting      712-770-5336   Meeting ID 523528#

 

The first request for a zoning variance(s) is for Parcel 7000428, located at 184 4^th Street SW. The application was filed by the owner Ken Beatty. The B-3 Zoning in which parcel 7000428 establishes that the minimum front yard depth 35 feet, and that a deck or unenclosed porch may project into the front yard for a distance not to exceed ten feet. The requested zoning variance(s) is(are) to allow for an addition to the front of an existing front porch that extends an additional 5 feet to add a wheelchair lift/ramp.

 

The second request for a variance(s) is for Parcel 7000003, located at 254 1st Street SE. The application was filed by the owners Jessica Gram & Zachary Brewer. The B-3 Zoning in which parcel 7000003 establishes that minimum side yard width is 8 feet for a structure and 2 feet for a fence. The requested zoning variance(s) is(are) to allow for construction of a new garage less than 8 feet from the side property line and a fence that may be within 2 feet of the side property line(s).

 

The third request for a variance(s) is for Parcel 7001458, located at 549/551 Mohican Ave NE. The application was filed by the owners Bryan & Jeanette Treisch. The B-3 Zoning in which parcel 7001458 establishes that minimum side and rear yard width is 8 feet for a structure. The requested zoning variance(s) is(are) to allow for construction of an addition less than 8 feet from the rear (west) property line.

• Emergency Tree “Removal”. On Wednesday September 30^th in the afternoon a pear (Bradford, Chanticleer, or Cleveland Select) tree on 6^th Street SW fell over onto a pick-up truck. In addition to landing on the pick-up truck, it also blocked 6^th Street between McKinley and Washington. I contacted a tree contractor, who came out within 45 minutes to take care of the fallen tree. In examining the base, the root structure was extensively rooted away. There are 6 more pear trees that appear to have been planted at the same time west of the tree that fell, and also on closer examination may have the same issue as the one that fell. I have obtained a price to remove those as well and will be moving forward. I also have a price for 4 additional trees on 6^th Street SW to the east of McKinley, but we do not have funds in this year’s Tree Fund to address them all this year.

 

Additional information provided:

Data Cabling: Seifert, the Village’s IT specialists, have reviewed the fire station expansion and provided various locations that will require data cables.  With the insulation being installed next week, it is important to get the cables installed quickly.  Hilscher-Clarke is already working on the project and has provided a quote to complete the cabling for $8,432.  If this is not completed before the insulation is installed and completed afterwards, the insulation will be compromised and not work as well.

 

Council Member Mike Schwab asked what is the cost of widening the new Fire Station alley and is it to be covered by the Street Improvement fund.  VA Miller stated the cost will be $12,500 and it has not been determined being as the only reason for the widening is for the Fire Station Expansion. 

 

Council Member Long brought up the catch basins and their locations.  VA Miller stated without them the water would run down into the American Legion.

 

Council Member Schwab noticed that the VA report had the zoning variances listed as B3.  Clerk King stated the variances were R3 and were corrected before they were put in the legal ads in the newspaper.

 

Council Member Hilliard asked for the status of the lights he requested to be fixed.  VA Miller stated the lights are on backorder.  Council Member Hilliard asked if anyone noticed the lights in front of Belloni’s.  VA Miller stated they have been ordered also and that those lights have to have the whole top changed, not just the bulb.

 

 

 

Nothing was reported

 

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

Council Member Schwab reported on the Employee Compensation Committee meeting just prior to this meeting.  New rates were discussed along with small business assistance grants.

         

Fairless Bus Garage water loop – In process

Fairless Resolution for baseball field use – In process

The VA met with the School Superintendent to coordinate repairs to Field #3 for the High School to use.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve two change orders for the Fire Building Addition in the amount of $ 8140.00.   This change order is for a catch basin in the new parking lot at $ 2420.00 and $5720 for additional concrete work.  The vote: all yes.

 

COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve a change order for the Fire Building Addition in the amount of $2615 for the installation of airlines for fire apparatus brake charging systems.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve a change order for Hilscher-Clarke to install the data cables at a cost of $8423.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to   create legislation to provide all Full Time and Part Time Village employees with a 2% wage increase effective on January 1, 2021.  The vote: All yes.  Council Member Hilliard asked if this included the fire department.  Council Member Schwab stated yes.  There will also be another Employee Compensation Committee meeting to further adjust the fire wage schedule. 

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to create legislation to expand the Village Paid Emergency Medical Services coverage hours to 168 hours per week, with coverage of the 10 Village Holidays, and with one State qualified Paramedic OR one State qualified EMT per shift, when necessary.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to create legislation to renew the Village Solicitor’s two-year contract at a salary to be determined.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to create all legislation required and to take all steps necessary to place a renewal of the 0.3% Street Improvement Income Tax on the Spring 2021 Ballot.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to create all legislation required and to take all steps necessary to place a renewal of the 0.2 % Police Income Tax on the Spring 2021 Ballot.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS to approve a change order to change one of the remaining fire department doors to a glass door and the other to change to a man door at a cost of around $16,000.  Council Member Fox asked if we could get more information on this.  Council Member Hilliard rescinded his motion and will bring back up at the next meeting after more information and prices are gathered.

 

COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the October 2, 2020 fire pay of $2,446.51.  The vote: All yes.

 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 7:56 PM. The vote: All yes.

 

 

Respectfully submitted,

 

Kris King, Clerk-Treasurer

 

Charles Hawk, Mayor