December 7, 2020 - Meeting Minutes

 

Due to COVID-19, this meeting was permitted by Sub.H.B.197 to be held through a conference call.  Notification was sent to the Massillon Independent, posted on the front doors, and posted on the BrewsterOhio.com website.

 

Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.

 

7:00 P.M. – CALL TO ORDER

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance to the flag.

 

Charles Hawk, Mayor

Dale Fox, Council Member                        Andrew Hess, Council Member                 

Thomas Hilliard, Council Member              Brett Long, Council Member

Sydney Radich, Council Member               Mike Schwab, Council Member

 

John Anthony, Solicitor                                  Kris King, Clerk-Treasurer

Michael L Miller, Village Administrator

 

Mayor Chuck Hawk asked if there were any additions or deletions to the November 16, 2020 Council meeting minutes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the minutes as read.  The Vote: all yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $572,834.85.  The vote: Radich, yes; Schwab, yes; Fox, yes; Hess, no; Hilliard, no; Long, yes.  Motion carries.

 

Fire Chief Chris Colucy, Police Chief Keith Creter, and Randi Carpenter was also present on the call with Jacki Hickman joining the call at 7:48 pm.

 

There were no guests.

Second Reading: An Ordinance to Authorize and Execute the Agreement to Acquire the Welty Cemetery and Approve the Transfer to the Village of Brewster.

 

Second Reading: An Ordinance Authorizing the Awarding of a Contract for the Advance Metering Infrastructure Project for the Water Meters.

 

Second Reading: A Resolution expressing the Intent of Brewster Village Council to sell the Unneeded, Obsolete, or Unfit Municipal Property on the Internet.

 

Second Reading: An Ordinance Transferring Funds from the General Fund to a to be determined Fund and Declaring an Emergency at the Third Reading.

 

Second Reading: And Ordinance of Supplemental Appropriations and Amending Ordinance 14 – 2020 Relating to Appropriations and Providing for Transfer of Funds within said Appropriations Funds for the Fiscal Year ending December 31, 2020 and Declaring an Emergency at the Third Reading.

 

Second Reading: A Resolution Amending and Appropriating for the Year-Ending 2020 and Declaring an Emergency at Third Reading.

 

Second Reading: A Resolution of Temporary Appropriations for the year 2021 And Declaring an Emergency at Third Reading.

 

Second Reading: A Resolution Strongly Opposing Senate Bill 352 and House Bill 754, Legislation Proposing the Repeal of Section 29 of 197, which result in a myriad of unintended consequences.

 

First Reading: An Ordinance Authorizing the Village Adminstrator to prepare specifications and Advertise for Bids for the 2021 Paving Program.

MUNICIPAL DEPARTMENT REPORTS:  

 

 

 

COMMUNICATIONS: 

Clerk Treasurer King reported on an email from the Akers family stating that the lights look beautiful and how Brewster is a wonderful community.

VILLAGE ADMINISTRATOR: Mike Miller

Council received the Village Administrator’s report last week to review.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to accept the VA’s December 7, 2020 report as written and emailed to Council and to enter it into the record of tonight’s Council meeting.  The vote: All yes.

 

Administrator’s report for period 11/17/2020 thru 12/7/2020:

• Safe Routes to Schools Project. We have received great news from ODOT regarding our Safe Routes to Schools Project/Grant. ODOT, in recognition of rising costs for the project requiring the Village to seek additional funding, including reaching out to Fairless Schools and our recent application to ODNR for a Land & Water Conservation Grant, have increased the Village’s SRTS Grant by $106,000. So now, instead of $150,000 grant a current estimated construction project cost is $272,241.56 (with 2.5% contingency), we have grant in a maximum amount of $256,000.

 

There is still a 20% local match, which working backwards with the new $256,000 grant amount is a minimum of $64,000. We have spent or committed to spend $82,078 with engineering, acquisition costs, and other related costs.

 

ODOT is also working with the Village and our engineer, Thrasher, to reduce the estimated project cost of $272,241.56, with adjustments such as narrowing the shoulders of the Shared Use Path and reduction in some fill material, so that the $256,000 SRTS Grant will cover the entire construction costs.

 

So, at this point a step we need to take is to withdraw the Village’s Application for an ODNR for a Land & Water Conservation Grant. Aside from the fact that the funding is no longer required, and aside from the fact that IF the Village received an ODNR Land & Water Conservation Grant it would place restrictions on future improvements in the Route 62 corridor in front of Fairless Schools, it will simplify as much as possible the process going forward dealing only with ODOT and allow our Safe Routes to Schools Project to be bid out as early as possible.

 

 

• OPWC Application – Water Filter Media Replacement Project. Initial goods news the OPWC District 19 project ratings for 2020 were reviewed and approved to be forwarded to Columbus, and Brewster’s Filter Media Replacement Project was approved to be funded at the District level for our requested amount of $156,800. Our project scored a rating of 63. Ratings of 62 and below did not receive funding (they were sent as “alternates”).

 

• Fire Station Addition – Progress. Construction is wrapping up. We did a walk-through for the punch list with the General Contractor Wednesday December 2^nd.

 

Ø  Fire Station Addition – General Change Orders. We have a proposed change order, with individual items for epoxying floors. The floors are:

 

o   $3,300 for Return Room & EMS Supply Room                              I recommend

o   $495 for area at bottom of stairs                                                       I recommend

o   $6,688 for gear room                                                                              I do NOT recommend

 

Council approved a change order to replace the last two (2) existing Fire Department garage doors with a glass garage door and a new aluminum storefront with single door, with electronic door access, in the amount of $13,762.10 (includes 10%). However, after field measuring and discussing specifics, such as the need for the new storefront door to be handicapped accessible (Button assist), the price is being recalculated.

• Fire Department Addition – Plumbing & HVAC Change Orders. No changes since last meeting. At this point we do not have any Plumbing or HVAC change orders.

 

• Fire Department Addition – Electric Change Orders. No changes since last meeting. At this point we do not have any electric change orders. We do anticipate a change order to adjust/move the electric reels so that they are properly spaced from the new infrared natural gas heating units. We will also have a change order for the addition of a light switch from the new office area to the workout room, utility closet, and bathroom.

 

• Fire Station Addition – Changes Orders & Overall Budget. No changes since last meeting. At this point, the overall cost status is essentially the same as last meeting. Theoverall perspective of where we stand with the Fire Addition Budget:

 

• Original contracts for General, Electric, and Plumbing/HVAC amounted to $1,479,348.
• General change orders to date amount to $121,604.92 plus $3,795 if recommended changes above are approved.
• Plumbing/HVAC change orders to date (including the proposed listed above) amount to $3,023.00.
• Electric change orders to date remain at $13,215.50.
• Total cost including change orders to this point brings us to $1,617,182.42plus $3,795 if recommended changes above are approved. We are 9.4% over the original award without the $3,795.
• A “mitigating” factor is that Council has designated $22,000 +/- from the Triner Estate bequest towards the glass garage doors, which amounted to a $22,311 increase/change order. So, the actual increase from Fire Income Tax is more like $86,000 +/- ; or $1,566,000 total +/- ; or a 5.9% increase.
• We are backing out the costs (General and Electric) for the hands dryers and paying for those costs out of CARES/COVID Funds, reducing the amount shown out of the Fire Income Tax by $5,790.51 (not yet shown).

• Decorative Street Lighting on East Main Street. The Electric Department is proceeding with installation of decorative streetlights on the south side of East Main Street between Wabash and Cleveland, as has been discussed. Boring has been completed. Light fixtures have been ordered. Again, we will have five (5) lights, with one at the corner of the new Fire Station addition, and the other at the "bump-out", with three (3) more evenly spaced in between. We also will have one (1) light west of the Fire Department garage doors as well. Red stakes identify the locations. The total cost for the lights is $14,525.50.

• New Light Heads for West Main. We have ordered new light heads for West Main Street (boulevard) to replace the old light heads that have faded and are yellow (high pressure sodium replaced with screw in LEDS) on the existing poles. That will provide more light and have all the light heads match. The seven (7) replacements will cost $5,940.31.

• Jefferson Ave Sanitary Sewer Replacement Project. Construction activities have begun for the Jefferson Ave Sanitary Sewer Rehabilitation Project. We have identified a lay-down area with Central Allied Enterprises for pipe/materials and potentially a worksite trailer. Central Allied has 300 days to complete the project.

 

Progress on the Jefferson Ave Sanitary Sewer Replacement Project to date:

• Central Allied has determined from the test holes that they will not be needing a dewatering subcontractor (they will perform dewatering in house)
• Central Allied is waiting on paperwork from their tree clearing sub. They plan to get on them to get it done ASAP
• The precast submittals were turned in.  Once Central Allied gets approval, then they will get them into production.
• At the point Central Allied gets the date for precast completion, they will be able to provide a project start date.

 

We will be reporting CDBG payments to OPWC, and when CDBG Funds run out, submitting payment requests for Central Allied to OPWC directly. CDBG money is first spent, so the amount we will need to draw down on the OPWC Grant and Loan will be less than the full amount we received. So, unless there is more than $190,000 in change orders (highly unlikely) the Village will have no money expended for construction.

 

• Advanced Meter Infrastructure (AMI). The AMI Project continues to move forward. Material has been ordered for the project. Shop drawings are complete. Based on the schedule, the First Article meters are scheduled for delivery January 4^th, 2021. The base station has been delivered and install is scheduled to begin November 30^th, 2020. Core and Main, the company that was awarded the Village’s AMI Meter Project, indicated that within a couple of weeks the antenna/receiver and other infrastructure necessary to support the AMI Meters will be in place.

 

The Electric Department can start installing meters at that time. This came faster than I expected. In my mind a few things still need to be done, which I had planned to bring to Council after the first of the year.

 

First, while some of the residents are aware of the AMI Meter Project, not all are. I feel we need to send out a letter, separate from the bills, to inform residents. I have attached copies of what Canton and North Canton sent out prior to installation. In Canton’s case they were going inside residents’ homes. North Canton’s page shows the exact same change residents will have for remote reading for their water meters. For our electric meters we will not need to go into residents’ homes. IF Council determines to move forward with water meters (which if intends to, doing so now so that water meter attachments are installed at the same time as  the electric meters would be the best cost savings approach) a small percentage will need meters replaced requiring employees to go inside homes. My recommendation is that no employees enter residents’ homes at this time due to the pandemic, so IF Council decides to move forward with water meters, we won’t have 100% coverage at the outset.

 

Next, as Council is aware, there are some residents that will require a change out from 60 AMP service to a minimum of 100 AMP service. I am working on a method to allow residents to pay the cost to switch from 60 AMP service to 100 AMP service and do so essentially by getting a 5-year 0% loan to do so through the Village, as suggested by a Council member. We had been talking about requiring residents to do so because of safety concerns in any case, but the new meters accelerate that requirement.

 

Finally, as Council is also aware some residents believe that AMI meters are a health hazard and wish to opt out. First, the AMI meters are safe. I have forwarded a number of studies and information demonstrating that fact. However, not everyone believes in “facts” and still wish to opt out. Since some water meters will not be accessible initially, and some electric meters needing upgrades before we can install, the Village employees will be reading a small number of meters for an unknown period (hopefully short) of time. Canton is an example of a utility that took a hard line. All customers without exception had to upgrade to AMI metering. North Canton has taken a softer line. Some utilities allow customers to opt out but charge a monthly fee to manually read meters. In our case, in addition to the ease of reading meters the AMI meters will allow us to over a period of time to have all residents on a read and bill schedule (read the third week of the month and bill on the first) versus the majority that we currently have on a delayed billing (read the third week of the month and send the bill out 5 weeks later). Ultimately, when we are able to get into basements and have all the electric services a minimum of 100 AMP, I would like to see uniformity and read ALL accounts remotely via AMI.

 

 

• AMI Metering for Water and Wastewater. Legislation has been introduced for adding AMI water meter attachments to our current water meters. As noted above, the AMI electric meters are scheduled for delivery January 4th, 2021. Installation is scheduled to begin with delivery, including activation. The AMI water meter attachments to our current water meters will also require installation and activation. So, to avoid duplication of visits to residences to install water meter attachments AFTER installing electric meters, IF Council approves adding  AMI water meter attachments to our current water meters by ordinance, I would request it do so on an emergency basis to save labor and avoid making two (2) trips for installation/activation.

 

As a reminder, the reason Council did not pursue the AMI water meter attachments was a question at the time of whether the Water and Wastewater budgets could afford them. The series of items we needed to look at to answer whether we can afford the AMI in Water and Wastewater with our current budgets were/are: 

 

• The cost to add the AMI water meter attachments to our current water meters is $128,736.
• The cost split between Water and Wastewater is $64,367 each.
• A higher amount was calculated by Courtney & Associates into both the Water and Wastewater budgets in their rate studies.
• Wastewater, which is the utility that has concerned us the most, especially because it might have to come up with funds for the Jefferson Ave Sanitary Sewer Replacement Project is going to have to provide NO funds towards that project.
• The Water budget prepared by Courtney & Associates showed that they expected a fund balance of $315,723 at the end of 2020, and $284,313 at the end of 2021. The current balance in Water is $485,958, in part because no money was spent/encumbered for the AMI Project.
• If $64,367 is spent/encumbered for the AMI Project, the current balance drops to $421,591, well above the amounts projected by Courtney & Associates.
• The Wastewater budget prepared by Courtney & Associates showed that they expected a fund balance of $396,702 at the end of 2020, and $394,004 at the end of 2021. The current balance in Wastewater is $455,938, in part because no money was spent/encumbered for the AMI Project.
• If $64,367 is spent/encumbered for the AMI Project, the current balance drops to $391,571, at the levels/amounts projected by Courtney & Associates. 

An additional consideration is that if we upgrade the water meters to AMI at the same time as Electric is upgraded, we save considerable time, expense, and frustration for the Utility Department having to enter readings for Water/Wastewater in by hand while downloading Electric via AMI readings.

 

• Police Department Computer Server. We have been having problems with the Police Department server, where because of increased flow of information, it shuts itself down 3 to 4 times a week and must be reset by Seifert. So far, we haven’t lost any data. This is BEFORE we add traffic with automatic downloads from the in-car video cameras and additional security cameras we have in mind.

 

With that said, Seifert has quoted us for a new server, switch, and licensing. It is in the amount of $12,586. We have been assured it will address both immediate and projected volume for the life of the server.The Clerk-Treasurer has verified there is adequate funding available.

 

Before making a decision, we discussed at length (both internally and with Seifert) any alternatives. One thing we learned was the servers are warrantied for 5 years but have a life expectancy of 7 years. Good to know for future budgeting. In those discussions, we debated what the best use of the current Police Department server would be – alternate location, trade-in, or “back-up”. In those discussions it was noted that Village Hall’s server is nearing 5 years old, so it will be out of warranty soon. It was also noted that the current Police Department server is better/faster than what is at Village Hall AND has approximately 3 ½ years of warranty left. So, it has been determined that the best use of the current Police Department server is to replace the Village Hall server.

 

 

• Efficiency Smart – “Buy Local” Program. The “Buy Local” program has been extended from 9/30 to 11/30.  Brochures are available.

 

Ø  Efficiency Smart – Rebates. Heating and cooling make up the largest portion of the average household’s energy bill. Efficiency Smart offers rebates on products that can help you save on these costs, including a $750 rebate on cold climate air source heat pumps and a $100 rebate on air source heat pumps. Visit www.efficiencysmart.org/brewster-ohio and select “Home Energy Rebates” or call 877-889-3777 for more information on available rebates.

 

• Efficiency Smart - Advanced Thermostat.  Save up to an additional $70 off the purchase of an Advanced Thermostat! Visit Efficiency Smart’s Online Savings store at www.efi.org/efficiencysmart for special Black Friday pricing and free shipping on advanced thermostats between 11/13 – 12/1. Call Efficiency Smart at 877-889-3777 for more information.

• Efficiency Smart – “Trivia Tuesdays”. Efficiency Smart is running called “Trivia Tuesdays”.  Each Tuesday in November, Efficiency Smart will post a new energy efficiency trivia question on its Facebook page. https://www.facebook.com/EfficiencySmart . Those who answer correctly will be entered to win a $25 promo code redeemable on our Online Savings store. https://www.efficiencysmart.org/online-savings   Efficiency Smart will randomly select one winner each week, so residents can participate each week for more chances to win. Efficiency Smart is asking for our help increasing awareness of the contest by sharing Trivia Tuesday information.

 

• Electric Substation – SCADA (Supervisory Control and Data Acquisition System). In February I informed Council that during the preliminary engineering phase of the project, the Village chose to include SCADA hardware in the new control house. This was deemed the most efficient and expedient course of action based on the Village’s ultimate desire to install a SCADA system. It would potentially cost more to add SCADA hardware after completion of the Electric Substation Upgrade/Expansion Project. SCADA allows the Village to be much more efficient process to supervise and manage our distribution system. Preliminary engineering work was completed. SCADA hardware was included in the bids for the Electric Substation Upgrade/Expansion Project, and installation and wiring of the SCADA hardware in the control house was completed as part of the Substation Upgrade/Expansion.

 

Adding the new SCADA hardware required the following SCADA related preliminary engineering work:

 

The SCADA work was separately tracked under Task 300 on GPD P/N 2018040.01. Because the SCADA might be a cost that AMP Transmission may reimburse a portion of at some point as part of the 69 kV Asset Purchase, and so that there is less confusion, we entered into separate agreement with GPD in an amount not to exceed $16,000.

 

However, the original project scope with GPD for engineering of the Electric Substation Upgrade/Expansion Project did not include engineering of the accompanying software/programming of a SCADA (Supervisory Control and Data Acquisition System). The original scope included only connection of new equipment alarms to the existing ANTX (Autotext alarm system).

 

I have been negotiating with GPD for the engineering of the accompanying software/programming of a SCADA (Supervisory Control and Data Acquisition System). GPD has provided a proposal to perform the engineering necessary to program, commission and place into service our Orion SCADA system hardware at Southside Substation in an amount of $69,500.

 

• Proposed V-Box Salt Spreader Purchase. We continue to prepare for winter and snow, and we have had to deploy for ice and snow once at this point. As I previously indicated, in reviewing our current equipment and looking at ways to become more efficient and increase the life and flexibility of our vehicles, the Street Superintendent, the Mayor, and I all recommend the purchase of a “V-box” salt spreader plus an installed leg stand to allow storage.

 

When I first brought it to Council, the only option was a Henderson, at a cost of $21,725 for the “V-box”, and an additional cost of $7,469 for an installed leg stand to allow storage. It was priced in accordance with State of Ohio Cooperative Purchasing. However, we are also looking at other “V-boxes”, both in regards to prices and in relation to the amount of time to manufacture and deliver. If had ordered from Henderson in September they indicated they can have the “V-box” available in February, which is not optimal.

 

We have since received an additional price for a Swenson Hopper Spreader Model EV-150-10 at a price of $18,415.00 ($3,310 less expensive) with the option for a carbon steel legstand in the amount of $3,420.00 ($4,049 less expensive) or a stainless steel legstand in the amount of $6,026 ($1,443 less expensive). In addition, this spreader price in addition to being less expensive has larger brine tanks (175 gallons each versus 130 gallons) and includes new cab controls, which the Henderson did not. The total cost with a carbon steel legstand is $21,835, or $24,441 with a stainless steel legstand.

 

Adding a “V-box” salt spreader makes us more efficient and/or safe by:

 

• With a V-box spreader, we can use our brine to reduce our use of salt up to 30%.
• With a V-box spreader, we can use our brine to make the salt more effective.
• With the legs, the spreader can be quickly installed or removed, allowing us to easily use the truck for hauling throughout the year, and easily store.
• With a tailgate spreader, in order to get the salt to the tailgate you must continuously raise the bed, making the vehicle less stable and potentially creating a situation if overhead lines are caught.

 

ODOT uses brine and V-box Spreaders. It is what they recommend when we attend their seminars. Many other political subdivisions have gone to V-box spreaders as well for efficiency. While I heard the comment that Brewster doesn’t have as many road miles as ODOT or the County, the efficiency of using less salt (30-40% less) and keeping more on the road rather than lawn strip still applies, no matter how many miles of roads you have.

 

We have funds in the State Highway Account (7.5% or $1,637.63 can be allocated) and Street Equipment Account (balance of $20,197.37) to make the purchase. The State Highway Account balance is up from approximately $18,000 to $19,197.27 since I first brought it to Council. Similarly, the Street Equipment Account balance is up from approximately $57,000 to $65,195.11 since I first brought it to Council.

 

 

• Stark County Metropolitan Sewer District Sewer Extension. I am still coordinating with the Stark County Metropolitan Sewer District to come up with the appropriate language to authorize the Stark County Metropolitan Sewer District to advertise and receive bids concurrent with their bidding out their Project to serve Sugar Creek Twp.’s Justus Avenue and Keller Avenue Areas with sanitary sewer for a Village of Brewster water line extension/loop.

Additional items since email was sent:

• The Jefferson Sanitary Sewer Project is moving forward.  The equipment will be moving in tomorrow and clearing will be started on Friday.
• There was a water line break on Barber Street.  This is the second break in a short distance so Barber Street will probably be on the water line replacement list for next year.

 

Council Member Fox asked the VA if a Utility meeting on December 21^st would work to discuss the opt-out option and other issues that need discussed about the AMI project.  VA Miller stated that would work and that he would need at least a half an hour.

 

• Fire Pay = $ 2803.99 for the November 27^th Payroll.
• Received notification that the Village will receive around $5,900 from the CARES Act to be used for first responders’ wages and benefits.
• November and year-to-date financials were distributed.  Note: 4^th Quarter transfer has been completed.
• House Bill 404 was passed on November 17^th, HB 404 extends the virtual meeting option until June 30, 2021.
• The BWC Board of Directors has also approved a 5-billion-dollar dividend payout.  We were told to expect a check for $97,124 around mid-December.
• Village Credit Card – Council Member Schwab asked about the limit.  Clerk King replied $15,000-$20,000.  The card would remain in a locked area within the office and not leave the building.  Many of our vendors are now requiring payment prior to shipment. 
• Working on year-end legislation. 

 

Council Member Hilliard wanted to make everyone aware of the fantastic job the Fairless Toy Cupboard volunteers did.  Many of the volunteers got COVID and one passed away from it.  We need to appreciate what they do for the less fortunate.

 

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

Council Member Schwab reported on the Finance Committee meeting at 6 PM this evening to discuss the 2021 budgets for the Police and Fire Departments.

 

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the Fire Chief’s recommendation of epoxy painting of $3,300 for Return Room & EMS Supply Room at a cost of $3,300, area at bottom of stairs at a cost of $495, and the gear room at a cost of $6,688.Council Member Hilliard stated it would be worth it in the long run.  Council Member Schwab stated he was surprised that this was not in the original specs. The vote: all yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the fire payroll of $2,803.99.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to schedule a Grounds and Buildings meeting on December 28^th at the Street garage to discuss the Police Department using part of the building.  The Solicitor stated the 10-person rule does not apply but social distancing does.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried schedule a Utility Committee meeting on December 21^st at 6:30 pm to discuss the AMI Metering.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to schedule a combined Finance and Streets/ Alleys/ Curbs/ Sidewalks Committee meeting on January 4th at 6:30 pm to discuss and provide input for the 2021 Streets/ Alleys/ Curbs/ Sidewalks planning and budgets.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried

to schedule a Council of the Whole Committee Meeting at 6:30 pm on January 19th to review the replacement of 60-amp services and the proposed street department v-box purchase.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation for a first reading on 12/21 to approve a contract with GPD engineering to program, commission, and integrate into the Village electric system the new Orion SCADA hardware at the South Substation.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried

to create legislation for first reading and consideration tonight to rescind ordinance 65-2020 which made application for an ODNR Land and Water Conservation Grant.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve Luke Bruce to attend EMT Training at a cost of $1,400 plus $375 for books.  The vote: all yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to confirm the Mayor's appointment of Jared Hare as a part time paid Village EMS employee pending a background check, physical, and drug screen.  The vote: All yes. 

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to move the credit card from Bank of America (through Huntington) to Enan (through Consumers) with an increase in the limit to $15,000.  Council Member Hilliard asked if we were using this card at Menards.  Clerk King stated we use our Menards Commercial Card that is tax exempt.  Council Member Hess stated we could get a card with a bar code from Menards and use any card to get tax exemption.  VA Miller stated that with the increased balance a new policy creating more redundancy and compliance with the State Auditor would be brought to Council for approval.  The vote: All yes.

 

Council Member Schwab brought up Solicitor Anthony’s request for authorization to proceed with the lawsuit for the collection of money paid for a paramedic that did not fulfill her contract.  Council received a copy of the letter and Council Member Schwab asked the Mayor to have a recommendation for the next meeting.  Mayor Hawk stated he could do that.

 

RESOLUTION 72-2020: A Resolution Rescinding Resolution 65-2020 Authorizing the Village Administrator of the Village of Brewster to Prepare and Submit an Application to Participate in the Ohio Department Natural Resources Land and Water Conservation Fund Program and to Execute Contracts as Required and Pass It as an Emergency was given first reading.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.

 

COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as read.  The vote: all yes

 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:13 PM. The vote: All yes.

 

Respectfully submitted,

 

Kris King, Clerk-Treasurer

Charles Hawk, Mayor