July 18, 2022 - Meeting Minutes

JULY 18, 2022
7:00 P.M.
Brewster Village Council met in regular session with Mayor Chuck Hawk presiding.
Council Members bowed their heads for the invocation provided by Clerk-Treasurer Kris King, followed by the Pledge of Allegiance to the flag.
The meeting took place in the new Community Room.
Charles Hawk, Mayor
Dale Fox, Council Member                           David Godwin, Council Member
Tom Hilliard, Council Member                       Brett Long, Council Member      
Sydney Radich, Council Member                  Mike Schwab, Council Member
John Anthony, Solicitor                                  Michael L Miller, Village Administrator
Kris King, Clerk-Treasurer
Mayor Chuck Hawk asked if there were any additions or deletions to the July 5, 2022 Council meeting minutes.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to approve the minutes as presented.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to accept the bills in the amount of $113,376.69.  The vote: All yes. 
Ray Heitger, 317 E. 7th St. and Police Chief Nathan Taylor
There were no guests.
CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony. 
ORDINANCE 39-2022: An Ordinance approving a Memorandum of Understanding with Fairless Local School District for the Village Police Department for the 2022-2023 School Year was given third reading. 
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the legislation as read.  The vote: All yes.  This is similar to last year’s MOU.
Second Reading: A Resolution Authorizing the Village Owned Public Utilities (Water, Wastewater, and Electric) at no cost when used for Municipal or Public Purposes.
Second Reading: An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the Village of Brewster, Ohio.
First Reading: A Resolution Authorizing the Amendment and Appropriation of Additional Funds for 2022.
First Reading: An Ordinance of Supplemental Appropriations and Amending Ordinance #16-2022 relating to Appropriations and providing for the Transfer of Funds within said funds for the Fiscal Year ending December 31, 2022.
First Reading: An Ordinance Awarding a Contract for Park Drive Phase 1 and declaring an emergency (once bids are awarded).
First Reading: An Ordinance Awarding a Contract for Tuscarawas-Pinewood-Locustdale Waterline Replacement Project and declaring an emergency (once bids are awarded).
First Reading: A Resolution giving first priority to the Fairless Soccer Club for use of the Brewster Park System from August 1, 2022 – October 31, 2022.
TABLED AT THIRD READING on June 6, 2022: An Ordinance Awarding a Contract for a Building to House its Digger/Derrick Truck and the rest/entirety of the Electric Department was given third reading.  VA Miller asked that this legislation be tabled until July 5th after the opening of the bids on June 28th.
TABLED AT THIRD READING on June 21, 2022: An Ordinance Amending the Zoning Map was given third reading.  VA Miller is requesting this legislation be tabled until the August 1st meeting after the bids are tabulated.
A. POLICE DEPARTMENT: Chief Nathan Taylor
  1. July calls to date: 307
  2. Officers: We still have one Officer out on injury leave.
  3. Department:
a)       We have been experiencing several areas getting graffiti wrote on it, we have made two arrests at this time.  We are still investigating other issues.
b)      Camera Phase 1 is underway as of today.  They have begun to install cameras inside and outside of the Police Station.
c)       We will be hosting a FEMA training on August 1st, 2022, the training will be school based incidents and active shooter courses.
d)      We had training at the Wheeling and Lake Erie Railroad on July 13th, 2022 for Hazmat response.
e)      On July 12th, 2022, someone fell asleep at the wheel and hit the planter at the north end of the underpass.  We located the vehicle and citations were issued.
  1. Vehicles: Car #4 was given a clean bill of health for this week; we are currently changing our Tahoe services to Buck Chevy out of Canal Fulton.
  2. Chief Taylor asked that residents PLEASE contact the Police Department when they see something.  Dispatch number is 330-830-4272.  Please don’t wait or post on Facebook as it is not monitored.
  3. Chief Taylor reported that two citations have been given to diesel trucks blowing smoke in the downtown area.
B. FIRE DEPARTMENT:  Chief Chris Colucy (excused)
1.    Mayor Hawk asked if Council had any questions or concerns for the Chief.  There were none.
  1. Solicitor Anthony prepared a memo of lease for the Brewster Dairy property.  Once signed, it can be recorded.
  2. There was quite of bit of information concerning the OneOhio Settlement in which Brewster is slated to receive $8,400-$11,000.  This involves three major pharmacies-McKesson, Cardinal, and AmerisourceBergen.  West Virginia went to trial and ended in favor of the distributors.
  3. Solicitor Anthony has been in contact with the Attorney for Hillview: Mike Thompson concerning a sanitary sewer connection.
  4. Solicitor Anthony has drafted a letter for a sewer connection dispute.
  5. Solicitor Anthony told Council that action needs to be taken tonight on the Everstream contract.  He feels everything checks out and they are a reputable company.  There will be a $22.48 per pole per year fee.
  1. Letter from Stark County Sheriff: The MARCS radio fees will be turned over to the agencies effective 01/01/2023.  This will cost $10/month per radio.  The Fire Department currently has 39 radios, and the Police Department will have 5 radios.  This will need to be factored into next year’s budgets.
Council received the Village Administrator’s report last week to review.  Administrator’s report for period: 7/6/2022 thru 7/18/2022:
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the VA’s report as written and emailed to Council and to enter it into the record of tonight’s Council meeting.  The vote: All yes.
VA Miller addressed the following items that have occurred since the email went out:
  1. Met with the Engineers on the Electric Garage Project.  The only bid came in at $1.284 million.  That is 67% above the Engineer’s estimate.  The Village can only accept bids that are within 10% over the estimate so Council needs to vote to reject the bid.  The Engineers have met with the department and I and have come up with 17 items to improve/revise to help get the project in line.
  2. VA Miller would like a motion to apply for a Muskingum Watershed grant for cleaning out a portion of Sugarcreek where there is a log jam.  He received a second bid of $ 5,800 and the deadline for the grant application is soon.
  3. Everstream Contract:  Solicitor Anthony has already covered this.
  4. Hillview Sanitary Sewer Connection:  Water Pollution Loan Fund applications are due August 1st.  I would like authorization to apply for two applications.  One for the Hillview Sanitary Sewer line and one for the installation of 2 manholes, one on either side of Wabash on the south end of town.  Council Member Schwab asked the cost of the Hillview project and VA Miller had a rough estimate of $200,000.  Council Member Schwab asked how Hillview was going to pay for it.  VA Miller replied that it would be paid from the profits of the park.  VA Miller stated there would have to be a pump station with a force main under 93 and under the creek.  Solicitor Anthony stated he would like to talk to Hillview’s Attorney Mike Thompson.
  5. Council Member Hilliard asked about the storm sewer work on East Main Street.  VA Miller stated it needed 120’ more pipe.
  6. Council Member Hilliard asked if we had a plan b for the Electric Building Project.  VA Miller stated we did not need one because he was confident that the cost would come down.  When reviewing the plans, the plumbing was way over estimated ($140,000).  The wiring included two breaker boxes and redundant wiring that could be reduced by almost half just to identify a couple of the items.  He stated we needed to step back and access the specifications and get a more accurate estimate.
Administrator’s report for period 7/6/2022 thru 7/18/2022:
Brewster Water Treatment Facility Filter Rehabilitation and Media Replacement Project (Filter Media Project). Work is underway on the Filter Media Project. We were waiting for the hatches, and the hatches are now in. Our contractor, Workman, began work on Monday July 11, 2022. Workman plans to empty the media from filter tank #2 (filter #1 was already emptied) and get it ready for the subsequent work while filter tank #1 is being welded/painted. A subcontractor, A&N Painting, will be on site on starting July 18, 2022 to begin painting filter tank #1. Workman will be requesting a determination regarding pits that need filled at that time (from Brewster and our engineer, CT Consultants) so they have no delays in getting Brewster back online as fast as possible. A couple of issues that have arisen are:
  • HATCHES: Some of the bottom hatch locations were problematic. Because of the size (made to EPA Specs for top and bottom) they could not go in the same location and open (piping in way) In addition, one hatch presented a hazard if moved to a new location as it projected into walkwaycreating a walkway obstruction, and the door to the filter room would hit the hatch upon opening.  So, based on the contractor’s suggestion, the Village has agreed to non-perform installation of the side/bottom hatches. Only one access must be to EPA size standards. Since the old hatches are all the same size, we will pick the best of the removed hatches to clean-up, paint, and reinstall at the side/bottom locations with a new gasket. The deduct per tank is $1683. Unfortunately, the hatches were fabricated to order and cannot be returned for additional deduct/credit.
  • ANGLE ON INSIDE OF TANK: There is a clip that welds to the existing angle iron on the side of our tanks. The angle can be completely eliminated. However, Workman can weld replacement angle where needed just for the installation of the gravel screen. The cost to spot repair a 2’ segment of angle to attach the screen as needed is $240 per segment. We are proceeding with that approach.
Electric Building – Bidding. The bid opening for the new Electric Building did not go well. Without going through everything, the “highlight” is the only/low bid of $1,284,100 was $516,600 over the engineer’s estimate of $767,500 (67% over). So, the Village cannot award a contract based on this one bid. A meeting with EA is slated for Monday July 18th.
I have been discussing the project with EA (the engineer), Mayor, and Electric Department to determine why the estimate was so far off and how it might be addressed when (or if) the Electric Building is put back out to bid. Some of the discussion has been:
Electric Department and I have identified a number of ways to cut the cost. A FEW include:
  • Change from 3 phase to single phase electric service
  • Eliminate the electric panel from northeast corner of garage and go with a single panel at the northwest corner, reducing considerably the amount of wire involved in the lighting.
  • Eliminate the electric cord reals in each bay – we have none now in either Electric Department Facility
  • Change railing from prefabricated metal to wooden rails with removable panels like current Electric Building designed by EA.
  • Go with pole building construction (at least as alternate) versus block …
  • The doubling of the bid versus the estimate for electrical can probably be traced to the volatility of the market. The Electric Department informs me that prices for wire and conduit are only good for a period of four (4) days
Some additional items are:
  • Man doors are premium – could be reduced in cost considerably
  • Back-up generator is costly due to 3 phase.
  • Windows premium
  • Some of the materials have a longer manufacture/delivery time than we have for completion.
  • The Village would be better served with adding “or equal” throughout the specs, so that less expensive items are on the table and could be proposed.
  • We should have DETAILED specs for the plumbing. There is no other logical reason for your estimate of $14,000 being $100,000 in the bid than the bidder covering for the unknown. Two toilets, sinks, showers, a kitchen sink, and a slop sink should not come to $114,000.
  • We should recognize market delays for materials such as the garage doors (12 months +/-) and generator (15 months +/-) and furnace/ac and either change our hard completion date entirely (maybe not best approach) or keep it but make it clear that it can be extended if the successful bidder shows that an item(s) cannot be delivered within our deadline.
  • Another approach would be the Village directly purchase some materials that have extended manufacturing/delivery times (i.e. garage doors) and put in specs that owner to supply materials, which shall be installed within ____ after delivery)
Obviously, the volatility of the building industry factors in as well. I will keep Council informed as to the progress.
OPWC Tuscarawas/Locustdale/Pinewood Water Line Replacement. The OPWC Project Agreement Tuscarawas/Locustdale/Pinewood Water Line Replacement was sent to the Village July 1st, and it has been executed. Still question about the loan documentation. I will be coordinating with W.E. Quicksall to get this Project out to bid as soon as possible pursuant to the Ordinance passed by Council. An Ordinance to award a contract will be before Council shortly so that it can be passed at the point bids are opened and a recommendation is made to Council to award a contract.
OPWC Park Drive Phase 1. The OPWC Project Agreement for Park Drive Phase 1 was sent to the Village July 1st, and it has been executed. The project is out to bid, with a bid opening set for on August 1, 2022. An Ordinance to award a contract will be before Council so that it can be passed at the point bids are opened and a recommendation is made to Council to award a contract.
Safe Routes to Schools Project – Middle & Elementary Schools. Construction has started with removal of trees. As I indicated previously, while it would be nice to just step back and let ODOT manage the project that is not the case. The Village is still working with ODOT to clear any utility conflicts, which we have been using Thrasher to do.
I had a number of e-mail exchanges, conversations, and a meeting on site to discuss a 30-inch pin oak that was slated to be saved. After the onsite meeting, recognizing that if it were to be saved it would require a number of alterations to the plans/bids, at an ADDITIONAL cost (to the Village?), the agreement was to proceed with:
  • Removing the 30-inch pin oak that was slated to be saved (unknown cost, but using an estimate of $4,000 additional)
  • Non-perform the tree well and aeration for savings of $9,500.
  • Estimated additional cost for embankment of $1000.
  • Results in an estimated net “savings” of $4500. With the net “savings” ODOT has agreed that trees can be purchased to replace the eight (8) total that have/will be removed. Number, species, and locations can be determined at a future date.
  • Thrasher has provided updated plan page(s).
I have spoken with O.R. Colan, and they indicate the permanent and temporary R/W takes are clear at this point based on having previously acquired all the necessary takes needed to construct the job as outlined in the plans. The Village will address any adjustments with the property owners in question.
As a reminder, the construction has been completely funded with Safe Routes to Schools grants: It is “official.” The construction costs are to be paid from our Safe Routes to Schools Grants, which have been:
  • $150,000
  • $106,000 initial projected shortfall between original grant and estimated cost
  • $50,000 second projected shortfall between original grant and estimated cost
  • $20,000 to cover shortfall between grants and low bidder
  • $326,000 total.
Brewster Parke Water Line Extension Project. The project is planned to begin soon.
AMI Project – Wrap Up and Close Out. CT is in the process of closing out the AMI Project. I will keep Council informed.
Electric Substation – SCADA (Supervisory Control and Data Acquisition System). We continue to make progress and work continues by GPD and the Electric Department on the SCADA system at our substation. It is nearly complete. I will keep Council informed as to the progress on the project.
AMPT – Brewster Second/Redundant Transmission to Substation. The status of the second transmission line to Brewster’s substation is:
  • Monthly meetings continue between AMPT and First Energy and AEP to coordinate the scope between the three (3)
  • AMPT is working with AEP to resolve any concerns about the Alpine Station (where the second feed to Brewster’s substation will originate)
  • Layout of the conceptual AMPT equipment and configurations continue
  • Coordination with Power Engineers (consultant or outside engineer) of pre-engineering development of 30% conceptual designs continues
  • 69kV line routing study and evaluation is underway
  • Brewster solution statement is due to be filled with PJM in July 2022
Electric Department – New 7th Street Line. Wiring the new poles should begin shortly. Then, we will need other utilities to move their lines to the new poles as well, before we can remove the old poles.As always, I will keep Council informed of the progress.
Brewster Cheese Cogeneration of Power.I am still consulting with AMP, GPD, and Courtney and Associates to get clarification/confirmation on how the reduction of 2.3 to 2.5 MWh by Brewster Cheese will affect our rates. Some points being discussed/reviewed are:
  • It could help our rates after it comes online, as Brewster’s remainder contract expires 2025 ($34.14 per MW). We will (would) be 2 MW plus short. So, in effect, Brewster Cheese’s Cogeneration Project might cover that projected “shortfall” beginning in 2025, eliminating the need for Brewster to go to the market to cover.
  • The market is EXTREMELY high right now ($70 - $80 per MW), so with the rest of our power “averaging” $34.14 per MWh avoiding going to the market for 2 MWs may keep our rates stable. Since we have “fixed” power costs, premarket inflation, we should be able to minimize/eliminate increases in rates.
  • How the reduction in what Brewster buys will reduce what Brewster pays in transmission and capacity costs.
AMP has run different scenarios. Both AMP and Courtney and Associates are now addressing issues and questions as to how Brewster Cheeses’ cogeneration will affect Brewster electric rates in 2025 and beyond. They will also let me know if I am missing anything, or my analysis of the impacts are not accurate. Brewster Cheese has been involved as well - they are concerned/interested in how their project will affect the rates going forward. I will keep Council informed.
AMP – Annual Power Supply Review. The annual Brewster Power Supply Review is scheduled for July 19th at 1:00 pm. I will update Council on relevant information after the meeting.
Electric Power Purchase - 1 or 2 MW Off-peak Block of Power for 2025-2028. On August 16th of 2021, Council passed an ordinance to buy a 1 or 2 MW off-peak block of power for 2025-2028 to hedge our bets, IF NEEDED in the future, due to market changes. We are now in a holding pattern because of both market conditions and Brewster Cheeses’ proposed cogeneration project. I will keep Council Informed.
Storm Drainage Projects. The current list of storm sewer projects in their priority order, with updates on their status:
  1. Cleveland Ave south of Main on east side. COMPLETED except for patching.
 2. Catch basin on Tuscarawas (sump pump). COMPLETED except for patching.
  1. East Main Street Drainage. Significant progress has occurred – work will continue as weather and other projects permit.
  2. Dartmouth/Amherst relief line. Easement has been signed. Will need to be recorded. Work to start when it can be scheduled.
  3. East end of 1st Street SE. Will have to coordinate with US Army Corps of Engineers.
  4. Open ditch east of Mohican. We are consulting with Stark County Soil & Water.
  5. Drainage from Harmon west of 264 Harmon. Survey needs to be completed
  6. Drainage on north side of 7th west of Baymere.
These are not necessarily on a first come/first serve basis but based on their criticality and/or ability to fit into the schedule. We are also looking to repair deteriorated catch basins, so if any Council person is aware of any, please let me know. Also, if there are any storm drainage projects/issues not on this list please let me know.
East Main Storm Drainage. We have made significant progress, and there is approximately 120 feet of storm line yet to install. While it has taken longer to complete this project as a fill-in project fit in with all the other responsibilities and weather constraints, the amount of money saved in my opinion is worth it. Outside contractor quote was $47,570.
Natural Gas Aggregation Program. To recap, our natural gas provider for the Village’s Natural Gas Aggregation Program, Volunteer Energy, went bankrupt. We had 18 months remaining with Volunteer Energy on the “contract” that was voided in bankruptcy.All the village residents who were part of the Village’s Natural Gas Aggregation Program (484) were sent back to Columbia Gas of Ohio’s default service. Natural gas service was not interrupted, and our residents will remain on Columbia’s default service until our program restarts, or they choose a supplier on their own.
The Village immediately started a new Request for Proposals with Independent Energy Consultants to restart our program. They sent out an RFP along with these other communities that also had Volunteer Energy as a supplier (that usually generates better supplier interest)
  • Canfield Township                          Columbia Gas of Ohio
  • City of Findlay                                    Columbia Gas of Ohio
  • City of North Canton                       Dominion Energy Ohio
  • Village of Silverton                          Duke Energy Ohio
  • Stark County                                      Columbia Gas of Ohio
The responses to the RFP are in. Council will have to decide on who the supplier will be and on the length of a new contract. I forwarded a copy of the PowerPoint style presentation to Council. The recommendation of Independent Energy Consultants was IGS. Council passed an ordinance authorized entering into a Supply Agreement with IGS for 2022-2026, based on the 4-year adder of $1.96.
For reference/reminder, the Village’s natural gas aggregation price is made up of an adder (quoted from the proposed supplier, which expires in thirty (30) days) and the “market” price of natural gas (set at the time the Village “strikes” the price). The natural gas “market” price portion of the total price is VERY volatile.
The “market” will be monitored, and a price struck when in the best judgement it is the best time to do so.
Residents who do not wish to wait or participate in the Village’s Natural Gas Aggregation Program have the option to choose their own supplier via PUCO, which has and will continue to have a number of suppliers on their Apples-to-Apples chart with a wide variety of costs, terms, and fees. OR stay with Columbia Gas. If residents choose a natural gas supplier on their own their choice MAY preclude them from participating in the Village’s opt-out program – for example, the length of the term (contract) and/or the early termination fee would be the main two (2). What the Village can “recommend” to residents at this point is to stay with Columbia Gas while the Village completes the RFP process to select a new opt-out supplier and sets a price, and later in the summer if they are not satisfied with the price or terms of the Village’s Natural Gas Aggregation Program they can opt-out and choose then.
Electric Vehicle Charging Stations. Ohio hasreleased its draft National Electric Vehicle (EV) Infrastructure (NEVI) Plan. In summary, Ohio will receive $20.7 million annually over the next five years to create an EV charging network across the state. Funds initially must be used to deploy four, 150kW EV charging stations every 50 miles within one mile of designated Alternative Fuel Corridors (AFCs). Once the AFCs are fully built out, Ohio can use the remaining NEVI formula funds for publicly available EV charging stations elsewhere in the state. I will gather information to see if Brewster can qualify/apply for a portion of these funds, and then bring that information to Council to let Council decide whether it wants to participate in this version of EV Charging.
Yard Waste – Stark-Tuscarawas-Wayne Recycling District. The second quarter report for the Village’s yard waste facility/activity has been filed.
Mosquito Spraying. The county Health Department has forwarded the initial schedule for mosquito spraying in Brewster. The initial tentative schedule for the summer of 2022 is:
  • July 27, 2022
  • August 10, 2022
  • August 24, 2022
  • September 6, 2022
In the event there are cold temperatures, precipitation, or high winds on the date scheduled, the mosquito spraying in Brewster will be postponed and rescheduled as soon as possible.
Efficiency Smart - Appliance Recycling Rewards Program.  Efficiency Smart’s Appliance Recycling Rewards program will be resuming on July 1. Through September 30, residential customers will be able to schedule a free pickup and receive $100 for each eligible appliance (a still working refrigerator, freezer, dehumidifier, or window air conditioner) recycled. Customers are encouraged to contact Efficiency Smart at 877-889-3777 or go to their Efficiency Smart community webpage and select “Appliance Recycling Rewards” to learn more and to sign up.
  1. Appointment of Brian Webb to the Brewster Fire Department as a part-time Paramedic.
  2. Meeting for “Old-Fashioned Christmas in Brewster” – August 3rd at 10 am in the Village Community Room.
  3. Brewster Fire Department is requesting the purchase of 2 Infrared cameras - MSA Lunar Tic with charger and lanyard at a cost of $2,650 each.  One to replace a broken one and one to place on the ladder truck.
  4. Request for executive session.
COUNCIL MEMBER LONG MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to enter into executive session for the purpose of considering the appointment of an employee of the Village of Brewster at 7:48 pm.  The vote: All yes.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to exit executive session at 7:54 pm.  The vote: All yes.  No action was taken.
  1. I am requesting for Council to review and sign the check register for this set of bills.
  2. The 2020-2021 Audit is complete.  Once the state reviews and approves the audit, it will be posted on the Auditor’s website.
  3. I will be working on the 2023 Tax Budget that is due on August 20th
  4. I would like Council’s permission to add Alyssa to the Consumer and Huntington accounts.  A motion is needed for the bank to proceed.
  5. I have jury duty the week of July 25th.
  6. I have created an OneOhio Opioid Settlement Fund as directed by the Auditor of State.  This will be an additional Special Revenue Fund and has very strict spending restrictions.  The amount received is $508.87.  There will probably be future deposits.
  7. The Fairless Soccer Club is requesting a donation.
  8. The Fairless Athletic Boosters are looking into putting banners/flags up and would like Council’s input on whether they could put them up in the Village. 
  9. Garage Sales will be August 12 & 13.  Signs are up and it will be advertised in the Bargain Hunter and on the website.
  10. We have received a check from Everstream that I am holding until the contract is agreed upon.
VILLAGE SPEAKS (Communications received by Council Members from Village Residents):
Council Member Hilliard’s sister is in town and said Brewster is really coming along.  She hadn’t been here in 22 years.
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.
  1. None.
  1. None.
OLD or NEW BUSINESS:Council Rules require a two-week waiting period before any expenditure of funds unless determined an emergency.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to put Alyssa Klein on the Huntington and Consumers checking accounts.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to approve the Everstream contract and authorize the Village Administrator to execute the contract.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to approve the Mayor’s appointment of Brian Webb to the Brewster Fire Department as a part-time Paramedic pending a background check, physical and drug screen.  The vote: All yes.
COUNCIL MEMBER SCHWAB MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion approved to reject all bids on the Electric Garage Building because they were over the 10% threshold.  The vote: All yes.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to authorize the Village Administrator to make application for RCAP to apply for a WPCLF loan for Hillview Trailer Park to receive wastewater services from the Village of Brewster.  The vote: Long, yes; Radich, yes; Schwab, no; Fox, yes; Godwin, yes; Hilliard, yes.  Motion carries.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to authorize the Village Administrator to apply for a grant through the Muskingum Watershed for clearing Sugarcreek southeast of 93 for a cost of $5,800.  The vote: All yes.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER SCHWAB and motion carried to authorize the Village Administrator to apply for a WPCLF grant for the two manholes at the south end of town on either side of 93.  The vote: All yes.
Council Member Hilliard asked Mayor Hawk if the infrared devises for the Fire Department were an emergency purchase.  The Mayor stated that one was to replace a broken one and the Clerk stated the other was for the ladder truck as it didn’t have one.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to purchase two (infrared cameras) MSA LUNRAR TIC with charger and lanyard at a cost not to exceed $5,300 from the fire Operations Fund.  The vote: All yes.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn at 8:06 pm.  The vote: All yes.
Respectfully submitted,
Kris King, Clerk-Treasurer
 Charles Hawk, Mayor