June 21, 2022 - Records Commission Meeting

MINUTES

BREWSTER COUNCIL OF THE WHOLE

Records Commission Meeting

June 21, 2022

6:30P.M.

 

6:45 P.M. – CALL TO ORDER – Kris King

 

MEMBERS PRESENT:

Charles B. Hawk, Mayor                                Kris King, Clerk-Treasurer            

Ray Heitger, Resident                                    John Anthony, Solicitor, excused

 

VILLAGE OFFICIALS:

Dale Fox, Council Member                           Chuck Hawk, Council Member                   

Tom Hilliard, Council Member                       Sydney Radich, Council Member                              

Mike Miller, Village Administrator

 

We met to discuss and vote on recommended changes to the Records Retention Policy.

 

Changes:

Added Police Records that were previously not included, mainly because they are newer technology.  Chief Taylor reviewed the details.

 

Separated the Sewer and Water Records.  The sample records retention schedule we have been using had the two departments combined but we felt it should be done separately.

 

There were other minor changes such as media types.

 

MR. HEITGER MOVED, SECONDED BY MAYOR HAWK and motion carried to update the Records Retention Schedule to include newer technology in Section 7, Police Department Records, separate the Water and Sewer Records to Sections 10 and 11 respectively, and other small updates. The vote: All yes.

 

VA Miller stated we need to be vigilant as we add cameras, additional technology, and SCADA to update our retention schedule.

 

Meeting adjourned at 6:41 pm.

Kris King, Clerk-Treasurer