March 4, 2019 - Meeting Minutes

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

 

7:00 P.M. – CALL TO ORDER

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

 

Mike Schwab, Mayor

Dale Fox, Council Member                           Dave Godwin, Council Member                

Chuck Hawk, Council Member                    Andrew Hess, Council Member                 

Thomas Hilliard, Council Member             Sydney Radich, Council Member                              

 

John Anthony, Solicitor                                  Kris King, Clerk-Treasurer

Michael Miller, Village Administrator

 

Mayor Mike Schwab asked if there were any additions or deletions to the February 19, 2019 Council meeting minutes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as read.  The vote: All yes

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $ 456,154.37.  The vote: All yes.

 

Police Chief Creter, Fire Chief Colucy, Ben Grass, Tim Dorkoff, Ray Heitger, and Anna Crawford from the Independent Newspaper were in attendance.

ORDINANCE  21-2019: An Ordinance Authorizing the Adoption of an Employee 6.19 Nepotism Policy was given third reading.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 22-2019: An Ordinance Authorizing the Adoption of an Employee 1.07 Scope of Coverage & Parameters Policy was given third reading.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 23-2019: An Ordinance Authorizing the Adoption of an Employee 1.08 Implementation Policy was given third reading.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to pass the legislation as read.  The vote: All yes.

 

Second Reading: An Ordinance Authorizing the Adoption of an Employee 7.07 Village Telephones Policy.

 

Second Reading: An Ordinance Authorizing the Adoption of an Employee 8.07 Investigation of Employee Conduct Policy.

 

Second Reading: An Ordinance Authorizing Permanent Appropriations for 2019.

 

ORDINANCE 24-2019: An Ordinance Authorizing Contract for the Seventh Street Improvement & Paving Project was given second reading.    

 

VA Miller provided the following report:

Award of Contract - I have previously forwarded a copy of the bid tabulation and recommendation from Engineering Associates. The construction estimate was $205,000. The current total project estimate, including construction, is $225,500. Our local match to the 7th Street Improvement and Paving Project is $116,025. The OPWC Small Government Grant is $111,475.

 

We have been in consultation with our Engineering firm (EA) about how to proceed with awarding of a contract pursuant to our bid. Their recommendation is to award the contract for the 7th Street Improvement & Paving Project to Superior Paving & Materials on the base bid only, in the amount of $180,405.00. The final cost will be contingent on the actual unit costs and final unit amounts.

 

Project start – The start of the 7th Street Improvement & Paving Project has been moved back from May 1^st, 2019 to August 15^th, 2019. The reasons for moving the start date back are:

• The Stark County Engineer is replacing a large culvert within the within the project limits. Initially supposed to be completed July or August 2018 before school started. It was delayed, so now they anticipate beginning work in June of 2019 AFTER school is out, and that their culvert replacement project will last 1 ½ to 2 months – until late July.
• Fairless Local Schools, who has their football stadium adjacent to the 7th Street Improvements Project, approved at their School Board meeting last night replacement of the football field with synthetic turf, which will require trucking out 10 inches of topsoil from the field onto a portion of 7^th Street (250 – 300 loads), and then trucking back in limestone base for the synthetic turf (250 plus loads) back on a portion of 7th Street. The turf replacement was not anticipated, but the Scholl District has come into unforeseen funds due to construction of a gas transportation pipeline that allow them to proceed with the replacement. The Fairless Local Schools Superintendent informed me this morning that they intend to start when school is out (June) and go into July.

 

Rather than have the new pavement damaged by the two (2) construction projects, or additionally in the case of the culvert replacement cut the project in half, requiring the contractor to move equipment around the opening to work, Brewster would like to request an extension until August 15^th, 2019 to begin construction, and September 30^th , 2019 to complete construction.

 

I got approval for the new start date and a new completion date (September 30^th, 2019) from OPWC.

Repairs Prior to Paving.  A new issue that has to be dealt with is the fabric in 7th Street. Our original scope was/is to overlay 7^th Street, with minimal grinding at existing curb and gutter and at butt joints. We expected to add pavement over the existing road and fabric without a danger to long term integrity. If the fabric had not been “disturbed” that plan would have worked. However recent large potholes exposed (“disturbed”) fabric, and we now know that the fabric is overlapped in the middle of 7^th Street. The overlapping definitely puts the integrity of 7^th Street in jeopardy. If we don’t take action – the middle could develop potholes in a few years after we pave it.

 

 

In our consultation with EA and others, we have determined that the most effective and cost-efficient way to proceed is to grind out the overlapped fabric in the center (6-foot-wide 3” to 4” “trench”), replace the area ground out with “base” asphalt for strength, and then overlay 7th Street as originally planned. (“base” asphalt is also less expensive than “finish” asphalt).  There are at least two (2) approaches to accomplishing that task that we are exploring:

• Award bid and do additional work as change order. The amount of the change order would need to be agreed on going in, and we are discussing how that might be calculated, such as unit costs already in the bid, ODOT specs for road repair, or using the piggy-backing method we used last year to bid our paving program as the maximum.
• Award the contract, and before the project starts, proceed with a separate contract using the piggy-backing method we used last year to bid our paving program. If we did this, we would likely include it in our 2019 paving program.

We considered rejecting all bids, and then rebid the project with new scope, but have determined that in addition to the additional time, work, and money we would have to expend we would also risk the bid price going up.  I will let Council know which way we will proceed.

Village work prior to installation of curb and gutter. The Village will have to extend and/or install catch basins prior to curb and gutter installation on 7^th Street to maintain drainage. We expect 6 catch basins and some additional pipe.  We will also need to install catch basins prior to East Main Street Paving Project, and paving (Church and Scioto).

Curb and Gutter - We bid alternates for curb & gutter, sidewalk, and handicapped ramps with the 7th Street Improvement and Paving Project. Superior was NOT low on those items. We cannot bundle those items with the base project to determine low bidder because of the OPWC Grant. Installation of curb and gutter on the north side of 7th Street from Park Drive to Amherst, including handicapped ramps, was identified in the Safe Routes to Schools Plan as the new route for a “trail” or sidewalk from “downtown” to Fairless Schools. Going forward with the 7th Street Improvement and Paving Project AND going forward with the curb and gutter would obviously would be better to install them now, rather than potentially disturb newly paved portions of 7th Street at a later date.

The Safe Routes to Schools Plan includes adding curb and gutter (850 lineal feet) and handicap ramps on the north side of 7th Street between Park Drive and Amherst so that school children could safely walk or bike to school. As I previously informed Council, rather than come back after the 7th Street Improvement and Paving Project is complete and adding curb and gutter and handicap ramps after the fact, it is more cost effective to install it now, ahead of the paving work. (Note: The Village has an MRF application for $36,975 in that amount would cover the cost for the 850 of curb and gutter identified in the SRTS Plan.)

 

The absolute low bidder on the curb and gutter was Central Allied, at $35,700.Central Allied has agreed to honor that price separately. I have consulted with the Clerk-Treasurer and Mayor, and we have  identified where the funds would come from to do that work, and that we can do everything we planned to this year (7^th Street Improvement and Paving Project (OPWC), East Main Street Paving Project (OPWC), Elton Street West Paving (MRF), 7^th Street Repair, 7^th Street Curb and Gutter, Storm Water Improvements (catch basins on various projects), and the 2019 Paving Program within the budget.

 

 

Councilman Hilliard wanted more information on the fabric being doubled along the center line on 7^th Street.  VA Miller stated that it will have to be ground out because moisture can get between the layers and cause the pavement to raise and crack. VA Miller explained that we want to grind it out, fill it in, and pave.  We want to build 7^th Street up with all the truck traffic.

 

Councilman Hawk brought up the fact that Engineering Associates misunderstood and only measured to the Village limit coming in from the west.  He stated we don’t want to lose an $111,000 grant over that.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to pass the legislation as read.  The vote: All yes.

 

First Reading: An Ordinance Authorizing the Adoption of an Employee 1.11 Questions, Ideas, & Ideas Policy.

 

Intro by Mayor: First Reading - Authorize a Remainder Requirements Electric Supply Contract for

2025-2027 (Cost not to exceed $ 37.00 per MWh; which does not include transmission costs, taxes, fees).

 

Intro by Mayor: First Reading – An Ordinance Authorizing a Modification of the Fire Department Fee Schedule.

 

Intro by Mayor: First Reading – A Resolution Authorizing a Joint Application with Fairless Schools for a Safe Routes to Schools School Travel Plan Development Project.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to untable an ordinance authorizing the awarding of contracts for major equipment for the Southside Substation Upgrade Project that was tabled at third reading.

 

ORDINANCE 25-2019: An Ordinance Authorizing the Awarding of Contracts for Major Equipment for the Southside Substation Upgrade Project was read.

 

VA Miller provided the following report:

Electric –Substation Upgrade/Expansion. To keep our steps in perspective, the following is a listing/timeline for our remaining actions needed to keep the Substation Upgrade/Expansion Project on schedule:

 

Equipment Bidding:

I have forwarded the recommendations by GPD on the bids we received for the Substation       Upgrade/Expansion Project, which is also set out below. I have provided a copy of the bid tabulation.

 

The following are recommendations by GPD:

 

Item	Bidder	Unit Bid Price	Total Price	Engineering Estimate Price
Bid Item No. 100 One (1) Substation Power Transformer	Rosati (Virginia Transformer)		$    374,065.00	$    550,000.00
Bid Item No. 200 One (1) Power Control Center (PCC)	VFP INC		$    258,541.00	$    252,600.00
Bid Item No. 300 Two (2) 69kV SF6 Circuit Breakers	GE Grid Solutions (Alstom)	$45,494.00	$       90,988.00	$       78,000.00
Bid Item No. 400A Seven (7) 500kVA Distribution Voltage Regulators	PEPCO (GE Grid Solutions)	$15,100.00	$    105,700.00	$    163,900.00
Bid Item No. 400B Three (3) 250kVA Distribution Voltage Regulators	Siemens	$14,470.00	$       43,410.00
Bid Item No. 500A Two (2) 15kV 800A Reclosers	Wesco (ABB OVR)	$18,870.00	$       37,740.00	$       60,000.00
Bid Item No. 500B One (1) 15kV 600A Recloser	Wesco (ABB OVR)		$       18,870.00
Bid Item No. 600 Structures, Switches & Bussing	Tatman		$    272,000.00	$    219,120.00
Total			$ 1,201,314.00	$ 1,323,620.00

 

The award for Bid Item 100, the Substation Power Transformer, is not being recommended to award to the absolute lowest bidder (the Pennsylvania Transformer) but to the lowest and best bidder. The determination of lowest and best bidder is based on the cost not only to purchase the Substation Power Transformer, but also the cost to operate it over its expected life cycle. I have attached a copy of the calculation done by GPD, a Power Transformer Bid Loss Evaluation Summary, which shows why it will be less expensive to purchase and operate the “Virginia Transformer” than the Pennsylvania Transformer”. The best way I can describe the difference is using the analogy of buying a furnace. A standard efficiency 80% furnace sees 20% of the heat exhausted up the furnace vent, while a 95% furnace incorporates a secondary heat exchanger to recover that lost heat, so while a 95% efficiency furnace costs more to purchase, the lower your energy bill ends up paying for the additional cost. The calculation shows that the Virginia Transformer will pay for itself, and actually save our consumers money in the long run.

There are some additional items I would like to address:

First, I would like to point out that the cost for the Substation Upgrade/Expansion Project was/is included in the rate study that was recently completed by Courtney and Associates and passed by Council. The Substation Upgrade/Expansion Project will result in NO rate increase to our consumers. 

Second, additional things that can be pointed out to residents about their electric charges is that

Third, it has been suggested that the Substation Upgrade/Expansion Project doesn’t benefit the residents as much as it gives more power possibility to Brewster Dairy. It was also suggested that the Village residents might be better off not being able to properly maintain the substation and instead live with losing power one or two times a year for short periods, or in other words that occasional power outages a few times a year is better than the expense. My responses to those suggestion are:

Fourth, the financing has been approved by Council through AMP, and is included in the rate study and new rates that reflect no increases.

 

Construction Bidding Plan:

• Upon passage of the equipment for the Substation Upgrade/Expansion Project, we will move forward with GPD to advertise and receive bids for construction of Substation Project.
• Early June or after – open bids for construction for Substation Project
• Late July or after – Council awards contract for construction for Substation Project

Financing Plan: We are now looking at being on AMP’s March agenda.

I will continue to keep Council informed as to developments. Please feel free, as always, to contact me if you have any questions or need me to obtain any additional information.

It was reiterated that an annual rate study was part of the loan agreement.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to fill in the blanks to reflect the recommendations from GPD Group.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as amended.  The vote: All yes.

 

Fire Department: Chief Colucy

1.       Asst. Chief Mohler advises that EMS Billing February Revenue = $ 12,557.90.

 

 

Mayor Schwab brought up a teleconference he joined with other AMP members concerning the Hydro Phase I Project.  Mayor Schwab requested an executive session to discuss pending litigation concerning the Hydro Phase I Project.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to enter into executive session to meet with Legal Counsel to discuss disputes involving the Village that are subject to pending or imminent court action.  The vote: all yes. 

 

The Mayor, Council, VA, and Solicitor exited the room at 7:51pm and returned at 8:02pm.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HAWK and motion carried to exit executive session.  The vote: All yes.  No action was taken.

1. Fairless Student Council Donation Request: Help to offset expenses of Mother’s Day 5k Walk/Run (Council provided with a copy).

2. Stark County Health Department Annual Report is available for review.

 

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 2/20/2019 thru 3/4/2019:

 

• 2019 OPWC Grant Application – East Main. We have received notification that we will receive funding from the Small Government Program through the Ohio Public Works Commission. The Small Government Program is specific to villages and townships with populations in the unincorporated areas of less than 5,000, and has its own methodology separate from what the District 19 Integrating Committee used to originally score our application. This is the same process/program from which we received funding for the 7th Street Improvement and Paving Project last year. We will not have to supplement our original application. The funding won’t be available until after July 1^st.

 

• Water – Wells. During the low temperature period (below zero) we had a well freeze up and motor fail. We determined that to get the well back into production as soon as possible we needed to purchase a new motor. That motor has been replaced, and the well is back into production.

We also determined to repair the motor that failed (rewind etc.) which will take some time but will provide a redundancy – a back-up we can keep available to replace a failed motor on either well 3 or well 4.

We already have a redundant/replacement motor available for well 1. We will be looking into a redundant/replacement motor to have on hand for wells 5 and well 6. But since we have 5 wells, but normally only use 1 at a time, having a spare for 3 or 4 should be sufficient at this time.

 

To recap, the current Water Department production wells are:

• Well #1 – 1950s motor, with a spare on hand
• Well #3 – 2019 25HP motor, but the mounts are different than 5. Spare being repaired to have on hand
• Well #4 – 2016 25HP motor, but the mounts are different than 5. Spare being repaired to have on hand
• Well #5 – drilled in 2001 and has a 25 HP motor. Motor replaced in 2008/9. No spare at this time
• Well #6 - drilled in 2001 and has a 15 HP motor. No spare available at this time.
  
• Water – 2019 Water Line Replacement. There are no water line replacement projects scheduled for 2019. We have reviewed the paving projects to assure that none need to have the water lines replaced prior to paving.

 

We are going to concentrate on rehabbing two (2) of the wells, and on replacing filter media in one of the five (5) filters.

• Electric Remainder Purchase.  AMP has submitted legislation to authorize the Village Administrator:

 

… to execute the Remaining Requirements Energy Supply Schedule and to acquire the Municipality’s energy from Long Term Energy Purchase(s), with a term beginning on January 1, 2025 and ending no later than December 31, 2027, and with a third party contract price (excluding any taxes, transmission costs, replacement energy, losses, congestion costs, security costs, or AMP service fees) not to exceed $37.00 per MWh, and …. to execute and deliver any and all documents necessary to participate in Long Term Energy Purchase, pursuant to the conditions set forth herein, as set forth in the Remaining Requirements Energy Supply Schedule.

While reviewing our electric rates with Courtney and Associates, it was noted that the market MAY still be favorable to locking in Brewster’s remainder needs beyond 2024 at an attractive price. Brewster has locked in two (2) remainder contracts in the past couple of years: the first remainder contract was from 2017 – 2021 from BP for a net price of $32.91 / MWh. The second remainder contract was from 2022-2024 from Excelon for a net price of $29.47/MWh. The two (2) of the last three (3) purchases that I have brought to Council have been remainder contracts, which do not obligate the Village to purchase, and have locked in lower rates. Participation in AMP projects or buying blocks of power require that the power be purchased.

I have consulted with Courtney and Associates, who have stated that the projected prices look attractive, and concur that the Village will first need to approve and execute a new remaining requirements agreement with AMP for the 2025-2027 period before they will obtain actual quotes. They also indicated that they would be more than happy to review the quotes once we receive them from AMP.

 

• Safe Routes to Schools – Grant Application. Based on Council’s action at Tuesday, February 19^th’s Council meeting, I met with Art Rometo of Thrasher Engineering Thursday, February 21^st to identify the scope of our application for Safe Routes to Schools funding. Identifying the scope is important because there is a condition imposed IF we are successful in obtaining funding. The condition is that IF we receive funding, and IF we then proceed with any part of the identified scope prior to actual receipt of the funding, that portion is then disqualified. Even if we are successful, we won’t receive funding until State Fiscal Year 2022 or 2023.

With that in mind, the scope for the application for SRTS Funds is Park Drive between Main Street and 7^th Street, and Route 62 on the east side between the crosswalk for the Middle School and the Elementary School.

 

We are and will continue to actively work in the other segments of the travel route identified in the SRTS Plan. We have applied for OPWC and will receive funding for Main Street between Cleveland and Park Drive. We have applied for and received OPWC funding for 7^th Street. We have also already completed some of the tasks on 7^th Street and Route 62 identified in the SRTS Plan that was adopted. So those “segments are not included in the application so we do not jeopardize funding.

 

• Community Reinvestment Area (CRA) – Residential. I have a meeting of the Brewster CRA Housing Council scheduled on Monday March 19, 2017 at 6:45 pm before Council meeting. The agenda will be for the Housing Council to verify the properties have been inspected and that the abatement should continue or be terminated.

Ø  Statewide Tornado Drill Part of Awareness Week - As part of Severe Weather Awareness Week, as coordinated by OCSWA, the state of Ohio will participate in a statewide tornado drill and test its Emergency Alert System on Wednesday, March 20 at 9:50 a.m. During this time, Ohio counties will sound and test their outdoor warning sirens. Schools, businesses and households are encouraged to practice their tornado drills and emergency plans.

VILLAGE MAYOR: Mike Schwab
1.            Governor DeWine’s Proposed 18₵ Gas Tax Increase

• Governor DeWine stated that the revenue raised the first year, by increasing the current 28-cent tax to 46 cents, equates to roughly $1.2 billion and will be split between ODOT and local governments.  Under the proposal the 18₵ increase would be indexed to inflation
• In 2018  Brewster’s share of the Ohio Gas Tax was $ 80,689.61; In 2019 Brewster’s estimated share will be $ 87,680.00
• Under the proposed 18₵ Gas Tax increase in 2020 Brewster’s estimated share = $151,441
• Council may want to consider a Resolution in support of Governor DeWine’s proposal

2. Bank

• Consumers National Bank President & CEO Ralph Lober’ s email: “I am pleased to report that Consumers National Bank has filed a branch application with the Office of the Comptroller of the Currency and has placed the required legal notice in the Canton Repository on February 27.   We hope to have a signed purchase agreement soon, OCC approval in 30 days, and look toward a May opening.”
• VA and Mayor met with Derrick Williams of Consumers National Bank this morning;
• Council has a copy of his contact information that they may share

• On February 28^th the Village Clerk advised that the available balance in the Fire Fund was at $ 11,500
• The Mayor’s Office has declared a freeze on any expenditures from the Fire Fund for training and non-emergency repairs or purchases of equipment or vehicles until further notice
• Some revenue from the Village Fire Levy (Property Tax) and partial payment of one of the Township contracts is expected in April.
• In 2018 Property Tax revenue was received in April and September (total $ 90,431.31 to Fire)  (Note $ 15,000 of Property Tax revenue was transferred to EMS Fund)
• Sugarcreek Township contract revenue in 2018 - half in April and half in September (2019 = $ 77,080)
• Tuscarawas Township contract revenue came in half in May and half in late December (2019 = $69,907)
• It is expected that the Fire Fund will be challenged throughout 2019
• Council copy of Mayor’s Memo to Fire Chief
• The EMS Fund is in reasonable shape and with normal expenses should be throughout 2019         

4.            Ambulance Charges Updates     

• On February 19^th Council was provided with handout that listed current charges adopted in 2017 and those recommended by Ohio Billing that would reflect 2019 industry standards
• Tonight, Council had a first Reading on legislation that amends Ordinance 76-2017 to adopt Ohio Billing’s recommended changes

5.            Welty Cemetery on SR 93 south of Brewster

• On February 26^th Councilmember Hawk, VA Miller, and Mayor were asked to meet with two members of the Welty Cemetery Board
• Welty Cemetery was originally 2 acres of land with an additional 3.3 acres added in recent years
• They would like to discuss their proposal to have the Village of Brewster operate and maintain Welty Cemetery
• Does Council have an interest in discussing the proposal with the Welty Cemetery Board?  Councilman Godwin stated that there were two things you never want in town: a graveyard and a swimming pool.  Councilman Hawk stated it is a long-term commitment and there are concerns after all the graves are sold

6.            Advanced Metering Infrastructure (AMI) Review Update

• In 2019 Presentations have been made by AMP, Sensus, & Aclara, and we met with Eaton on February 25^th
• All seem to offer a similar product/service with some dissimilar nuances in how the system is established and operates.  That and overall costs and financing of the project are primary factors
• My intent is to provide Council with a recommendation in the next several months for initiating AMI for the Village Electric Utility in 2019

7.            ODOT Meeting

• In recent months I’ve been badgering ODOT about paving SR 93 through Brewster.  It is my belief that this section of State highway has been neglected and I’ve made no secret of that stance by contacting ODOT District 4, ODOT in Columbus, and our new Ohio Legislature Senator and Representative
• Currently this nearly 1.5-mile length of SR 93 from Harmon Street to the South Village corporation limit is on ODOT’s 2020 project list
• Their 2020 project year begins on July 1, 2019
• We will meet with the ODOT District 4 Deputy Director the week of March 11 to review ODOT’s plans for Brewster

8.             Electric Department Response

• February 24^th Wind Storm had one Dispatch for the Village Electric guys
• Happened to be at my home as a broken branch from a neighbor’s pine tree pulled down the electric service feed to my home
• I called Utility Dispatch at 1:15 pm and the Electric personnel called out arrived, the feed reattached at 2:05 pm
• I attribute this quick fix to the response and skill of the Village electric and the few call outs during this significant wind event to the Village’s aggressive tree trimming program

9.             Village Tree Board

• National Arbor Day is on Friday, April 26^th
• May I request a meeting of the Tree Board between now and then to schedule the Village’s observation and to plan the Village’s 2019 Tree program?
• Tree Board members: Hilliard, Radich, Miller, & Schwab

1.          May 7^th Ballot 0.5% Village Income Tax Fire Department Operations Issue

• I would respectfully again ask that Council formally adopt a plan to expend the estimated

$ 400,000 expected annually from this proposed income tax

• This would provide a single, official message to the Village voters and any potential inquiries from residents and the local media

VILLAGE CLERK-TREASURER: Kris King
March 4, 2019:

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council

1. Fire Safety Committee met on February 26^th – Village Clerk provided Minutes

• Planning Commission Meeting on March 28^th at 7 pm
• April 15^th at 6 pm – Council of the Whole to discuss compensation for Village Clerk’s 2020-24 term of office
• Fairless Student Council 5K Race – May 11^th at 8:30 am on cooperation w/Brewster PD

EXPENDITURE REQUESTS from past Meetings:

1. American Legion/Andy Codispoti requests that Village sponsor a Fairless student at Buckeye Boys’ State; cost is $ 325; $ 300 registration fee and $ 25 for bus transportation

2. Donation Request Application: Fairless Youth Baseball & Softball Association

Council Committee (11/05): Proposed Trash Aggregation Program; VA provided a revised Draft for review 01/22/2019.

 

Tabled at Second Reading: Approve Compensation for Village Clerk-Treasurer Effective April 1, 2020.  A Finance Committee meeting is scheduled for April 15^th at 6 pm to review.

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to hold a Fire Safety Committee meeting on Monday, March 18^th from 6:00 – 6:30pm  to discuss the Fire Income Tax Issue 15.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to donate $325.00 to sponsor a young man for 2019 Boys’ State.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to donate $1,000 to the FYBSA for the 2019 season from the Recreation Fund.  The vote: All yes.

 

Councilman Godwin asked to speak to an audience member.  He then asked Ben Grass about the Police Chief’s request to sponsor a hole in the 2019 Zach Grass Golf Outing.  Mr. Grass stated Council had some time to make their decision.  Councilman Hilliard brought up the validity of the donation and whether an advertisement needed to be on the sign.  Solicitor Anthony stated the ad did not need to be on the sign.  Clerk King stated the public purpose of this donation would be considered the support of Fairless youth continuing their education though scholarship provided by the event.

 

COUNCIL MEMER RADICH MOVED, SECONDE BY COUNCIL MEMBER HESS and motion carried to hold a Street, Alley, Curb, and Gutter Committee meeting on Tuesday, March 19^th at 6:00pm to discuss the 2019 Street Paving Program.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pay the Fire Pay of $4,579.36 out of the Fire Equipment Fund.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to hold a Tree Board meeting o Tuesday, March 19^th from 6:30 – 7:00pm.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to hold a Records Commission meeting on Monday, March 18^th at 6:30pm.  The vote: All yes.

 

VILLAGE SPEAKS: Communications Received by Council members from Village residents

 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:32 PM. The vote: All yes.

 

 

Respectfully submitted,

 

____________________________________________________

Kris King, Clerk-Treasurer

 

____________________________________________________

Mike Schwab, Mayor