November 18, 2019 - Meeting Minutes

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

 

7:00 P.M. – CALL TO ORDER

Mayor Schwab set aside the normal agenda to address the following:

Councilmember Dave Godwin has notified Council and the Mayor of his resignation by a November 6, 2019 email. 

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept Mr. Godwin’s resignation.  The vote: All yes.

 

Mayor Schwab stated the Ohio Revised Code (ORC) specifies that Council has thirty days to fill any Council vacancy after which the Mayor makes the appointment (ORC 731.43).

 

Solicitor Anthony reviewed Rule 19 of the Rules of Council and it required the Clerk to notify the newspaper of the resignation and advertise for the position.  He also reviewed Rule 18 which allows the Rules of Council to be suspended.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to suspend the Rules of Council, Rule 19 since the end of the year is closely approaching.  The vote: All yes. 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to appoint Brett Long to complete David Godwin’s term of office.  The vote: All yes.

 

Brett Long was given the Oath of Office by Solicitor Anthony.

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

 

Mike Schwab, Mayor

Dale Fox, Council Member                           Chuck Hawk, Council Member                   

Andrew Hess, Council Member                  Tom Hilliard, Council Member                   

Brett Long, Council Member                       Sydney Radich, Council Member                              

 

John Anthony, Solicitor                                  Michael L. Miller, Village Administrator 

Kris King, Village Clerk-Treasurer

 

Mayor Mike Schwab asked if there were any additions or deletions to the November 4, 2019 Council meeting minutes. 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to accept the minutes as presented.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to accept the bills in the amount of $466,410.58.  The vote: All yes.

In attendance were Fire Chief Chris Colucy, Ray Heitger, and Joshua Bowen of the Massillon Independent newspaper.

 

ORDINANCE 88-2019: An Ordinance Amending Village Zoning Code to Designate Parcel #10010433 as an Agricultural (A-1) Zoning District was given third reading.  (Public Hearing was held at 6:45 pm on November 18th).

COUNCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All yes.

 

ORDINANCE 89-2019:  An Ordinance Authorizing the Renewal of Village Participation in AMP Efficiency Smart Program was given third reading.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All yes.

 

ORDINANCE 90-2019: A Resolution Authorizing the Designation of Bimeler Park Field #1 as Terry Fowler Field was given third reading.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as presented.  The vote: All yes.

 

ORDINANCE 91-2019: An Ordinance Amending Village Code of Ordinances to Permit the Substitution of Insurance Coverage for Surety Bonds for Village Officials and Employees was given third reading.

 

COUNCIL MEMBER HESS MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to pass the legislation as presented.  The vote: All yes. 

 

Second Reading – An Ordinance Authorizing the Adoption of a Community Services Donation Policy.

 

Second Reading – An Ordinance Authorizing the Preparation for and the Advertising for Proposals for Advance Metering Infrastructure for Utility Operations.

 

Second Reading – An Ordinance Authorizing the Preparation for and the Advertising for Proposals to Extend Credit for the Brewster Fire Building Expansion Project.

 

Second Reading – A Resolution Authorizing Initiating the Formation of a JEDD with Tuscarawas Township.

 

First Reading:  An Ordinance Authorizing an Agreement with Massillon Law Department for 2020 Prosecution Services.

 

First Reading: An Ordinance Authorizing an Agreement w/Massillon Police Department for 2020 Prisoner Transport.

 

First Reading: A Resolution Authorizing an Agreement w/LOGIC for RED Center Dispatching for 2020 Police & Fire.

 

First Reading: A Resolution Authorizing Temporary Appropriations for 2020.

 

First Reading: A Resolution Authorizing Amending and Appropriating Additional Funds for 2019.

 

First Reading: An Ordinance Authorizing Supplemental Appropriations for 2019.

 

First Reading: An Ordinance Authorizing the Transfer of Funds from the General Fund.

 

Intro by Mayor - First Reading: An Ordinance Authorizing the Adoption of Electric Utility General Rules and Regulations.

 

Intro by Mayor - First Reading: An Ordinance Authorizing Preparation & Bidding of BX Fire Building Expansion Project.

 

Fire Department: Chief Chris Colucy

 

 

The Jefferson Health litigation: A proposed settlement has been reached.  The Village should receive a tweaked version of the settlement shortly.  Atty. Paul Lafayette thinks this should be it for the Village, but there are still a couple of suits pending.

 

Solicitor Anthony contacted Tuscarawas Township’s Attorney Jeff Mathews concerning a proposed JEDD with the Township.  The Village is waiting on a resolution from the Township.  Clerk King was in contact with their Clerk the week of November 4^th and nothing had been passed as of that date.

 

2.   Jon Mercer of JVM Insurance thanks Village for their letter of appreciation (Council supplied a copy).

 

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 11/4/2019 thru 11/18/2019:

 

• OPWC Application – Jefferson Ave Sanitary Sewer Replacement Project. The first domino has fallen. The OPWC District 19 Committee approved a ranking/list of projects to be sent to the State that includes $522.285 in funding ($313,378 in a grant and $209,907 in a 0% loan) for the Jefferson Ave Sanitary Sewer Replacement Project.

The Jefferson Ave Sanitary Sewer Replacement Project entails the replacement of approximately 640 feet of existing sanitary main, together with replacement of three (3) manholes. This portion of the sanitary sewer main serves approximately 85% of the Village of Brewster’s flow, and has serious infiltration problems.

This funding is one of the two applications for funding the Village has submitted for the Jefferson Ave Sanitary Sewer Replacement Project. The total project is estimated at $1,065,889. Our second is an application for $441,959 grant from CDBG funds.

• OPWC Grant – East Main Street Paving & Rehabilitation Project. The East Main Street Paving & Rehabilitation Project has been re-advertised in the Canton Repository on November 18^th and November 25^th.  Bids are due and will be opened at noon on December 16^th, 2019.

The Village received an OPWC Small Government Grant of $51,964 (49%) of the total $106,050 of the total estimated cost for the East Main Street Paving & Rehabilitation Project.

• Efficiency Smart – Smart Thermostats. Efficiency Smart will have special Black Friday deals on smart thermostats through the Online Product Store from 11/19 -12/4. A smart thermostat can help reduce heating costs this winter! Get special Black Friday deals on smart thermostats from 11/19- 12/4 through Efficiency Smart’s online product store. Residents can learn about deals on smart thermostats by visiting www.efficiencysmart.org/brewster-ohio or calling Efficiency Smart at 877-889-3777 for more information.

 

• Efficiency Smart – “Electric Bill Advice” Program. Efficiency Smart is launching a new “Electric Bill Advice” Program. Through this program, customers can contact customer support, answer some questions about their home, and receive energy saving tips and advice based on their answers. We will be adding an announcement on/with the bills as follows:

 

Does your electric bill seem higher than typical? Efficiency Smart’s free Electric Bill Advice program can help you understand the electric use in your home and provide suggestions that can help decrease high bills. Call Efficiency Smart at 877-889-3777 or visit www.efficiencysmart.org/brewster-ohio and select “Electric Bill Advice” for more information.

 

• Efficiency Smart – Rebates on Heat Pumps. Residents can learn about new rebates on air source and cold climate heat pumps.

 

There is a$100 Rebate on select air source heat pumps. Air source heat pumps work by absorbing heat from the outside air and transferring it into your home. Modern heat pumps can reduce electricity use for heating by approximately 50% compared to electric resistance heating such as furnaces and baseboard heaters.

 

There is a $750 rebate on select cold climate heat pumps. Cold climate heat pumps are designed specifically for very cold climates and can efficiently extract heat from air with temperatures far below 0°F. These heat pumps provide a very efficient way to heat homes, lower electric bills and improve comfort.

 

Residents can learn about new rebates on air source and cold climate heat pumps by visiting www.efficiencysmart.org/brewster-ohio or calling Efficiency Smart at 877-889-3777 for more information.

 

• Efficiency Smart – LED Light Bulbs. There are still standard and dimmable specialty LED lightbulbs are available for a limited time for $0.99 each at Belloni Foods. Discount pricing courtesy of Efficiency Smart and Brewster Municipal Electric. Questions? Call Efficiency Smart at 877-889-3777 or visit www.efficiencysmart.org/brewster-ohio for more information.

• Electric – Substation Upgrade/Expansion. The contract with Thompson Electric in the amount of $1,324,835 (doing all the work without any outages) for the construction of Substation Upgrade and Expansion Project has been finalized.I filed the Village’s Notice of Commencement in the Stark County Recorder’s Office. The pre-construction meeting was held November 6^th at 9:30 AM. Construction should begin within the next couple of weeks. I will continue to keep Council informed as to developments.

 

The contractor (Thompson Electric) plans to work four (4) ten (10) hour day schedule. To make sure we have personnel available to respond and/or observe construction a minimum of two (2) of our Electric Department employees will be scheduled during those same hours.

 

Please feel free, as always, to contact me if you have any questions or need me to obtain any additional information.

 

• MRF Funding – Carryover of 2012, 2013, 2014, and 2018 Funding. I have requested that the allocated but unexpended funds from the Municipal Road Fund from 2012, 2013, 2014, and 2018, as set forth below, be carried forward to 2020:

 

                2012                     $  9,321

                2013                     $31,000

                2014                     $25,000

                2018                      $17,500

 

                Total                      $82,821

 

As Council is aware, Elton between Route 93 and the west Village limits has been paved. The MRF funds listed above were allocated and being aggregated to pave Elton between Route 93 and the west Village limits. We are currently awaiting the certified payrolls and a bill from the contractor, Superior Paving, prior to requesting reimbursement.

 

While I anticipate (hope) that we will receive both the certified payrolls and a bill from the contractor prior to Stark County closing down payments for 2019, to be on the safe side I formally requested to carry forward the Village of Brewster’s MRF allocations from 2012, 2013, 2014, and 2018 to 2020 for Elton between Route 93 and the west Village limits.

 

• Shared Use Path – North Side of 7^th Street. Construction has begun on the portion of the Shared Use Path on the north side of 7^th Street between Park Drive and Amherst. This is one of many tasks that makes up the Safe Routes to Schools Plan, which was adopted by Council after a number of public meetings and opportunity for public input. Multiple surveys were taken at public events and through other means, which as indicated that one of the reasons parents don’t allow children to walk to school was safety (lack of sidewalks and speed of vehicles).

 

Additional ramps are being installed at Park Drive and Dartmouth, and the crosswalk ramps are being expanded so that they function better and more safely.

 

As I informed Council previously, the Shared Use Path is being constructed initially out of base gravel with a limestone surface. This is being done because the alignment of the SUP will initially encounter some obstacles (power/telephone poles and a cable box) that once the path is established can be moved to locations that do not interfere with the alignment. The construction material also will serve as a base, should we upgrade the surface to asphalt or concrete. The path is approximately 2 feet behind the curb and gutter, so as to minimize impact on the homes on the north side of 7^th Street.

 

One of the common questions is why the Shared Use Path is 10 feet wide – the answer as Council may recall is that the Shared Use Path is 10 feet because it is designed to accommodate bicycling to and from school, and the safe width to allow bikes to pass each other is ten feet.

 

Another common question is why the Shared Use Path could not have been installed on the school side of the street – the answer is the Safe Routes to Schools Study and Plan determined, with input from the community, schools, Village, and engineer, that the safest route for the path between Park Drive and Amherst was on the north side, rather than on the south side (the school side) of 7^th Street. This was based on sight distance where the crosswalk was located versus its new location. It was moved from its former spot at the baseball/softball drive to Amherst to provide better safety for the school children to cross. It also was based on the drastic drop in elevation on the south side of 7th street between Park Drive and the driveway into the baseball/softball fields, as well other factors.

 

Another common question is where is the Shared Use Path (Safe Route to Schools) ultimately being constructed, or in other words what is the final objective. The portion currently under construction on the north side of 7^th is only one piece. The Safe Routes to Schools Plan has a Shared Use Path continuing north on Park Drive to Main, west from Park Drive on Main to Cleveland. The Safe Routes to Schools Plan has a Shared Use Path also continuing east from the south side of 7th Street at Amherst to the crosswalk on Route 62 between the High School and Middle School. In addition, the Village received a Safe Routes to Schools Grant of $150,000 to continue the path from the crosswalk on Route 62 south to the Elementary School.

 

The surface of the path for the grant portion has to be a hard surface, at a minimum asphalt, so ultimately portions or all of the rest of the Shared Use Path may change.

 

• Bimeler Park – Walking Path Repair. Work to repair a portion of the walking path in Bimeler Park that has been disturbed by tree roots by moving the path further north towards the pad for the port-a-potty has been rescheduled for 2020, due to the weather. Rescheduling the project for better weather will reduce the down time.

 

• Fire Station Addition – Zoning Board of Appeals Variances. A meeting of the Brewster Village Zoning Board of Appeals has been scheduled for Thursday November 21, 2019 at 7:45 pm in Council Chambers at Brewster Village Hall at 302 South Wabash Avenue, Brewster to consider a request for zoning variances.

The application is for six (6) variances being requested for parcel 7080167, which is zoned R-3 and is owned by the Village of Brewster. The six (6) variances are for the purpose of adding to the Brewster Fire Station, and are:

• Front setback. 35 feet is required; proposed is less than 3 feet
• Side setback (west). 8 feet required; 0 feet proposed (existing station wall)
• Side setback (east). 8 feet required; 6 feet 3 inches proposed.
• Rear yard setback. 30 feet required; 23 feet proposed.
• Lot coverage. 25% maximum coverage limit; 65% coverage proposed.
• Useable open space. 30% required; estimated less than 5% proposed.

Documents are available for review in the Brewster Village Administrator’s Office at Brewster Village Hall at 302 South Wabash Avenue, Brewster, Ohio from 8:00 am to 3:30 pm Monday through Friday.

• Potential Transmission Project – RFP for Sale of 69kV Assets. We have advertised for proposals for the potential sale of the Village’s 69kV Assets. The advertisement appeared in the Canton Repository on November 11th and 18th, 2019. Proposals for the Purchase of Existing 69 KV Transmission Facilities and Establishment of a Second 69 KV Interconnection are to be submitted to the Village Administrator of the Village of Brewster, Ohio, prior to 3:30 p.m. ET, on December 2, 2019.

 

The request for proposals includes the following:

• Sale of the Village’s transmission line from First Energy’s Harmon Substation to the Village’s Substation, at a minimum price of our investment cost less depreciation
• Sale of the 69kV switches and assets at the substation, again at a minimum price of our investment cost less depreciation. (As some of these assets are going to be constructed/installed between now and May 2020, we may have to phase the transaction)
• Requirement that within a reasonable period of time that the purchaser construct a diverse second feed to our substation (i.e. from feed to west, east, or south that does not directly interconnect with our Harmon feed from First Energy)
• The ability to repurchase the transmission line(s) and other 69kV assets in the event that the purchaser fails to construct the second diverse feed and/or the purchaser divests itself of the transmission line(s) and other 69kV assets for any reason (first option to purchase) at the price paid (and documented cost of construction of the second diverse feed, less depreciation)
• An option for maintenance to be done on the transmission line(s) and other 69kV assets by the Village of Brewster
• That the purchaser of our transmission line and 69kV assets files to recover all its costs, including the construction costs for the second diverse feed) either through FE’s and/or AEP’s zonal transmission rates (PJM) and not directly assign any of said costs to Brewster
• That the Village MAY enter into negotiations with the HIGHEST best proposer. (I used lowest in the last VA Report because that is what is normally used in a bid, but because this is a sale it would be HIGHEST, not lowest)
• Even if it enters into negotiations the Village MAY STILL determine to withdraw if the Village feels it is in the best interests of the Village to do so

 

• ODOT – Route 93 Paving and Drainage Issue(s). The Village had both sides of the storm sewer (the northeast corner and the northwest corner) cleaned, so that the lines can be visually inspected. It has been subsequently videoed as well. These steps should provide ODOT and the Village adequate information so we can jointly continue to investigate the possibility of completing repairs before or during the upcoming paving project.
  
• Stark-Tuscarawas-Wayne Solid Waste District – Yard Waste Program. I have submitted an application to continue to participate in the Stark-Tuscarawas-Wayne Solid Waste District Yard Waste Program for 2020.

• Stark-Tuscarawas-Wayne Solid Waste District – Recycling Program. I have submitted an application to continue to participate in the Stark-Tuscarawas-Wayne Solid Waste District Recycling Program for 2020.

 

• Arbor Day Tree City Application. I am assembling the information required for applying for Tree City designation for 2019, and completing the application. If successful, we will qualify for our 27^th year as a Tree City. It will be our third year in a row after a few years we didn’t apply.

 

• AMI (Advanced Metering Infrastructure) – Bid Specifications. Council has before it an ordinance toauthorize the Village Administrator to take the steps to prepare for and to bid the furnishing of AMI. As set out in the ordinance. As stated in the ordinance, AMI would be a system of smart electric and water meters installed at the customer’s location, with an accompanying communications network (smart grid) constructed Village-wide, and a data management system in the utility office that would enables two-way communication between the Utility Office and the customer’s meters. This would enhance our services available.

 

Recently, the City of North Canton went out to bid and installed an AMI for its water utility. North Canton uses the same water meters that the Village uses. We have talked to North Canton about their bid specifications and experience. North Canton used CT Consultants to prepare their bid specifications. I have reached out to the individual at CT Consultants that prepared North Canton’s AMI specifications, and discussed altering North Canton’s specifications (i.e. adding electric) so that Brewster could prepare specifications without having to reinvent them. I have been given a price of not to exceed $15,000, but expect the cost to come in lower. We will be billed hourly.

 

By using CT Consultants, we will not only save money in getting specifications together, but also save time. Unless there is an objection, I will proceed with entering a contract with CT Consultants for preparation of AMI Specifications as soon as Council passes the ordinance.

 

• 7th Street – Repair at Levee Gate. The US Army Corps of Engineers has awarded a contract to make repairs to the sill on levee gate to Brannon Contracting & Maintenance, Inc. of Duncan Falls, Ohio. The Corps has indicated that their Accident Prevention Plan has been approved by their safety office, and that their contracting folks are going to schedule the preconstruction meeting with their contractor sometime after November 12^th. Once they have their preconstruction meeting, they plan to meet with the Village to discuss traffic control and work limits.

 

• Bimeler Park – Security & Surveillance. Staley has been given the go ahead for the equipment/work to add cameras for additional security in Bimeler Park, both near the concession stand and the western most pavilion near the basketball courts and the new exercise area. The Electric Department has added two (2) additional poles necessary for the enhancements. Material has been delivered and installation will begin soon. I will keep Council updated on the progress.

 

• Alley Behind Horton.  A resident has requested some pine trees to be removed by the Village that are in a paper alley.  The Village has no utilities in the alley and the VA recommends that the alley be vacated.  The alley is 10’ wide.  There are about 20 pine trees that have been planted by residents for privacy.  It would cost the Village between $800 to $1,200 per tree to have the 20 plus trees removed.  The alley needs to be surveyed and then vacated.

 

Council Member Fox asked when the yard waste would be closed for the winter.  VA Miller stated that even though the Village does not get reimbursed, he feels it should remain open but only for Village residents for the months of January, February, and March.

 

Council Member Hilliard asked about the 10’ wide path along 7^th Street.  VA Miller stated the $150,000 to complete the project will not be available until July of 2021 with it being paid in 2020.  Council Member Hilliard would like a drawing of the steps of the project. 

 

1. Solar Field #2 – Proposed

• Willey Sandell of AMP advises that the area property owner that he approached on behalf of AMP has declined their invitation to site a second Solar Field in the Brewster area
• THE VA has advised Mr. Sandell of several possible sites in the Brewster area that Willey may want to explore               

2.            Brewster Electric Utility General Rules & Regulations

• On September 16^th Council was advised that Courtney and Associates, in conjunction with the Electric Super, the Utility Office, and the VA, areworking on updating the Village Electric Utility Regulations
• The current Village Electric Utility General Rules & Regulations were adopted in 1995
• A draft copy of a locally edited version of Courtney and Associates’ initial draft is being formatted for review by the Mayor and will be reviewed by the Village Solicitor this week
• Once the Solicitor gives the draft his approval, Council will be provided with a copy
• Council had a First Reading on Legislation tonight that would adopt these new Electric Utility General Rules & Regulations; a Third Reading would be slated for December 16th

3.            REHASH: Fire Building Expansion Project

• The architect, Bill Griffith, is working on finalizing the Drawings and Bid Documents for the Fire Building Expansion Project in order to Bid the Project in early December
• Council will have a Third Reading on legislation to advertise for proposals for a construction loan on December 2nd
• The timeline at this point:

(a) Complete the drawings and Bid Documents by December 1

(b) Open Bids in mid-January at which time Council would award a Construction Contract

(c) Contractor to break ground in March or April 2020 with construction taking 6-8 months.

• Tonight, Council had a First Reading on Legislation directing the VA to advertise for Bids for the Fire Building Expansion Project; we hope to have Council’s approval on this legislation on December 2nd because:

(1)That failure to bid as soon as possible may result in higher costs, due to many contractors already filling up their 2020 construction schedules.

(2) That the stated timeline presented to Council and the Public included bidding the Fire Station Addition Project in December with a December or early January bid opening, so that ground can be broken in early Spring to take full advantage of weather favorable to construction.

 

                Current Fire Building Expansion Project Bid Structure Plan

                                Primary Bid:       Three Apparatus Bays – Complete

                                                                FD Annex: Ground Floor – Complete

                                                                FD Annex: Top Floor – Exterior Complete; Interior unfinished

Alternate #1:     Remodel 1930’s Apparatus Bays into FD Meeting/Community Room

Remodel current FD Meeting Room into Restrooms, kitchen, Day Room

                                Alternate #2:     FD Annex: Top Floor – Complete Interior

 

Performing either Alternate # 1 or Alternate #2 will depend on the amount of the Primary Bid and the amount of either or both Alternates and Council’s desired level of Funding the project; Completion of Alternate #2 is preferred, if funding is available.

 

Fire building improvements including financing = $ 1,704,802 (loan interest = $ 204,802)            

Paid Paramedic on duty 24/7/365                         = $    889,234 (w/new P.T. Paramedics/2021)

Funds for new vehicles and equipment                 = $    488,877

Funding of vehicles & equipment maintenance = $    117,087

                                                                            TOTAL     = $ 3,200,000

 

4.            Some Numbers from Village Clerk’s 11/18/2019 Report:                                                                              

                                                                                                                                                   Available

                                                                     Revenue                               Expenses                          Balance

General Fund    

                11/18/2019                       $ 1,042,870.90                  $    923,922.76                  $ 248,446.27 

                12/31/2018                       $ 1,125,371.24                 $ 1,069,700.73                  $ 176,581.59

                12/31/2017                       $    994,235.48                  $ 1,029,081.62                  $ 120,911.08

 

Fire Fund                                      

                11/18/2019                       $    310,845.09                  $     270,178.09                 $   34,015.05

                12/31/2018                      $    280,608.73                 $     332,249.98                 $   48,414.62 

               12/31/2017                       $    201,808.00                  $     162,064.13                 $ 100,055.87 

 

EMS Fund                                      

                11/18/2019                       $   161,998.00                   $     122,737.98                 $ 113,514.07 

              12/31/2018                       $   167,660.88                  $     178,020.16                $    77,021.76 

              12/31/2017                        $   158,894.58                   $     133,005.06                 $    87,381.04 

 

Sewer Fund                                   

                11/18/2019                       $   292,269.24                   $     344,952.87                 $   339,606.34 

               12/31/2018                       $   330,409.05                   $     432,231.97                 $   426,376.66 

               12/31/2017                      $   321,845.85                   $     374,439.95                 $   528,199.58 

 

• The Village Clerk-Treasurer has provided an estimate for revenues that will be received from the new Fire Income Tax in 2020.  
• She has also prepared a Report that shows the expected Fire Fund Balance Carryover into 2020 is $ 29,707.14. 
• This is the amount that will support Fire operations from January 1, 2020 until early April 2020 when revenues from property taxes and a Township Contract become available.     

5.            BREWSTER LEAF PICK UP – 2019               (Posted on Village Web and Facebook pages)      

                The schedule for Leaf Pick Up is as follows:

• Start Date is Monday, October 21st
• The End Date is slated for November 21st (in 2018 crews finished on December 6^th)

 

Council Member Hilliard asked why the Sewer Funds were decreasing so much each year.  The loan payment for the new pump station and the utilities for that pump station are the cause.

 

Council Member Hilliard asked if Jefferson Street would be torn up when the Jefferson Sanitary Sewer Project takes place.  VA Miller stated the street would be torn up and the waterline would be looped and there would be storm sewers replaced.  The sewer line is 25’ deep.

 

Fire Pay for 10/27/2019-11/9/2019 = $ 2,837.69.

 

Please review and sign the check register on the table.

 

Council usually donates $1,500 a year to the DARE Program.  The funds are running low, would Council like to continue this practice?

 

The Village received $2,702.50 From Stark Tusc Wayne Solid Waste District for the 3^rd quarter for the Yard Waste Grant Program.

 

We currently have two insurance claims.  The 2015 Explorer hit a deer and the new ambulance’s windshield cracked the whole way across.  We have a $250 deductible on the Police Cruiser and no deductible on the windshield.

 

We currently have two employees with Workers Compensation claims.  Both are on light duty.

 

I would like to request a Records Commission meeting December 16, 2019 at 6:30 PM

 

Have a Happy Thanksgiving!

 

Council Member Hilliard asked if the DARE transfer could be budgeted so it didn’t have to be brought before Council. 

 

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.

1. Utility Committee meeting minutes from 11/04/2019

 

 _______________________________________________________________________________

_______________________________________________________________________________

None pending

Welty Cemetery Proposal from Welty Cemetery Board: Council has met w/Welty Reps; a Council of the Whole was held on 09/03 to discuss the proposal; Council has requested an outline of how the Cemetery would be operated by the Village if the proposal is accepted (Councilman Hawk and Mayor Schwab will provide a draft of an outline)

 

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)            

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to schedule a Council of the Whole meeting on December 2, 2019 at 6:30pm to review the plans for the new Fire Station.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER LONG and motion carried to donate $1,500 from the General Fund to the DARE Program.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to schedule a Records Commission meeting on December 16^th at 6:30pm.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion passed to approve the Fire Pay of $2,837.69 out of the Fire Equipment Fund.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to draw up a letter of Appreciation for David Godwin.  The vote: All yes.

 

Council Member Hilliard asked if the Fire pay could be taken out of the EMS Fund.  Clerk King explained that the EMS Fund is set up to track the cost of having scheduled hours for paramedics in the Village and ensure the program could pay for itself.  Taking fire pay out would make it harder to track the efficiency of the program. 

 

None

 

None

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:07 PM. The vote: All yes.

 

Respectfully submitted,

 

 

Mike Schwab, Mayor