August 19, 2019 - Meeting Minutes

August 19, 2019
7:00 P.M.
Brewster Village Council met in regular session with Mayor Mike Schwab presiding.
Council Members bowed their heads for the invocation provided by Clerk-Treasurer
Kris King followed by the Pledge of Allegiance.
Mike Schwab, Mayor
Dale Fox, Council Member                           David Godwin, Council Member               
Chuck Hawk, Council Member                    Andrew Hess, Council Member                 
Thomas Hilliard, Council Member             Sydney Radich, Council Member              
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer
Michael L Miller, Village Administrator
Mayor Mike Schwab asked if there were any additions or deletions to the August 5, 2019 Council meeting minutes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the minutes as presented.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to accept the bills in the amount of $ 99,350.51.  The vote: All yes.
Jason Pumneo, 9001 Blough Rd., Navarre, attended representing the Fairless Youth Football Association.  They are requesting a donation to help with the costs of equipment, insurance, liming the fields, etc. associated with their football/cheerleading season.  This year they have 55 boys and 42 girls participating in the program.  They have started a buddy program that each youth participant has a buddy from the Fairless High School program. 
Stark County Commissioner Janet Creighton attended as a resident of the Village of Meyers Lake.  She brought the future Mayor and Clerk-Treasurer to observe the meeting.  She said, “Kudos to Brewster”.  She has attended Council meetings around the County and appreciated how well Brewster Council meetings are conducted. 
Ray Heitger, 317 East 7th Street, asked when Council was going to schedule Trick-or-Treat for the children of the community.  The Recreation Board needs to start preparations for the costume judging and party.  Mr. Heitger also reported that the band last Saturday was good and that about 75 people attended the concert in the park.
Fire Chief Chris Colucy, Police Chief Keith Creter, Joe Harold of Meyers Lake, Mike Labriola of Meyers Lake, Louie Carroll, and Joshua Bowen of the Independent Newspaper were in attendance.
CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony
ORDINANCE 58-2019:A Resolution Authorizing an Application to the Muskingum Watershed Conservancy District for a Debris Removal Grant was given third reading.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as presented.  The vote: All yes.
Third Reading: An Ordinance Authorizing the Adoption of Chapter 117 - Solid Waste Regulations to the Brewster Code of Ordinances.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HAWK to pass the legislation as read.  The vote: Hess, no; Hilliard, no: Radich, yes; Fox, no; Godwin, no; Hawk, yes.  Motion fails.
Council Member Fox stated the original purpose of this ordinance was to reduce the number of trucks on the Village streets.  With the changes that have been made since the original draft, there will be the same number of trucks.  Council Member Hilliard introduced a letter from village resident, Abby Garber, that is unhappy with a trash collection ordinance.  Council Member Fox told VA Miller that he did a nice job with the drafts.  Mayor Schwab stated this would be a step in limiting the days and times the trucks can be on the streets disturbing the residents.  It gives a little bit of control to the Village to keep the trucks from waking people up at 3:00 am.  Council Member Godwin doesn’t like the Police Department to have to govern this.  Chief Creter stated his department will do what is ask of them.
ORINANCE 59-2019:  An Ordinance Authorizing Quarterly Fund Transfers from General Fund & from the 1% Municipal Income Tax was given third reading.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as presented.  The vote: All yes.
Third Reading: Authorize a Reimbursement to Elected Village Officials for Use of their Cell Phones (Amended as voted by Council on 08/05/2019 to remove officials assuming office before 2022).
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS to bring the legislation forward for passage.
Council Member Hilliard wished to go on the record that this will be the only increase in compensation increase for those elected in 2022 and it’s only if you purchase a smart phone to use for Village business.  He thinks it is reasonable because all the other employees are getting this compensation, and this would not be for an official elected in 2021 and after.  VA Miller didn’t want to step on anyone’s toes but before the employees received this benefit, Council asked that he do a survey of area towns.  He checked with 30 nearby Villages to see if they were providing this benefit.  Shouldn’t this same procedure be done with surrounding communities in respect to Council receiving this benefit if it was required for the employees.  Mayor Schwab stated that there are other ways for Council Members to receive information other than a smart phone.  They can request hard copy from Village Hall, talk to the employees, and other ways.  He doesn’t see where the residents of Brewster should be responsible for supplying or reimbursing elected officials $600 a year for their cell phones.  Mayor Schwab thinks it will set a precedent and will have consequences that we have not foreseen yet.  Council Member Godwin asked if Mayor Schwab wants Council to just get a $60 a month raise instead.  Mayor Schwab stated no.  Council Member Godwin asked if that meant that the Mayor felt that no one around this table deserves a raise then.  Mayor Schwab stated no they don’t.  He stated that everyone knew what the salary was when they ran for the position and it’s not right to come in and give yourself a raise.  Council Member Hilliard stated they are not voting themselves a raise but raising it for whomever runs in the next election.  Council Member Godwin then asked if the Mayor felt that no one should get a raise.  Mayor Schwab stated that the Mayor’s position and the positions on Council were well compensated.  He doesn’t feel any of these positions should get a raise.  He also stated that the Village of Brewster is in the middle if not above the median range for pay.  Council Member Godwin disagreed and asked that a study be completed.  The Mayor asked that Council think about the possible consequences before voting on this.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to table the ordinance.  The vote: Hess, yes; Hilliard, yes: Radich, yes; Fox, no; Godwin, yes; Hawk, yes. 
ORDINANCE 60-2019:  An Ordinance Authorizing an Agreement with Stark County Board of Developmental Disabilities to Provide Services for Individuals with developmental disabilities.  Chief Creter stated this is a policy that all Police Departments standby.  It is the protocol of every law enforcement agency.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as presented.  The vote: All yes.
Second Reading: An Ordinance Authorizing the Adoption of a Village Petty Cash Policy.
Second Reading: An Ordinance Authorizing the Adoption of a Village Cash Drawer Policy.
Second Reading: An Ordinance Authorizing the Establishment of Village Petty Cash Accounts.
Second Reading: An Ordinance Authorizing the Establishment of Village Cash Drawer Accounts.
Second Reading: An Ordinance Authorizing a Contract for the Installation of Material and Equipment for the Southside Substation Upgrade Project (Bids to be opened on August 15, 2019).
ORDINANCE 61-2019: An Ordinance Approving Three-Year Extension of the current Alternative Method for Apportioning the Stark County Undivided Local Government Fund (LGF) (thru 2022) and Declaring an Emergency.  (Suggested by Stark Council of Governments; SCOG requests a Vote by August 30, 2019).  This was first available to Council at the last meeting.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All Yes.
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the legislation as presented.  The vote: All yes.
Intro by Mayor: First Reading: An Ordinance Authorizing an ODOT Resurfacing Agreement for State Route 93 north of Harmon Street in 2021.
First Reading/Emergency: Adopt a 2020 Alternative Tax Budget (Required for Stark County Budget Commission; copy of documents to be submitted available for Council and Public review).
RESOLUTION 62-2019:  A Resolution Adopting the 2020 Alternative Tax Budget and Declaring an Emergency was given first reading.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All yes.
A. FIRE DEPARTMENT:  Chief Chris Colucy
  1. Request that Council approve Mayor’s appointment of Luke Bruce pending background check, physical, and drug screen (must complete 36-hour training within one year of appointment).  The Chief is going to try to get him into the 36 Hour Course with the other two other recently appointed firefighters registered at Erie Valley.
  2. Fire and Police working on Disaster Planning with John Childs of Brewster Parke on September 17th.
  3. There are 531 Fire/EMS calls to date.
  1. Chief Creter - Part Time Officer candidate Tristan Fischer present; From Mayor’s Office: Letter of     Appointment of Tristan Fischer as a P.T. Police Officer pending satisfactory Physical & drug screen and Council’s approval of the appointment (Employment application available for Council review).  Council Member Hilliard would like to know how many officers are on the department, who they are, and whether they are part-time or full-time.  Chief Creter said he would send out a new roster whenever it changes.
  2. South Corporation signs on SR93 have been moved to reflect the Village South Corporation boundary; an End Corporation sign has been added.
  3. Council Member Godwin asked about the recent break-ins on the northwest side of town.  The juvenile offenders have been caught thanks to community involvement said the Chief.  Council Member Godwin was impressed with the quick resolution by the Police.  The spot light was discussed. 
  4. Chief Creter has applied for a 32-Hour Grant.  This would put an extra officer on duty in the highest crime area in the Village 32-hours per week.
  5. Cameras in the park near the skate park were discussed.  The railroad has gone with fiber, freeing up some bandwidth.
  6. Chief Creter is asking residents to call the police and not use Facebook to relay their issues.  The Police Department does not monitor Facebook.  The crime stoppers hotline is 330-767-6600.  If you see something, say something!
  7. Council Member Hilliard asked about the new cruiser.  Chief Creter said it should be coming soon.  Chevy doesn’t have an ap that you can follow the production of your vehicle like Ford does.
  1.  Solicitor has been working on several projects initiated by VA and Mayor
2.   An update on the Court's order in the Douglas case.  The property was ruled a nuisance on
      08/07/19 and the owner has 30 days to abate the nuisance at which time the Village steps in
      and secure the property and charge the owner.
  1. Ohio Supreme Court is reviewing a case which involves the municipal income tax and home rule
     challenges to the constitutionality of the centralized reporting system.  In November of 2017,
     Brewster joined a suit with Athens.  Almost every challenge favored the State.  Ohio Supreme
     Court is willing to listen to the case.  This is just another challenge to Ohio Municipalities Home
  1. Fairless Alumni Association; Thank you for “Back to the Nest Fest” $ 500 donation for school
  2. Fairless Youth Athletic Foundation: Donation request of $ 500 for 2019 Football players/cheerleaders.
  3. Council Member Godwin stated the Fairless Linebackers were having a community night on Wednesday, August 21st.  Free hamburgers and hot dogs.  The fathers would be putting stickers on the players helmets. 
Administrator’s report for period 8/6/2019 thru 8/19/2019:
  • AMP Annual Power Supply Update. The Mayor and I met with representatives of AMP on Thursday August 8th to go over our annual Power Supply Update. It lasted a little over an hour and a half. The PowerPoint slide presentation has previously been forwarded to Council.
Some of the highlights from the meeting are:
  • The 1 CP peak demand on slide 4 didn’t occur when the First Energy’s system wide 1CP occurred, so we are being billed at the 9.0 peak shown in slide 46
  • On slide 7, if anyone has/looks at last year’s chart our Citi Block and Morgan Stanley Blocks are shown in the BP 2019-2021 Remainder.
  • Looking at slide 8, Brewster has the ability to add another fixed source after 2024 to bridge the gap between the yellow and red lines.
  • On slides 21 and 22, there is an example of “actual” production versus our nominal reserved production. We take the 58% capacity factor on slide 21 and multiply it with the kW nominal number on slide 22 (1199) to come up with 695 kW actual for the year.
  • On slide 23, the NextEra Sales are how we are operating under the remainder contract.
  • Slide 27 shows that after testing the market, it doesn’t make fiscal sense to enter into a remainder contract for 2025-2027. Council’s ordinance authorizing a remainder contract for 2025-2027 had a cap of $37 MW, and the calculations show $39.81. So that approach is being scrapped unless the market would change drastically.
  • On slide 35, looking at years 2025-2027 when our next remainder contract expires, the market does support exploring getting a block of 1 MW +/-, as those rates are in the $30 MW range.
  • On slide 35, we also discussed exploring becoming a fractional owner of an expansion of a wind facility in Hardin County, which could start beginning in 2025.
  • Not shown on a slide, we discussed Brewster’s solar position. Solar 2 was projected to be completed at 60.5 MW. It currently stands at 49.5 MW, with Wadsworth slated to build up to 11 MW, which would give the project its full 60.5 MW. So, Brewster is now getting approximately 80% of the 4 MW it signed up for, or approximately 3.27 MW.
  • Transmission is potentially the cost most likely to increase. We are billed based upon a formula that uses our load when First Energy’s hits its highest system load (1 CP) and 5 highest loads, again uses our load when highest First Energy’s hits its highest 5 system loads (5 CP). That is what slide 46 shows.
  • Peak shaving represents Brewster trying to lower its loads when First Energy hits its highs. (slides 49 – 52)
  • An approach to peak shaving that we should continue to monitor is battery storage behind our meter, where we store energy during low cost periods and use/release it into our system to lower our outside demand during peaking periods. However, both AMP and Courtney and Associates indicate that the technology and Brewster aren’t ready yet.
  • Electric Vehicles and providing Electric Vehicle Charging Stations was discussed. I have been communicating with the State of Ohio about grant funds. I will continue to explore.
  • Advanced Metering was discussed. We have been exploring and will continue to explore.
This is just a summary, so if anyone wants to ask questions, get clarification, or have us ask for more information about anything, let me know.
  • 7th Street – Repair at Levee Gate. The US Army Corps of Engineers has been in contact with me over the past weeks working to get an arrangement in place to repair the levee gate where 7th Street crosses. The objective is still to effect repairs while the Stark County Engineers has 7th Street shut down. We are still jointly exploring with the US Army Corps of Engineers having our paving contractor, Superior Paving, perform the work as part of the 7th Street Paving and Rehabilitation Project.
  • Storm Sewers. The Street Department continues to do storm sewer work. We are still completing the work at 7th and Jefferson and extending the collection system to the east.
  • 7th Street Road Closures/Detour.
Full closure of 7th Street at the culvert immediately east of the levee gate began on July 8th. It is still scheduled to be completely shut down for approximately two (2) months while the Stark County Engineer begins and completes replacement of their culvert.
Additional current and future activity on 7th is:
  • Fairless continues their work on replacing the football field with a new turf football field
  • US Army Corps of Engineers repairs to the levee gate
  • 7th Street Paving and Rehabilitation. We are still working to coordinate, if possible, for Superior Paving to begin and complete the repairs to 7th Streetduring or at the conclusion of the Stark County Engineer closure/detour, and then begin and complete milling and paving. HOWEVER, it may have to be a separate closure
  I remain in contact with all the entities to try to make the scheduling (staging) come together
  • 7th Street – Shared Use Path. As I previously informed Council, after I met with representatives of Stark County Parks Wednesday July 24th to review whether they could possibly fit the Shared Use Path (SUP) on the north side of 7th Street from Park Drive to Amherst in during the current closure, prior to paving, I was informed that it could not be fit into this year’s schedule.
Installing the SUP now would save both labor and material duplication, because if a SUP is not installed now, we will have to fill in behind the curb and gutter with topsoil, as well as seed, much of which would have to be removed at the point a SUP is installed in the future.
I will continue to pursue this option and keep Council informed.
  • Efficiency Smart – Refrigerator Rebate.Efficiency Smart will be temporarily increasing the reward for recycling a fridge or freezer to $60 between July 1 – August 31.

Any customer who schedules a pickup of a fridge or freezer between July 1- August 31 will receive the $60 reward for recycling their unit, even if it is picked up after August 31. In addition, we will also honor the $60 increased reward for any units picked up during the timeframe, so those customers who scheduled their pick up right before the start of the promotion don’t miss out on the increased reward.
  • Efficiency Smart – LED Light Bulbs. There are still standard and dimmable specialty LED lightbulbs are available for a limited time for $0.99 each at Belloni Foods. Discount pricing courtesy of Efficiency Smart and Brewster Municipal Electric. Questions? Call Efficiency Smart at 877-889-3777 or visit for more information.
  • Mosquito Spraying. The remaining tentative dates for 2019 mosquito spraying in the Village of Brewster by the Stark County Health Department are:
  • August 20, 2019
  • September 4, 2019
The dates are tentative and are subject to change due to weather such as wind or rain, just as it was when the Village was spraying. Every effort will be made to reschedule a cancelled date as soon as possible.
  • NatureWorks Grant – Bimeler Exercise Area. The equipment for the Bimeler Exercise Area has been delivered. The layout has been stacked out. We will prepare the area, install the equipment, and then coordinate the installation of the cement surface and the rubberized surface.
  • Electric –Substation Upgrade/Expansion. The bid opening is set for Thursday August 15th at noon. A preliminary recommendation to Council should be available for the Council meeting on Monday August 19th, which will be more of a bid tabulation of the received bids. GPD would have their final bid evaluation and recommendation by Friday August 23rd for Council’s Meeting on September 3rd, including the completeness or accuracy of the apparent low bidder’s bid, at which time Council can award a contract(s). Council also obviously has the option to wait to review GPD’s recommendation and pass the legislation at a subsequent meeting. GPD does not anticipate that this revision in the bid advertisement dates and bidding schedule will delay the construction start date.
The bid is being put out with a primary and an alternate. The primary bid is to do the “last” portion of the work, tying in the expanded portion of the substation to our 69 MW feed “hot”, meaning there would be no outage for the Village and its businesses. That is our preferred approach.
Financing Plan: We have finalized the paperwork on the Line of Credit with AMP, as we are ready to make our first drawdown. AMP has to draw down in $100,000 increments. We still plan to pay that cost out of our capital funds and reimburse the fund at a later date if necessary.
Demolition: The Electric Department and Sanitary Sewer Department have completed demolition and filling the abandoned equipment from the old pump stations at the substation site. Some removal is still required.
Site Preparation: We still plan to utilize grindings from the 7th Street project as a base prior to bringing gravel in.
Rate Study: Complete.
I will continue to keep Council informed as to developments. Please feel free, as always, to contact me if you have any questions or need me to obtain any additional information.
  • Repair of Subsidence on Field #3.T & E Excavating & Hydroseeding has reviewed the condition of Field #3 and plans to present options and costs to the Village in the near future.
  • Rate Study – Wastewater. Courtney & Associates have completed their review of the Wastewater Department and our current rates and have recommended that action needs to be taken with regard to wastewater rates to keep the fund in a healthy condition. They are scheduled to present their findings to Council at a Public Utilities meeting on September 3rd at 6:00 pm.
  • Brewster Cheese – Replacement of Process Water Line. Brewster Cheese needs to repair/replace a process water line that runs under Route 93. The water process line runs underground from their cheese manufacturing facility on the west side of Route 93 to their treatment plant on the east of Route 93. The water process line is clay and failing, and potentially could back up process water requiring treatment in their manufacturing facility. Brewster Cheese plans to replace the line under Route 93 with PVC, and concurrently upsize it from 8 inches to 16 inches. They plan to do so by open cut, requiring shut down of Route 93 for a short time.
The Village has spoken with District 4 previously and has been told that because the portion of Route 93 in question is located within the Village, the Village could allow it, as we as opposed to ODOT were the ultimate authority. The Village therefore has authorized the installation via open cut, subject to Brewster Cheese meeting requirements to make a proper installation that won’t require reopening Route 93 again in the future and proper restoration of the roadway. The Village also is requiring that Brewster Cheese set up an appropriate detour/signage/notification in advance of the closure.
I have reached out one last time to ODOT as the construction is about to start (projected after Labor Day), to confirm that ODOT has no additional requirements and for ODOT’s assistance in establishing requirements for Brewster Cheese to establish an appropriate detour/signage/notification.
The plan is coordinate the closing with the 7th Street closure for the culvert/paving so that either 7th Street is open for detours OR Route 93 is open.
Council Member Hilliard stated the mosquitoes in his neighborhood are horrible.  VA Miller stated the County can’t spray west of the Village so when the wind blows, it blows the spray away before it can take effect.  Council Member Hilliard stated the County seems to have better equipment, but he feels Supt. Patterson did a better job and hit the low lying spots the County doesn’t.  VA Miller stated the County was given the maps used by our people in the past.
Council Member Hilliard was pleased to see the tree on North Wabash was down that he requested.  He wants to see any trees removed from the park replaced.
Council Member Hilliard has been receiving complaints about raccoons and stray cats and needs an answer to give to residents.  VA Miller stated that is one of the reasons he is pushing for hard and secure trash containers.  Council Member Radich counted 28 cats one afternoon on 5th Street SW.
Council Member Godwin stated we need to put some bat houses up to help control mosquitoes.
Council Member Godwin brought up the home on First Street that belongs to Stark Metropolitan Housing.  The renters are not mowing or taking care of their yard.  VA Miller stated he has an ongoing conversation with Stark Metro.  VA Miler had the Village’s mowing contractor mow the property.
Council Member Fox asked how long the expected closure of ST. RT. 93 would last.  VA Miller stated 24 – 48 hours when Brewster Cheese replaces their sewer line in September.
Council Member Hawk stated he didn’t notice any mosquitoes at the concert in the park.  Ray Heitger stated the little white bugs off the sycamore tree were something of a nuisance.
1.            SRO Agreement with Fairless for 2019-2020
  • Agreement signed and submitted to Fairless for their signatures
  1.             First Reading- Authorize an ODOT Resurfacing Agreement - SR 93
  • This legislation is for North of E. Harmon Avenue in Spring of 2021
  • Legislation for SR 93 South of E. Harmon Avenue was approved in 2016
3.            Grass Blown into Village Streets
  • Debris deposited or blown into the street is a problem for storm sewer systems.   Leaves and grass clippings clog both grates and pipes, that can contribute to backups or flooding.  They can accumulate in the pipes contributing to a reduction in flow but also cause ponding that will become a breeding ground for mosquitos.  Also, when the grass clippings make their way to area creeks, they will reduce the flow of the waterway and deplete the oxygen available to aquatic life
  • Mistakenly we believed that this was addressed in the current Village Code of Ordinances
  • I would suggest that Village Council adopt legislation addressing this
  • Sample language from two municipalities on back of this handout.  After Solicitor’s review of these samples and others we will present a recommendation to Council for their consideration
4.            Village Elected Offices Candidate List – as of August 8, 2019 (from Stark BOE web page)
  • For Mayor                                           Dave Godwin     - Filed
                                                                Charles Hawk     - Filed
  • For Village Clerk-Treasurer                Kris King               - Filed
  • For Council (Two Seats)                    Brett Long           - Filed
                                                                Mike Schwab      - Filed
                                                                Jerry Weaver     - Filed
5.            Rehash - Planning Commission Hearing scheduled for September 19th at 7 pm 
  • Continue Review of Village Zoning Code
  • Consider sample of language for electronic message signage
  • Consider sample of language for installation of walls
  • Consider updating the “Definitions” in Section 153.002 of Village Zoning Code
  • Review & recommend a Zoning District designation for the Solar Field property recently annexed and recorded
Council Member Godwin asked if blowing grass into the street was prohibited by the ORC?  VA Miller stated it did not specifically specify grass.  Solicitor Anthony agreed and said the ORC enumerates but does not specify.  VA Miller went on to describe the problems created by the grass clipping blown into the street.  Safety for motorcycles that may hit the wet grass was one of them.
August 19, 2019:
Fire Pay for 08/04/19-08/10/19 = $ 2,441.02.
The DARE Fund is down to $ 68.93.  The Village generally makes an annual donation to the DARE Program of $1,500.  Does Council wish to have me make out a check and for how much?
I sent in a Request for Additional Amended Certificate and I am requesting Council to have a resolution drawn up authorizing the amending and appropriating of the following funds:
  • General Fund                                          $ 50,000          Additional interest earned on investments
  • Fire Equipment Fund                              $115,000          Anticipation of Grant
  • Street Improvement                               $ 246,260          MRF and OPWC Grants
  • Water Fund                                              $ 67,000          OPWC Grant
  • Electric Fund                                        $ 2,600,000         Loan Proceeds
I would like to request Council have an ordinance drawn up to amend Ordinance 28-2019 – Appropriations for 2019.
New Christmas lights for the old-fashioned light poles.  We will be ordering 14 more of each for this year.  We received a significant discount by supplying the labor to install the lights.
Councilman Godwin asked where the transfer money for DARE would come from.  I replied, the General Fund.
Council Member Hilliard asked about the 65% grant the Police Department received for the DARE program and if there would be a program this year.  Mayor Schwab spoke with Superintendent Bidlack and the school would like to see the program continue.  Chief Creter reached out to other communities and they are willing to help if need be.
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council
  1. Council of the Whole Meeting at 6 pm tonight – Fire/EMS Planning – Council Member Radich reported this meeting was to get the ball rolling on the new building.
August 20th – Stark County Health Department will spray for mosquitoes, weather permitting
September 3rd at 6 pm – Utility Committee – review of sewer rates w/rate consultant
September 3rd at 6:30 pm - Council of the Whole: Welty Cemetery Proposal Review
September 16th at 6 pm - Council of the Whole: Fire/EMS Upgrades
September 16th at 6:30 pm - Council of the Whole: Proposed AMP Partners Electric Project
September 20th at 7 pm – Last 2019 Summer Concert with Tequila Mary – Thanks Recreation Board
  1. Welty Cemetery Proposal from Welty Cemetery Board: Council met w/Welty Reps on July 1st; have scheduled a Council of the Whole for September 3rd at 6:30 pm
  2. Councilmember Godwin: Donation Policy – Council of Whole met June 17th to consider a policy
  3. Fire Chief: Suggests that volunteer Fire/EMS personnel be paid per Call rather the current by the hour compensation structure (Council provided current FD pay structure & compensation policies 6/17/19)
  4. VA: Sewer Rate review; meeting w/rate consultant on September 3rd at 6 pm
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to direct the Village Administrator to have specifications prepared by an architect for the addition of the Fire Station.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to prepare legislation for additional appropriations.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to prepare legislation for supplemental appropriations amending Ordinance 28-2019.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to approve the Mayor’s appointment of Tristan Fischer as a probationary part time Police Officer pending satisfactory physical and drug screen.  The vote: All yes.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the fire pay of $2,441.02 from the Fire Equipment Fund.  The vote: All yes.
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to approve the Mayor’s appointment Luke Bruce as a probationary Fire Fighter pending a background check, satisfactory physical and drug screen.  The vote: All yes.
Council Member Hilliard asked that a new roster be provided to Council when a new member is requested.
Council Member Hilliard asked if the Electric department is doing the work on the new lights downtown.  VA Miller stated they are making the installation and that the wires will be underground.  Council Member Hilliard stated that one of the biggest complaints he receives is the missing lights on the old Christmas decorations.
VILLAGE SPEAKS: Communications Received by Council members from Village residents
Ray Heitger, 317 East Seventh St, recommended a solution to the cat problem.  He suggested having residents catch the cats and then the Village would pay half to get them fixed and the resident pay the other half.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to hold Trick-or-Treat on Thursday, October 31st from 6:00-7:30pm.  Councilman Godwin reminded everyone this Thursday is the night before the Tuslaw (and last) football game.  The school may have their parade and bonfire that evening.  The vote: Hess, yes; Hilliard, yes: Radich, yes; Fox, yes; Godwin, yes; Hawk, no.  Motion carried.  Council Member Hawk wished to go on the record to say he felt holding it during the day was safer for the children.
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:23 PM. The vote: All yes.
Respectfully submitted,
Kris King, Clerk-Treasurer
Mike Schwab, Mayor