November 4, 2019 - Council Meeting

 

Brewster Village Council met in regular session with Mayor Mike Schwab presiding.

 

7:00 P.M. – CALL TO ORDER

 

Council Members bowed their heads for the invocation provided by Clerk-Treasurer

Kris King followed by the Pledge of Allegiance.

 

Mike Schwab, Mayor

Dale Fox, Council Member                           Dave Godwin, Council Member                

Chuck Hawk, Council Member                    Andrew Hess, Council Member

Tom Hilliard, Council Member                    Sydney Radich, Council Member                              

 

John Anthony, Solicitor                                  Michael L. Miller, Village Administrator 

Kris King, Village Clerk-Treasurer

 

Mayor Mike Schwab asked if there were any additions or deletions to the October 21, 2019 Council meeting minutes. 

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to accept the minutes as presented.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to accept the bills in the amount of $ 100,883.66.  The vote: All yes.

 

Ray Heitger, 219 East 7^th St and member of the Recreation Board wished to thank the Fire Department for opening up the station for the party following Trick-or-Treat.  About 70 children attended the gathering.  Mr. Heitger also thanked both the Fire Department and the Police Department for the extra coverage to protect the children.

 

Also in attendance were Fire Chief Chris Colucy, Police Chief Keith Creter, Brett Long, and Joshua Bowen of the Independent newspaper.

 

ORDINANCE 82-2019:An Ordinance Authorizing the Adoption of a Purchases Utilizing Federal Funds Policy was given third reading.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 83-2019:  An Ordinance Authorizing the Adoption of a Federal Grant Record Retention Policy was given third reading.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 84-2019:  An Ordinance Authorizing the Adoption of an Equipment Management Policy was given third reading.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 85-2019: An Ordinance Authorizing the Preparation for and the Advertising for Proposals for the Sale of a Village 69 kV Electric Transmission Line was given third reading.  VA Miller stated this also includes some equipment associated with the substation.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to pass the legislation as read.  The vote: All yes.

 

Second Reading: An Ordinance Amending Village Zoning Code to Designate Parcel #10010433 as an Agricultural (A-1) Zoning District.  (Public Hearing scheduled at 6:45 pm on November 18th).

 

Second Reading:  An Ordinance Authorizing the Renewal of Village Participation in AMP Efficiency Smart Program.

 

Second Reading: A Resolution Authorizing the Designation of Bimeler Park Field #1 as Terry Fowler Field.

 

Second Reading: An Ordinance Amending Village Code of Ordinances to Permit the Substitution of Insurance Coverage for Surety Bonds for Village Officials and Employees.  Council Member Hilliard asked if it could be explained again.  Solicitor Anthony stated it was a cheaper, quicker, and better way to protect the Village.

 

First Reading – An Ordinance Authorizing the Adoption of a Community Services Donation Policy.

 

First Reading – An Ordinance Authorizing the Preparation for and the Advertising for Proposals for Advance Metering Infrastructure for Utility Operations.

 

First Reading – An Ordinance Authorizing the Preparation for and the Advertising for Proposals to Extend Credit for the Brewster Fire Building Expansion Project.

 

First Reading – A Resolution Authorizing Initiating the Formation of a JEDD with Tuscarawas Township.

 

ORDINANCE 86-2019: Into by Mayor: First Reading/Emergency: An Ordinance Authorizing a Contract for SCBA Units for the Brewster Fire Department (Bids opened 10/31; timeline-delivery 7 to 8 weeks after order).  Chief Colucy discussed the three different bids and explained why the MSA is the best fit.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to pass the legislation as read.  The vote: All yes.

 

ORDINANCE 87-2019: Into by Mayor: First Reading/Emergency: Authorize the Transfer of $70,000 from General Fund to Fire Equipment Fund (Will allow Village to pay Architect as Bills are received in 2019 & early 2020).

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to suspend the rule requiring three separate readings and bring the legislation forward for passage.  The vote: All yes.

 

Clerk-Treasurer King explained the reason for the transfer and the process involved.

 

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to pass the legislation as read.  The vote: All yes.

 

 

Fire Department: Chief Chris Colucy

 

 

The Jefferson Health litigation: It appears a major part of the investigation is complete.  It turns out there is not as much of a deficit for each entity as thought.  There is a chance that those entities that did not join the lawsuit may come after those in the class action suit for damages.  The Solicitor noted that additional claims and lawsuits could occur.

 

Solicitor Anthony contacted Attorney Mathews concerning the JEDD with Tuscarawas Township.

 

Solicitor Anthony has reviewed paperwork with Chief Colucy concerning the old air packs being donated to Beach City Fire Department.

 

Council had no communications to offer.

 

VILLAGE ADMINISTRATOR: Mike Miller

Administrator’s report for period 10/22/2019 thru 11/4/2019:

 

• Safe Routes to Schools – ODOT Grant. We have received a grant from ODOT for Safe Routes to Schools in the amount of $150,000. ODOT has a timeline for various tasks to be done, including engineering.

As I have informed Council previously, I have been meeting with Thrasher to negotiate scope and price for the engineering preparing specifications for the Safe Routes to Schools Grant. I have been working with Thrasher to try to get some “set” hours for tasks reduced from what ODOT normally “requires”. ODOT has a timeline for tasks to be completed in order to receive the grant. At this time, I believe I have reduced the engineering costs for Thrasher as low as I can get them and am recommending that we proceed with Thrasher in accordance with their latest proposal. As I indicated when we were applying for the grant, our local match would be 20%. The engineering should count towards that match.

 

You can see from the chart below the reductions in the engineering totaling $6,970.

 

Task	Description	Current Cost	Initial Proposal
Task 1	Preliminary Engineering	$20,240	$21.440.00
Task 2	Environmental	$5,420	$9,656.40
Task 3	Stages 2 & 3 Engineering	$11,440	$12,973.60
Task 4	Pre-Bid Activities	$2,440	$2,440.00
Task 5	Services During Construction	$2,440	$2,440.00
Total		$41,980	$48,950.00

Because of the timeline, I am asking Council to authorize me to enter into contract with Thrasher in the amount of $41,980.

 

 

• NatureWorks Grant – Bimeler Exercise Area. We receivedreimbursement for the Bimeler Active Exercise Area from ODNR (NatureWORKS Grant) in the maximum amount of $19,602.
• 7th Street – Repair at Levee Gate. The US Army Corps of Engineers has awarded a contract to make repairs to the sill on levee gate to Brannon Contracting & Maintenance, Inc. of Duncan Falls, Ohio. The Corps has indicated that their Accident Prevention Plan has been approved by their safety office, and that their contracting folks are going to schedule the preconstruction meeting with their contractor sometime after November 12^th. Once they have their preconstruction meeting, they plan to meet with the Village to discuss traffic control and work limits.

 

• OPWC Grant – East Main Street Paving & Rehabilitation Project. I met again with Thrasher regarding when the best time is to re-advertise. Based on those conversations and follow-up, I plan to re-advertise beginning in November with a December bid opening.

 

• ODOT – Route 93 Paving and Drainage Issue(s). The Village had both sides of the storm sewer (the northeast corner and the northwest corner) cleaned, so that the lines can be visually inspected and if needed videoed as well, so that ODOT and the Village can jointly continue to investigate the possibility of completing this repair before or during the next season.

 

• Electric – Substation Upgrade/Expansion. The contract with Thompson Electric in the amount of $1,324,835 (doing all the work without any outages) for the construction of Substation Upgrade and Expansion Project has been finalized.I filed the Village’s Notice of Commencement in the Stark County Recorder’s Office. The pre-construction meeting has been set for November 7^th at 9:30 am. I will continue to keep Council informed as to developments. Please feel free, as always, to contact me if you have any questions or need me to obtain any additional information.

 

• Electric – Substation Upgrade/Expansion – Equipment Change Order. During GPD’s design review with First Energy for the Southside Substation Upgrade project, First Energy approved GPD’s design contingent that Brewster does not operate the two main 69kV breakers (52M1 and 52M2) closed at the same time. First Energy accepted a select-to-trip switch scheme that would prevent the two main 69kV breakers 52-M1 and 52-M2 from being closed at the same time for a duration greater than approximately 100mSec. The design enables the Village to conveniently and accurately switch between the two breaker main feeds with a live-bus transfer (no outages to the substation). This final agreed solution was reached after one of the manufacturers of the equipment, VFP, was under contract with the Village.

 

GPD sent the revision to VFP during the shop drawing review process. VFP requested a change order in the amount of $1916.00 to incorporate the revisions. GPD reviewed the additional work associated with this select-to-trip addition, including inter-panel and intra-panel wiring additions, and feels the $1,916.00 is a fair price. Completion of the VFP control panels was on hold pending approval of the change order.  I approved it October 23^rd.

• Bimeler Park – Security & Surveillance. Staley has been given the go ahead for the equipment/work to add cameras for additional security in Bimeler Park, both near the concession stand and the western most pavilion near the basketball courts and the new exercise area. The Electric Department has added two (2) additional poles necessary for the enhancements. Material has been delivered and installation will begin soon. I will keep Council updated on the progress.
• Bimeler Park – Walking Path Repair. Work is scheduled to begin shortly to repair a portion of the walking path in Bimeler Park that has been disturbed by tree roots by moving the path further north towards the pad for the port-a-potty. It will be down in concrete, and the port-a-potty will be faced away from the path with a walk around to the other side.

 

• Employee Handbook Updates. I am in the process of updating and completing Chapter 2 of the Village of Brewster Employee Handbook, which covers Hiring, Transfers, & Promotions.

 

Some of these policies can be (and have been) administratively adopted, with the reasoning being that they are items/issues that don’t directly involve compensation, and many are based on Federal of State Law which can change, so it is easier to make changes via the administrative process versus legislatively.

 

In the process of updating and completing Chapter 2, I have renumbered three (3) administratively adopted polices:

 

• FORMER 2.09 Immigration Law Compliance (I-9) is NOW2.11 Verification of Identity & Work Authorization (I-9) 10-23-2019
• FORMER 2.10 Village Income Not Covered by Social Security is NOW2.13 Village Income Not Covered by Social Security 10-23-2019
• FORMER 2.11 Ohio New Hire Reporting is NOW2.14 - Ohio New Hire Reporting 10-23-2019

 

In addition, I have drafted and am adding:

• 2.07 Employment Background Checks. This is a slight expansion on the policy included in the 2008 Employee Handbook.
• 2.09 Medical, Psychological, Drug & Alcohol Testing 10-23-2019. This covers entry Physicals and Drug/Alcohol Testing.
• 2.10 Retirement System Requirements 10-28-2019. This covers entry requirements for respective retirement systems.

 

In the next few weeks additional Policies will be added to Chapter 2 of the Village of Brewster Employee Handbook, which covers Hiring, Transfers, & Promotions to complete that Chapter.

 

• Efficiency Smart – LED Light Bulbs. There are still standard and dimmable specialty LED lightbulbs are available for a limited time for $0.99 each at Belloni Foods. Discount pricing courtesy of Efficiency Smart and Brewster Municipal Electric. Questions? Call Efficiency Smart at 877-889-3777 or visit www.efficiencysmart.org/brewster-ohio for more information.

Efficiency Smart – Smart Thermostats. Efficiency Smart will have special Black Friday deals on smart thermostats through the Online Product Store from 11/19 -12/4. A smart thermostat can help reduce heating costs this winter! Get special Black Friday deals on smart thermostats from 11/19- 12/4 through Efficiency Smart’s online product store. Residents can learn about deals on smart thermostats by visiting www.efficiencysmart.org/brewster-ohio or calling Efficiency Smart at 877-889-3777 for more information.

• Efficiency Smart – Rebates on Heat Pumps. Residents can learn about new rebates on air source and cold climate heat pumps.

 

There is a$100 Rebate on select air source heat pumps. Air source heat pumps work by absorbing heat from the outside air and transferring it into your home. Modern heat pumps can reduce electricity use for heating by approximately 50% compared to electric resistance heating such as furnaces and baseboard heaters.

 

There is a $750 rebate on select cold climate heat pumps. Cold climate heat pumps are designed specifically for very cold climates and can efficiently extract heat from air with temperatures far below 0°F. These heat pumps provide a very efficient way to heat homes, lower electric bills and improve comfort.

 

Residents can learn about new rebates on air source and cold climate heat pumps by visiting www.efficiencysmart.org/brewster-ohio or calling Efficiency Smart at 877-889-3777 for more information.

 

• Efficiency Smart – “Electric Bill Advice” Program. Efficiency Smart is launching a new “Electric Bill Advice” Program. Through this program, customers can contact customer support, answer some questions about their home, and receive energy saving tips and advice based on their answers.

 

We will be adding an announcement on/with the bills as follows:

 

Does your electric bill seem higher than typical? Efficiency Smart’s free Electric Bill Advice program can help you understand the electric use in your home and provide suggestions that can help decrease high bills. Call Efficiency Smart at 877-889-3777 or visit www.efficiencysmart.org/brewster-ohio and select “Electric Bill Advice” for more information.

 

• Future OPWC Grant – East Main Street between Wabash & Cleveland.

Thrasher has been given the go ahead to prepare different variations/concepts for Main Street with estimated costs, so that Council can review and choose the approach they want to pursue when plans are prepared for East Main Street Rehabilitation Project between Wabash and Cleveland. To remind Council, the cost for preliminary variations/concepts is $2,600.

• Arbor Day Tree City Application. I am assembling the information required for applying for Tree City designation for 2019 and completing the application. If successful, we will qualify for our 27^th year as a Tree City. It will be our third year in a row after a few years we didn’t apply.

 

• Potential Transmission Project. Council will again be reviewing a draft RFP for the sale of the Village’s transmission and 69kV assets, as well as a requirement to construct a second diverse feed to our electric substation. The RFP has been prepared by Courtney & Associates, with some information supplied by GPD.

The request for proposals includes the following:

• Sale of the Village’s transmission line from First Energy’s Harmon Substation to the Village’s Substation, at a minimum price of our investment cost less depreciation
• Sale of the 69kV switches and assets at the substation, again at a minimum price of our investment cost less depreciation. (As some of these assets are going to be constructed/installed between now and May 2020, we may have to phase the transaction)
• Requirement that within a reasonable period of time that the purchaser construct a diverse second feed to our substation (i.e. from feed to west, east, or south that does not directly interconnect with our Harmon feed from First Energy)
• The ability to repurchase the transmission line(s) and other 69kV assets in the event that the purchaser fails to construct the second diverse feed and/or the purchaser divests itself of the transmission line(s) and other 69kV assets for any reason (first option to purchase) at the price paid (and documented cost of construction of the second diverse feed, less depreciation)
• An option for maintenance to be done on the transmission line(s) and other 69kV assets by the Village of Brewster
• That the purchaser of our transmission line and 69kV assets files to recover all its costs, including the construction costs for the second diverse feed) either through FE’s and/or AEP’s zonal transmission rates (PJM) and not directly assign any of said costs to Brewster
• That the Village MAY enter into negotiations with the HIGHEST best proposer. (I used lowest in the last VA Report because that is what is normally used in a bid, but because this is a sale it would be HIGHEST, not lowest)
• Even if it enters into negotiations the Village MAY STILL determine to withdraw if the Village feels it is in the best interests of the Village to do so

To recap, some of the advantages of the proposed Village Transmission Project are:

• to allow for and have constructed a diverse second feed to our substation (i.e. from feed to west, east, or south that does not directly interconnect with our Harmon feed from First Energy) to provide redundancy
• to have a diverse second feed to our substation without the Village having to pay the cost with Village funds (considerable savings)
• to return a considerable sum to the Electric Department, allowing rate stabilization and/or even rate reduction

The RFP will be discussed in more detail at the Public Utilities Committee Meeting, keeping in mind that because this is a sale based on value of assets and the assets depreciate on a monthly basis. The sooner we get the RFP out and choose an entity to move forward to negotiate with, the sooner we lock in the value/number the Village will receive.

 

• Fire Station Addition – Zoning Board of Appeals Variances. A meeting of the Brewster Village Zoning Board of Appeals has been scheduled for Thursday November 21, 2019 at 7:45 pm in Council Chambers at Brewster Village Hall at 302 South Wabash Avenue, Brewster to consider a request for zoning variances.

The application is for six (6) variances being requested for parcel 7080167, which is zoned R-3 and is owned by the Village of Brewster. The six (6) variances are for the purpose of adding to the Brewster Fire Station, and are:

• Front setback. 35 feet is required; proposed is less than 3 feet
• Side setback (west). 8 feet required; 0 feet proposed (existing station wall)
• Side setback (east). 8 feet required; 6 feet 3 inches proposed.
• Rear yard setback. 30 feet required; 23 feet proposed.
• Lot coverage. 25% maximum coverage limit; 65% coverage proposed.
• Useable open space. 30% required; estimated less than 5% proposed.

Documents are available for review in the Brewster Village Administrator’s Office at Brewster Village Hall at 302 South Wabash Avenue, Brewster, Ohio from 8:00 am to 3:30 pm Monday through Friday.

• Street Lights Out at 7th Street Culvert. The street lights east of the levee over the County culvert on 7^th Street have been re-energized and are back on.

In addition, the primary lines that had to be removed for the Stark County Culvert Replacement Project have been re-erected and re-energized as well.

 

• 7^th Street Speed. As Council may recall, we placed a speed feedback sign for west bound traffic coming into the Villageon 7th Street. It is across from the football field at the current corporate limits. It collects the traffic count, the number of speed violations, the number of vehicles respecting the limit, the average vehicle speed, the maximum vehicle speed, and the speed at the 85th percentile.

 

We recently downloaded the data it collects, beginning June 22^nd and ending on October 24^th. While 7^th Street was partially or fully closed for a large portion of the time, it is interesting to note that the average speed never exceeded the posted 35 MPH, and that at the 85^th percentile the speed never exceeded 40 MPH.

We are reviewing the settings, to determine whether the high speeds that were recorded were occurring within the Village limits (35MPH speed zone), or outside the corporate limits on approach to the speed feedback sign, so we can better understand how well it is working. As a comparison that can be easily viewed, the speed feedback sign on Wabash North registers “violations” of the 35 MPH speed limit while vehicles are still in the posted 40 MPH zone.

 

We will continue to monitor the numbers now that 7^th Street paving is completed, and it is fully open to help us determine when speeding is occurring so we can react accordingly.

 

Council Member Hilliard stated there is a light blinking on 7^th Street.  VA Miller will have it taken care of.

 

Council Member Hilliard asked if the new Christmas lights were in.  VA Miller stated they are in and will be placed on the south end of town.  The better of the remaining lights will be used on the north end of town.

 

Council Member Fox asked that the “Electric Utility Advice Program” be shared with the Utility Office so they can pass out the information and help residents with the program.

 

Council Member Fox brought up trailers parked in the street.  Chief Creter stated they are only permitted 24 hours.  Councilman Fox stated there is one on Huron and with a truck that parks on the other side of the street, it creates a narrow passage for traffic.

 

1. REHASH - Purchase of an AED (Automated External Defibrillator)

• In March of 2018 Council approved the purchase of three AEDs for the Village PD
• Cost in 2018 was $ 1195 each; recent quote = $ 1275 each including shipping
• I would request that Council purchase an AED for Village Hall at a cost of $ 1275 (Council copy)
• Asst. Fire Chief Jen Mohler would provide training for Village Hall personnel

2.            Fire Building Expansion Project

• The architect, Bill Griffith, is working on finalizing the Drawings and Bid Documents for the Fire Building Expansion Project in order to Bid the Project in early December
• On October 27^th Bill Griffith met with FD Chief, VA, and Mayor to review and finalize the exterior design, construction, and finishes
• Council had a First Reading on legislation to advertise for proposals for a construction loan; Third Reading will occur on December 2nd
• The timeline at this point is to complete the drawings and Bid Documents by December 1
• To Open Bids in mid-January at which time Council would award a Construction Contract
• The Contractor to break ground in March or April 2020 with construction taking 6-8 months

3.            Fire Building Expansion Project Bid Structure Plan

Primary Bid:                       Three Apparatus Bays – Complete

                                             FD Annex: Ground Floor – Complete

                                             FD Annex: Top Floor – Exterior Complete; Interior unfinished

 

Alternate Bid #1:              Remodel 1930’s Two Apparatus Bays into FD Meeting/Community Room

Remodel current FD Meeting Room into Restrooms, Kitchen, Day Room

 

Alternate Bid #2:              FD Annex: Top Floor – Complete Interior

 

Performing either Alternate # 1 or Alternate #2 will depend on the amount of the Primary Bid and the amount of either or both Alternates and Council’s desired level of Funding the project; Completion of Alternate #1 is preferred if funding is available

 

• Tax is effective on January 1, 2020 for eight years
• Receipt of Revenues will begin in April of 2020 making 2021 the real first year of Budget
• Fire Report Cardhas been published on Village Web site & Facebook Page (Council copy)
• Report Card states the following Eight Year Income Tax Budget:

Fire building improvements including financing   = $ 1,704,802 (loan = $ 204,802)                               

Paid Paramedic on duty 24/7/365                        = $    889,234 (w/new PT Paramedics)

Funds for new vehicles and equipment                = $    488,877

Funding of vehicles & equipment maintenance    = $    117,087

                                                                TOTAL   = $ 3,200,000*

 

*Additional Expenditures from any of these will directly affect the available funds in one or all the others; For example: if $ 2 million were to be spent for the Fire building improvements the other items will be reduced accordingly. Also, the loan interest on $ 2 million = $ 273,069 making that item $ 2,273,069

 

6. REHASH - Advanced Metering Infrastructure (AMI)

• Advanced metering infrastructure (AMI) is a system of smart electric and water meters installed at the customer’s location, a communications network (smart grid) constructed Village-wide, and a data management system in the utility office that enables two-way communication between the utilities and the customer
• Council had a First Reading tonight for legislation that will direct and enable the VA to request proposals for the installation of an AMI network for the Village electric, water, and sewer utilities

7.            BREWSTER LEAF PICK UP – 2019               (Posted on Village Web and Facebook pages)      

                The schedule for Leaf Pick Up is as follows:

                     Start Date is Monday, October 21st

                     The End Date is slated for November 21st (in 2018 crews finished on December 6^th)

 

                Agreement with Massillon Law Department for Prosecution Services in 2020

                Agreement with Massillon Police Department for Prisoner Transport in 2020

                Agreement with LOGIC for RED Center Dispatching for Village Police and Fire for 2020

               

9.             Some More Significant Legislation – Last Twelve Months (11/05/2018 – 10/17/2019)

• Contract with Attorney John Anthony as Solicitor - January 1, 2019 – December 31, 2020
• Support of Safe Routes to Schools Plan w/Fairless Schools
• Prosecution Services w/Massillon Law Department - January 1, 2019 – December 31, 2019

• Placed a 0.5% Municipal Income Tax for Fire Operations on May 2019 primary Ballot
• Loan Agreement of $ 2.6 million w/AMP for Electric Substation Upgrade Project
• Prisoner transport agreement with Massillon - January 1, 2019 – December 31, 2019
• Fire & EMS contract w/Tuscarawas Township - January 1, 2019 – December 31, 2021
• Fire & EMS contract w/Sugar Creek Township – February 22, 2019 – February 21 , 2021
• ODNR Grant of $ 19,602 for Bimeler Park Exercise Equipment ($ 36,979) completed
• Adopted new Electric Rates and Electric Rate Structure – Rates did not increase
• Contract for Seventh Street Improvement & Paving Project - $ 227,500 w/OPWC = $ 111,475
• Award Contracts = $ 1,201,314 for major equipment for Electric Substation Upgrade Project
• Annexed the Solar Field into the Brewster corporation
• Approved a Sanitary Sewer Agreement w/Stark County for treating homes outside of Brewster
• Application for OPWC & CDBG funding for Replacement of the Jefferson Avenue Sanitary Sewer
• Purchased a 2020 Chevrolet Tahoe Police Pursuit Vehicle for Brewster PD = $ 35,982
• Awarded Contract for 2019 Brewster Paving Project = $ 160,739
• Approved an Agreement w/Fairless Schools for SRO services by Brewster PD; two SROs
• Accepted a FEMA Assistance to Firefighters Grant for 20 SCBA units = $ 135,233
• Created a Fire Income Tax Fund
• Approved modification of Sewer Rates (increase of 20% in 2020 and 3% increases thereafter)
• Contract of $ 1,324,835 for installation of equipment for Electric Substation Upgrade Project
• Reduced Water rates in 2020 by 10% with 2.75% increases each year thereafter
• Adopted Solid Waste Hauler regulations effective January 1, 2020; affects Hauler only
• Adopted numerous Employee Policies and several Village policies
• Adopted several Zoning Code updates and modifications
• 101 ordinances adopted from 11/05/2018 – 10/17/2019

October Month-to-Date and Year-to-Date Financials were provided for Council review.

 

Fire Pay for 10/13/2019-10/26/2019 = $ 2,863.15.

 

The Village has enrolled in the BWC’s Transition Work Bonus Program using our 4.12 Transitional Work and Modified Duty Policy as written by VA Miller.  We could potentially earn 10% off our pure premium.

 

Last year, the following motion was made: “COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HAWK and motion carried to purchase a $25 gift certificate from Belloni Foods for Thanksgiving and a $25 gift certificate from Belloni Foods for Christmas for the Village employees and members of the Fire Department.  The certificates are to specify no alcohol or tobacco.  The vote: All yes.”  Does Council wish to do the same this year?

 

I am starting to prepare the year-end ordinances:

• Resolution of Temporary Appropriations
• Resolution Amending and Appropriating Additional Funds
• Ordinance of Supplemental Appropriations
• Ordinance Authorizing a General Fund Transfer

 

The second half of the 2019 Tuscarawas Township Fire and Ambulance Contract has been received.

 

COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council.

1. Parks, Grounds, & Buildings Committee meeting minutes from 10/07

2. Council of the Whole meeting Minutes from 10/21 - Donation Policy

3. Councilman Fox reported on the Utility Committee that met this evening at 6:30 pm

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Welty Cemetery Proposal from Welty Cemetery Board: Council has met w/Welty Reps; a Council of the Whole was held on 09/03 to discuss the proposal; Council has requested an outline of how the Cemetery would be operated by the Village if the proposal is accepted (Councilman Hawk and Mayor Schwab will provide a draft of an outline)

 

OLD or NEW BUSINESS: (Council Rules dictate a one meeting review period for expenditures, unless deemed an emergency)            

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve the fire pay of $2,863.15 from the Fire Fund.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to purchase a $25 gift certificate from Belloni Foods for Thanksgiving and a $25 gift certificate from Belloni Foods for Christmas for the Village employees and members of the Fire Department.  The certificates are to specify no alcohol or tobacco.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to send Firefighters Kyle Hershey & Trevor Heaton to Firefighter I & II Courses (240 hrs.) at Stark State College for Spring 2020 Semester; cost estimate = $ 2400 each.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve emergency authorization for Task 1: Preliminary Engineering ($20,240) and Task 2: Environmental Engineering ($5,420) for the Safe Routes to School Project.  The vote: All yes.

 

COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve the purchase of an Automated External Defibrillator (AED) at a cost of $1,275 for Village Hall.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to create legislation for an Agreement with Massillon Law Department for Prosecution Services in 2020.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to create legislation for an Agreement with Massillon Police Department for Prisoner Transport in 2020.  The vote: All yes.

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to create legislation for an Agreement with LOGIC for RED Center Dispatching for Village Police and Fire for 2020.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation for a Resolution of Temporary Appropriations.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation for a Resolution Amending and Appropriating Additional Funds.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation for an Ordinance of Supplemental Appropriations.  The vote: All yes.

 

COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to create legislation for an Ordinance Authorizing a General Fund Transfer.  The vote: All yes.

 

Council Member Hilliard wished all those running for office tomorrow “Good Luck”.  He appreciates that people are willing to put themselves out there for public service.

 

None

 

None

 

COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER RADICH and motion carried to adjourn the meeting at 8:03 PM. The vote: All yes.

 

Respectfully submitted,

 

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Kris King, Clerk-Treasurer

 

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Mike Schwab, Mayor