March 19, 2018 - Meeting Minutes

MINUTES
BREWSTER VILLAGE COUNCIL
MARCH 19, 2018
7:00 P.M.
 
Brewster Village Council met in regular session with Mayor Mike Schwab presiding.
 
7:00 P.M. – CALL TO ORDER
 
Council Members bowed their heads for the invocation provided by Clerk-Treasurer
Kris King followed by the Pledge of Allegiance.
 
MEMBERS PRESENT:
Mike Schwab, Mayor
Dale Fox, Council Member                           Dave Godwin, Council Member
Chuck Hawk, Council Member                     Andrew Hess, Council Member
Tom Hilliard, Council Member                      Sydney Radich, Council Member                              
 
VILLAGE OFFICIALS:
John Anthony, Solicitor                                  Kris King, Clerk-Treasurer
Michael L. Miller, Village Administrator 
 
MINUTES FROM THE MARCH 5, 2018 REGULAR COUNCIL MEETING:
Mayor Mike Schwab asked if there were any additions or deletions to the March 5, 2018 Council meeting minutes. 
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to accept the minutes as presented.  The vote: All yes.
 
PRESENTATION OF BILLS:
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to accept the bills in the amount of $ 581,591.11.  The vote: All yes.  Councilman Hilliard asked if the Holderbaum Sewer Line bill that was at the nursing home was an outside line.  VA Miller stated he could explain it all to him at a later time.
 
AUDIENCE:
Police Chief Keith Creter, Ryan Swan, Ray Heitger, Jim Spivey, and Jenny Spivey.
 
CONSIDERATION OF ORDINANCES:  Titles of each read by Solicitor John Anthony
ORDINANCE 10-2018: An Ordinance Authorizing the Adoption of a 5.14 Employee Village Travel Policy and adding it to our Employee Handbook.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to pass the legislation as presented.  The vote: All yes.
 
ORDINANCE 11-2018: An Ordinance Authorizing the Adoption of a 3.21 Employee Village Travel Pay Policy and adding it to our Employee Handbook.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to pass the legislation as presented.  The vote: All yes.
 
ORDINANCE 12-2018: An Ordinance Authorizing the Adoption of the 2018 Annual Appropriations.
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pass the legislation as presented.  The vote: All yes.
 
Second Reading: An Ordinance Authorizing the Adoption of a 4.10 Employee Workers Compensation Policy and adding it to our Employee Handbook.
 
Second Reading: An Ordinance Authorizing the Adoption of a 4.11 Employee Work Related Injury Leave & Benefits Policy and adding it to our Employee Handbook.
 
Second Reading: An Ordinance Authorizing the Adoption of a 4.12 Employee Transitional Work & Modified Duty Policy and adding it to our Employee Handbook.
 
MUNICIPAL DEPARTMENTS:
Fire Department: Chief Chris Colucy(excused)
Two Bids received on 2003 Ambulance (03/15 deadline):
Physicians Ambulance Service, Inc. of Warrensville Hts. Ohio = $ 15,000
Critical Care Transport, Inc of Columbus, Ohio                      = $   6,000  
VA recommends selling the ambulance to Physicians Ambulance Service of Warrensville Hts.
 
New ambulance delivery will be delayed until week of March 26th.
 
April 10th at 6 pm at Fire Station there will be a presentation to cover Cancer Concerns for firefighters.
 
Festival: permission for beer tent in park, 4-day alley closure, and closure of roads during 5K Race.
 
Request that Council consider an EMS fee of $ 200 for patient lifts by EMS personnel at extended care facilities.  The squad is frequently called to the facilities and expected to lift heavy patients and the staff at the facilities do nothing to help.  These residents are paying to be cared for by the staff.  Councilman Hawk suggested that there should be a discussion with the facilities.
 
Police Department: Chief Keith Creter
Village PD is providing Part Time Officers, Monday-Friday, in Fairless Schools to provide additional
security; initiated on February 26th and plans at that time were to continue for four weeks.
 
Remodel of PD building, lobby, and squad and meeting rooms are complete; Council invited to look it over.  It provides greater safety for the Officers and is more public friendly.
 
Crime Watch meeting update: There were 10 people in attendance.  Phone scams were among the topics discussed.  The next meeting will be Monday, April 23rd at 7:00 at the Welcome Center at Brewster Parke.
 
Northside speed sign stats: Chief Creter wished to thank the Electric Department for connecting the signs.  There were over 23,000 vehicles pass the sign going either direction in one week.  There were almost 7,900 vehicles going 36MPH or greater until they saw the flashing lights.  Once drivers see the flashing lights, they seem to be slowing down.  The Chief feels the sign is doing its job of slowing vehicles down.
 
February’s Monthly Activity Report; Monthly Money Report: $140.00 in fines collected.
 
VILLAGE SOLICITOR: John Anthony
The Franklin County Judge ruled on 02/22 in favor of the State and against the Municipalities on all issues concerning the implementation of HB 49 for Municipal Income Taxes and denied the
preliminary injunction.  The legislation that was passed by Council on 02/20 will become effective.  The next step for municipalities is Appeals Court.
 
OPEC court proceedings update: Ohio Insurance Services has claims against OPEC. The Franklin County case only involves one community that chose to stay with Benovation. The Stark County case is going through discovery and will not go to court until February 4, 2019.
 
There have been some positive improvements concerning collections for EMS runs.
 
The Solicitor is completing a questionnaire for the 2016-2017 audit concerning litigation.
 
Councilman Hilliard asked if new owner of the Station gets a liquor license that he intends to transfer to Navarre, does it have to be used in Brewster for any amount of time.  Solicitor Anthony stated the law states it has to be used where it is issued for a reasonable amount of time.  Reasonable amount of time is not defined by the law.  The law states it has to be 500 feet from a park and the restaurant is only 120 feet from Bimeler Park.  He wanted to know if Council would agree to allow it to be issued in order for it to be transferred to Navarre and the owner changes his mind, is there anything that could be done to prohibit the sale of beer from the restaurant?  The lease from the Historical Society prohibits it.
 
COMMUNICATIONS:
Andy Codispoti/American Legion Letter: Thank you for sponsoring Boys State participant Fairless Student Joshua Boggs II.
 
United Way of Stark County: April 15-22 is National Volunteer Week – Urges people to get involved.
 
From 03/05 Meeting: Ohio Liquor Control: Notice of application for a C-1 (Beer for carry out only) at the Station Restaurant & Ohio Liquor Control Agent: Notice of application for a C-1 (Beer for carry out only) at the Restaurant that is within 500’ of a municipal park; Deadline for comment 03/26/2018.
 
VILLAGE ADMINISTRATOR: Mike Miller
Administrator’s report for period 2/20/2018 thru 3/19/2018:
  • Efficiency Smart - Efficiency Smart will be providing multiple types of LEDs for $0.99 at Belloni Foods in mid-March. Standard and dimmable specialty LED lightbulbs are available for a limited time for $0.99 each at Belloni Foods. Discount pricing courtesy of Efficiency Smart and Brewster Municipal Electric. We are putting the information on utility bills. If residents have questions they can call Efficiency Smart at 877-889-3777, or they can visit www.efficiencysmart.org/brewster-ohio for more information.
 
  • Community Reinvestment Area (CRA) – Brewster Dairy. The process for submitting the Village’s annual report for commercial abatements (Brewster Dairy only active commercial abatement) is different than that for residential CRA abatements. The abatement must first be reviewed by a Tax Incentive Review Council (TIRC), which is established by Ohio Revised Code 5709.85 and Brewster’s enabling legislation to be made up of:
  • Three representatives appointed by the Board of County Commissioners
  • Two appointed by the Mayor with the concurrence of Council
  • The County Auditor (or their designee)
  • A representative from the affected Board of Education in the CRA (Fairless)
The Tax Incentive Review Council (TIRC) met Monday March 12th, 2018 and made a recommendation to continue the tax abatement in place for Brewster Dairy. After the TIRC meets and makes a recommendation on Brewster Dairy’s CRA Tax Abatement to accept, modify, or reject the current CRA tax abatement, Council needs to vote on that recommendation. That vote must take place before March 31, 2018, so that the annual report can be submitted to the State of Ohio.
 
Council needs to vote on that recommendation at tonight’s meeting so that the annual report can be submitted to the State of Ohio. Village Administrator Report March 19, 2018
 
  • Community Reinvestment Area (CRA) – Residential. It is that time of year for the CRA Housing Council to meet so that the Village’s annual report can be submitted to the State of Ohio. One of the requirements for residential tax abatements granted in a CRA is that housing council be appointed. The CRA Housing Council’s is tasked with making an annual inspection of the properties within the community reinvestment area for which an exemption has been granted. We have two (2) properties that an exemption has been granted for:
  • 771 McKinley Ave SW, and
  • 305 2nd St SE.
 
The annual inspection is to ascertain that the improvements for which the abatement has been granted have been constructed (they have) and are still in use (haven’t burned down etc.)
 
Ohio Revised Code establishes that the CRA Housing Council is comprised of seven (7) total members. Our CRA Housing Council is comprised of:
  • two members appointed by the Mayor – the Mayor and Jim Spivey (3-year terms effective January 1, 2017)
  • two members appointed by Council - Andrew Hess and Chuck Hawk (2-year terms effective January 1, 2018)
  • one member appointed by the Planning Commission – Ray Heitger (3-year term effective January 1, 2017)
  • two members appointed by a majority of the foregoing members, who shall be residents of the political subdivision – Jerry Layne (3-year term effective January 1, 2017) PLUS one vacancy.
 
I have a meeting of the Brewster CRA Housing Council scheduled on Monday March 19, 2017 at 6:45 pm before Council meeting. The agenda will be for the Housing Council to verify the properties have been inspected and that the abatement should continue or be terminated.
 
  • Yard Waste Collection Site. As a recap, late last year the Village was informed by the Stark Tuscarawas-Wayne Solid Waste District that the yard waste program for all participants would be suspended between December 31, 2017 and March 17, 2018. The Village of Brewster then discovered earlier this year that the District was advancing a plan that would close five (5) of the ten (10) yard waste sites in Stark County, including Brewster’s. Fortunately, the Village of Brewster and others weighed in, and no action was taken at the January 12th District meeting on the proposed yard waste site closures.
 
The District took another look at alternatives to closing the five (5) sites. The new plan, adopted Friday March 2nd, closes two (2) sites in Stark County, but Brewster’s yard waste site will remain open. The plan (see attached table) would convert the yard waste program from a District run operation to a block grant program, where sites would receive funding in 2018 based on a formula, with some sites having to contribute funds if yard waste was disposed of at last year’s levels. Fortunately for Brewster, we are the only site in the District that the proposed block grant exceeds the amount expended in 2017, meaning we should not have to contribute funds IF yard waste was disposed of at last year’s levels.
 
Once the Village found out that its yard waste site was slated to be closed, and we contacted Commissioner Bill Smith, he was an advocate for Brewster and other yard waste sites slated to be closed, so an acknowledgement and thank you for his work is well deserved.
 
The Village of Brewster was given until March 12th to accept (preliminarily). I responded that the Village of Brewster wished to participate in the 2018 District Yard Waste Host Site Block Grant Program on the proposed terms. On March 6th the deadline was extended, so Council can confirm that response if it wishes.
 
The Village now must wait for the District to provide instructions for receiving funding through this grant program and then enter into a yard waste host site block grant agreement with the District when it is forwarded to us for our approval.
 
  • Substation Expansion. The work is continuing on obtaining additional soil borings and Geotech report, a new Phase 1 Environmental Site Assessment Survey, and a new wetland delineation study for the proposed Electric Substation Upgrade/Expansion. Following that, GPD will be in a position to make a formal proposal for engineering, which will need to be approved by Council.
 
  • OPWC Small Government Grant Application. As I previously informed Council, in addition to the Village being approved by District 19 for OPWC funding for the 7th Street Improvement and Paving Project, the District also forwarded our application on to compete in the Small Government Program through the Ohio Public Works Commission. This program is specific to villages and townships with populations in the unincorporated areas of less than 5,000, and has its own methodology separate from what our District 19 Integrating Committee used to originally score our application. We were given one week to confirm our intent to apply, which we did.
 
We were then provided with instructions of what was required to compete in the Small Government Program. We assembled and provided the additional required documentation for the Village of Brewster’s 7th Street Improvement & Paving Project to “cure” its application, which included:
 
  • Signed/stamped professional engineer’s weighted useful life statement
  • Small government Engineer’s Plan Status Certification form
  • Copies of two (2) ordinances establishing proof of age, with the date clearly visible, awarding a contract and for a change order for the last time (2005) 7th Street was paved
  • Map showing project location/site
  • Most recent ADT report for 7th Street
  • Copies of the most recent Auditor’s Certificate of Estimated Resources and Amended Auditor’s Certificate of Estimated Resources for the Village of Brewster
  • Project site photos
 
  • Street Sweeping. The 2018 Street Sweeping contract has been awarded to Reilly Sweeping Inc. The preliminary schedule calls for five (5) sweepings in 2018:
  • Initial Clean-up in April
  • Prior to Firefighters’ Festival
  • Prior to July 4th
  • Prior to Labor Day
  • Final sweeping before Thanksgiving
 
  • Solar Project. I will be attending the Board of Directors March 21st meeting is for Solar I & Solar II participants scheduled for 1:00 PM in the afternoon at AMP headquarters in Columbus. This meeting is to consider the final terms for the purchase of the Miller property and the subsequent development of a solar facility.
 
  • Spring Clean-Up. We received a price to do Spring Clean-Up from Miller’s solicited prices from Millers Reliable Waste in the amount of $4,950. They have proposed performing the clean-up Saturday May 19th on the north side and Monday May 21st on the south side. Any items would have to be at the curb by 8:00 am the day of clean-up, with the condition that no tires, mattresses, box springs, TV’s or building materials would be acceptable. Last year the price was $4,000. The increase might be due to the amount of material placed out by residents last year, and/or lack of “competition from Meta Waste (although Meta Waste’s quote last year was $7,000). A change would be NO building materials accepted versus large quantities of building materials acceptable last year.
 
  • Low Water Pressure Concerns. We have continued on to the next phase of the Village’s process to document the pressure and flow rates at residents who have expressed concern with low water “pressure”. Letters were sent out to four (4) residents in the area of Harmon and Muskingum where past complaints have originated. Also, an additional four (4) residents have been identified based on recent complaints outside the original area. I previously forwarded copies of:
  • A copy of the letter
  • A copy of the checklist
  • A copy of a “handout prepared by the Mayor as a PowerPoint to provide background
 
I am still awaiting to receive consent from residents to enter their homes to examine their water pressure and flow, so I can schedule times to complete visits. I received no responses from any of the eight (8) residents.
 
  • Community Planning Grant. The Village of Brewster has been awarded a Community Planning Grant for the Downtown to Fairless Schools Connector. We applied to complete a study to connect the downtown to Fairless Schools (High School, Middle School, and Elementary School). The grant will range from $15,000 to $25,000, and requires a 10% match from the Village - $1500 to $2500.
 
The primary purpose of the Brewster Downtown to Fairless Schools Connector Project is to develop a School Travel Plan to qualify for ODOT funding. However, the Connector project has many concurrent purposes. The Connector would become a corridor, with the route not only being a path for students to safely walk to school but also be an initial phase to connect Village Parks by creating a Village wide connector loop. The Connector would also be constructed in a manner compatible with the Stark County Parks conceptual trail from Navarre through Brewster. The concept would be for the Connector project to incorporate a ten (10) foot wide pathway, curb and gutters, wide tree lawns with trees, and street improvements that could include realignment for safety and possibly narrowing width of pavement at various points to help traffic calming.
 
Per the grant, SCATS (Stark County Area Transportation Study) takes the lead on choosing the Engineering Firm. A Request for Proposals (RFP) has been developed in a format that will be posted on the ODOT website, where consultants and the public review proposals. It has been forwarded to ODOT for their review, and is planned to be placed on ODOT’s website the beginning Monday March 5th.
 
  • Sludge Storage Building Roof. The replacement of Sludge Storage Building Roof at the WWTP was completed on February 28, 2018. The failing fiberglass panel roof was removed and replaced with a metal roof. We had solicited and received quotes from 6 roofers, and awarded contract to low “bidder” TT Construction out of Orrville at a cost of $12,565.00.
 
  • Auditor of State’s Local Government Officials Conference. I will be attending the Auditor of State’s Local Government Officials Conference on March 22nd & 23rd, 2018 in Columbus.
 
  • Ambulance Bids. We received two (2) bids for the 2003 Horton ambulance, with the highest bid being $15,000. We have a trade-in value of $12,000. I recommend that we accept the $15,000 bid.
 
  • 1977 Rescue Truck Bids. We received one (1) bid for the 1977 Rescue Truck in the amount of $452. Based on weight, we can get approximately $620 if we scrap it. I recommend that we reject the bid and scrap the 1977 Rescue Truck.
 
  • Water Line Replacement. Within the next few weeks, we plan to replace approximately 670 feet of 8 inch water line on Chestnut from Wabash west to the North Water Tower. We have had some breaks in this section in the past, and we plan to pave the intersection of Chestnut and Tuscarawas sometime this year, so it makes sense to replace the line now rather than later (or making future repairs) and digging up “fresh” pavement.
 
We will be doing the work with our own workforce. We will be using plastic water line versus ductile. We are using plastic on this project because it is less expensive AND
  • because we are not in a high travel area we are able to take the additional time to properly “bed” the pipe. The past few water line replacements on Wabash, we used ductile because we could install it much quicker because we don’t need to take as much time “bedding” the pipe.
  • because we have more room to store the necessary sand for bedding the plastic water line and additional fill at the former Fire Station on Chestnut.
The cost of the plastic water line is approximately $12,000. The cost of the ductile iron water line is approximately $19,600.
 
  • Electric Department Mutual Aid. During the past months, AMP has reached out to its members (Brewster included) for response to natural disasters such as hurricanes Harvey, Irma and Maria and the nor’easters that have hit the east coast. While Brewster is a member of AMP’s mutual aid network, we have only used it for others to come to our aid. While a number of details need to be established, such as when we would send aid (certainly cannot potentially imperil our residents and businesses) and logistics on how expenses would be paid and then reimbursed, I feel we should look into this. IF and when we sent out personnel and equipment, we would be saving our residents and businesses money, because the wages and benefits would be paid by another entity during “deployment”, in addition to the Village being paid for use of its equipment and potentially supplies. I would like the utility committee to assist in doing the preliminary investigation and come up with draft policy, prior to submitting them to full Council for approval.
VILLAGE MAYOR: Mike Schwab
Follow Up - Waste Management District has provided a 2018 Yard Waste Collection Proposal
  • Waste Management would provide partial funding through a Block Grant & a Host Community Grant to participants
  • Using 2017 Loads & the 2018 hauler contract costs the estimated cost of servicing Brewster Yard Waste would be $ 12,905.00
  • The proposed Brewster Block Grant          = $ 10,417.00
  • The proposed Host Community Grant       = $   2,500.00
  • Proposed Total Grant Assistance               = $ 12,918.00
  • Based on 2017 Yard Waste Loads Brewster’s cost to continue Yard Waste in 2018 =
 - $13.00
  • March 2018 Deadline to participate under the above scenario
  • Unless Council objects Brewster administration plans on renewing Village participation
  • I would suggest that Council thank the Waste District for continuing the Yard Waste in Brewster for 2018
 
Follow Up -
Ohio Liquor Control – Application for a C-1 (Beer Carry Out) License at Station Restaurant
  • The new owner of the Station Restaurant, Loran Soliman, has made application for a C-1 (Beer for Carry Out Only) at the Station Restaurant location
  • Village has been notified twice: by mail (1) of the application at the Station; from Liquor Control Agent visit (2) that the proposed licensed site is within 500 feet of a municipal park
  • After notification under (1) Village Council has until March 26th to not object or object & request a hearing or & under (2) Village Council has until March 26th to not object, object, or object and request a hearing
  • Station owner, Loran Soliman, has verbally advised Village officials and Station Restaurant landlord that he intends to transfer the license to Navarre
  • Navarre Mayor Benson advises that Navarre Council was told of the intent to transfer license in November of 2017
  • In November 2017 Navarre Council voted to allow Navarre Mayor to sign off on the transfer under an economic development measure (Trex) per Ohio Liquor Control
  • If the license is transferred, the Liquor Control Agent advises that the Brewster quota for C-1 licenses will not be permanently reduced (via email)
 
Proposed Utility Rate Study Update:
  • Sewer Rate Study
(1) RCAP has provided a Sewer Rate Analysis that was initiated by administration when former VA Pauley was on hand
(2) Conclusions reached by RCAP based on the information provided seem to be wrong and based on incorrect information
(3) We are in process of providing corrected information
 
  • Electric Rate Study
(1) Seven electrical engineering firms have been contacted; two did not reply & three do not provide rate studies
(2) Quotes from two engineering firms have been received; one at $38,500 and one at
$ 22,000
(3) Both seem to be unreasonable
(4) AMP has been contacted to provide a recommendation as to firms capable of providing an electric rate study
 
  • Water Rate Study
(1) RCAP has provided a quote of $ 3000 to provide a review of their 2016 water rate study to:   
1. Examine the effect of any upcoming project upgrades on water finances
2. To provide user rates/capital charge for a comparison that reduces the individual accounts’ Capital Charge and places more of the financial burden on the larger water customers
 
  1. ESTIMATED cost of Officers in Fairless Schools based on a Separate Handout
 
Scenarios based on 2018 costs:
(1) Using Part Time Officers at 20 hours per week for 36 weeks                   = $ 13,759.20
(2) Using Part Time Officers at 40 hours per week for 36 weeks                   = $ 27,518.40
(3) Using Part Time Officers at 80 hours per week for 36 weeks                   = $ 55,036.80
      I would recommend that any Part Time of Full Time Officer stationed in any School be provided with appropriate training; a security guard type of protection does not provide needed interaction with students and faculty, and does not fulfill the need to be able to recognize potential issues
(4) An additional Full Time School Resource Officer for 36 weeks                = $ 52,617.60
(5) Two additional Full Time School Resource Officer for 36 weeks would more than double the
      $ 52,6017
(6) Where would the Full Time SRO work when Fairless Schools are out of session?
(7) Does the Part Time or Full Time Officer require a vehicle, training, equipment, and so forth?
(8) Who pays for the above costs if any of the scenarios is adopted?
(9) It is my opinion that Brewster is not in a financial position to undertake any of the above scenarios on a long-term basis.  The General Fund is not in a position to do so and the recently approved 5-year additional 0.2% Village Income Tax was not intended to support more than one SRO or Officer in the Schools.
(10) I would request that Council allow the Village PD to continue to utilize a Part Time Officer for 20 hours per week for the four weeks in April.
 
Mayor Schwab reported that the downtown street lights have been replaced with LED fixtures.  He asked Ryan Swan, Lineman, how much they weighed.  Mr. Swan reported the old ones weighed 88 lbs. and the new ones weigh 55 lbs.
 
VILLAGE CLERK-TREASURER: Kris King
March 6 -19, 2018:
February Month-to-Date and Year-to-Date report was provided to Council prior to last meeting.
 
Family Dollar now has a C1 and a C2 liquor license.  The village received $109.90 in fees.
 
Auditors from Charles E. Harris and Associates were in the week of March 5th to review the 2016 and 2017 Village financial records.  They are still in the process of completing the audit.
 
Participated in a desk audit performed by the Office of Criminal Justice Services with Captain Taylor.  Recommendation from OCJS: “OCJS appreciates the time and effort taken to keep the grant documentation in excellent and well-organized condition.” 
 
February Fire Pay = $ 5,648.71.
 
The MARCS Grant check for $50,000 was received on Monday, March 12, 2018.  Receipt of check paperwork was completed and sent in that day.
 
VA and I met with CompManagement to review Village policies to see if there are any more discounts that the Village may be eligible to apply for and if our new policies were sufficient for the programs.
 
I will be at training starting on Wednesday afternoon through Friday afternoon in Columbus for the 19th Annual Local Government Officials Conference.  I will be monitoring my email during my absence from the office.  If any Officials need a designee, please make a motion at the end of the meeting.
 
Councilman Hilliard asked what fund the spring clean-up costs came from last year.  I said I would have to look it up and get back to him.
 
COMMITTEES or COUNCIL REPORTS: The Goal of any committee meeting is to discuss an issue or proposal and to provide, by a consensus of the committee members, ONE recommendation to Council
March 5, 2018: Public Safety Committee/Chair Tom Hilliard recommended that modifications to Section 76.04 Parking Prohibitions to add Fire Lanes and a Penalty clause & discussed the PD Crime Watch Program.
 
March 19, 2018: Public Utilities Committee/Chair Dale Fox met this evening to discuss proposed utility Projects in 2018.
 
Ohio Ethics Commission: Suggests that Village Officials take their Ohio Ethics Law E-Course
 
Fairless Community Safety of Students Meeting from March 5th; Group suggestions compiled
_______________________________________________________________________________
Reminders:
  • Recreation Board: 2018 Easter Egg Hunt – March 31st at Bimeler Park at Noon for 1 to 10-year-old
  • Crime Watch Meeting April 23rd at 7 pm in Brewster Parke Welcome Center
 
PENDING PROPOSALS FROM PAST MEETINGS:
Police Chief: modifications to Section 76.04 Parking Prohibitions to add a Fire Lane prohibition and to modify the Penalty Clause language
 
Ohio Liquor Control: Council comment on C-1 Beer Only Carry Out License at Station Restaurant
 
Stark-Wayne-Tuscarawas Solid Waste District: Yard Waste Host Site Block Grant program to partially fund Yard Waste Drop Off site in Brewster in 2018
 
OLD or NEW BUSINESS:
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to accept the bid of $15,000 from Physicians Ambulance Service, Inc. of Warrensville Hts. Ohio for the 2003 Horton ambulance.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER HESS and motion carried to utilize Part-Time Officers at Fairless Schools through April.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to pay the fire wages of $5,648.71 from the Fire Equipment Fund.  The vote: All yes.
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to create an ordinance modifying to Section 76.04 Parking Prohibitions to add a Fire Lane prohibition and to Modify the Penalty Clause language.  The vote: All yes.  Councilman Hess asked if the Village was going to paint the curbs yellow by the fire hydrants and at the intersections or at least put notification on the back of the bills.  VA Miller stated it could be advertised on the back of the bills.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to contract with Millers Reliable Waste at $4,950 for Spring Clean-Up for Saturday, May 19th on the north side and Monday, May 21st on the south side. Any items would have to be at the curb by 8:00 am the day of clean-up, with the condition that no tires, mattresses, box springs, TV’s or building materials would be acceptable.  The vote: All yes.  It was asked that it be advertised on the Village sign, utility bills, Facebook page, and the Far Corner.
 
COUNCIL MEMBER GODWIN MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to permit the VA to enter into an agreement for a yard waste host site block grant with Stark-Wayne-Tuscarawas Recycling District.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to accept the Tax Incentive Review Council’s recommendation to continue Brewster Dairy’s Community Reinvestment Area Tax Abatement.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to permit the Fire Association to have a beer tent (as long as TIPS training is up to date), close the alley between the Moose and the park, and close down roads for the 5k during the 2018 festival.  The vote: All yes.  Councilman Hawk asked that they work with the credit union on the alley closing.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve RCAP to do a review of the 2016 Water Rate study and make recommendations at a cost $3,000 from the Water Fund.  The vote: All yes.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to create an ordinance that modifies the Ambulance Rate Schedule in include a $200 charge for patient lifts at extended care facilities.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to instruct the Mayor to send a thank you to Stark-Wayne-Tuscarawas Solid Waste District for allowing the Brewster yard waste site to continue.  The vote: All yes.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER FOX and motion carried to object and ask for a hearing for the C-1 Beer carryout license for the Station Restaurant on the grounds that it is within 500 feet of the park.  The vote: All yes.  The Village has received nothing in writing concerning the license from either the Historical Society or the new owner and will not agree to anything until something has been put in writing.
 
Councilman Hilliard asked if the VA was going to turn down the bid for the ambulance.  He wondered if it was worth holding off and dealing with trying to get more.  He suggested deferring until more information is collected.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to make Clerk King the designee for Public Records Training for all Council Members except Sydney Radich who is also attending the training.  The vote: All yes.  Clerk King encouraged all Village Officials to take the course at a later date.
 
COUNCIL MEMBER HILLIARD MOVED, SECONDED BY COUNCIL MEMBER GODWIN and motion carried to approve a $2,500 donation to the Firemen’s Association towards the fireworks from the Recreation Fund.   The vote: All yes.
 
VILLAGE SPEAKS: Communications Received by Council members from Village residents
Councilman Fox was asked why the Village doesn’t have Mayor’s Court.  Mayor Schwab stated that he did not feel he was qualified to be a judge.  He said that years ago the Village had a magistrate but she moved on to become a judge in Tuscarawas County.  Chief Creter stated that if the Village had one and the defendant didn’t like the verdict and asked for a jury trial, it would have to go to Massillon Court.  The Village has a rapport between the Police Department and Massillon Courts.  Also, Chief Creter stated that he feels his department should focus more on educating the drivers than writing tickets.  He said that most of the violators are people just travelling through and not our residents.
 
Councilman Hess would like to thank Village Officials Councilman Fox, Councilman Hilliard and Clerk King on behalf of the Brewster Sugarcreek Historical Society for attending this year’s quarter auction and supporting the organization.
 
COUNCIL MEMBER FOX MOVED, SECONDED BY COUNCIL MEMBER HILLIARD and motion carried to adjourn the meeting at 8:23 PM. The vote: All yes.
 
 
Respectfully submitted,
 
Kris King, Clerk-Treasurer
 
Mike Schwab, Mayor