March 19, 2018 - Utility Committee Meeting

MARCH 19, 2018
6:00 P.M.
6:00 P.M. – CALL TO ORDER – by Chairperson Dale Fox
Mike Schwab, Mayor
Dale Fox, Council Member                           Dave Godwin, Council Member
Chuck Hawk, Council Member                    Andrew Hess, Council Member
Tom Hilliard, Council Member                    Sydney Radich, Council Member                              
Kris King, Clerk-Treasurer                             Michael L. Miller, Village Administrator 
Mayor Schwab provided a spreadsheet comparing the adopted water rate structure and an RCAP alternative option.  The Utility Department provided actual customers for comparisons.  The Mayor spoke with RCAP and they will update the 2016 Water Rate Study for $3,000.  Mayor Schwab and VA Miller both recommend this be completed.  VA Miller stated that the Village has a better idea of the capital projects needed to be completed than were available in 2016 along with the completion of an Asset Management Plan to be completed this year.  VA Miller also discussed setting aside funds for future replacement and improvement projects.  Councilman Fox asked the VA if he had plans for an additional well field.  VA Miller stated that was one of the plans but not for 5 to 10 years.  Councilman Hilliard stated it costs the same amount to get water to people that use two thousand gallons as it does to the businesses and larger users.  He would like to see the media filters changed.  VA Miller stated the filter media is being monitored and is still working well.  He stated that the Village is looking into doing some of the project in house.  He also stated the specifications have already been prepared and the project may start this fall.
The Jefferson Sanitary Sewer Project was discussed.  An 18-inch line appears to have some gaps that are creating sink holes.  This line will be replaced by a 30-inch line.  There will also be work down by the new hydrant on 5th Street.  The project is currently estimated $860,000-$870,000.  There is funding available through the USDA.  The project may be expanded and if the project goes over a $1,000,000, the Village would actually pay less for the entire project.  Councilman Hilliard asked about putting storm sewers from 5th to 7th Streets.  VA Miller stated there will be over 25 feet of storm sewer line installed.
Councilman Fox brought up Electric and Sewer rate studies.  Mayor Schwab stated RCAP has the sewer study 90% completed.  There was incorrect information submitted under VA Pauley and some adjustments had to be made.  VA Miller has been getting quotes.  He received a quote from Mesa for $38,500 and from GPD for $22,000.  GPD is stating they don’t have time to do it.  Mayor Schwab has contacted two other companies and is waiting for their response.  He would like to see the Power Cost Adjustment (PCA) removed.  Councilman Fox asked what makes the PCA fluctuate.  VA Miller stated it is the distribution, transmission, and peak costs.  Cutting our peak consumption was discussed.
Meeting adjourned at 6:44 pm.
Kris King, Clerk-Treasurer